Planning Meetings

Meeting Glyph Use the Meeting Request feature to invite people and schedule resources for an activity at a specific time.

 

Requesting a Meeting

  1. From the Compose New box, choose Meeting Request.

  2.     

  3. In the To box, type the names of the people you would like to have attend.
  4. In the Subject box, type the meeting's topic.
  5. In the Location box, type the place where the meeting is to be held.
  6. In the Start Time and End Time boxes, type when the meeting begins and ends.
  7. Click Send.
The new meeting appears on your schedule and each attendee is sent a meeting request.

Inviting Attendees

You can send meeting request messages to attendees. The attendee can choose to accept or decline the invitation and reply to inform you of their decision. As a result, each attendee's status is automatically recorded on the Meeting Request.
  1. Fill out a New Meeting Request form.

  2. Click the Meeting Planner tab.

  3. Check the attendees' availability. Attendees' schedules are displayed on the chart.

  4. Click Send.

    The new Meeting Request appears on your schedule, and each attendee is sent a meeting request.

Rescheduling Meetings

Meeting invitations are typically declined because the invitee has other unscheduled commitments but would like to attend if the meeting were at a different time.

Use the Meeting Planner to:

  • Find out if a proposed new time fits other attendees' schedules.
  • Adjust the starting and ending times.
  • Resend invitiations to attendees who have and have not accepted for the original time.