Working with Calendar
To open Calendar, click Calendar in the Outlook Bar.
Viewing Your Schedule
You can customize the Calendar View by clicking Daily or Weekly
in the View box in the Calendar View.
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To display today's date in the current view, click Today in the Date Picker Area.
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To see all the items scheduled for the current week, choose Weekly
in the View box.
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To view or modify a calendar item, click it to display the property tabs. Calendar item tabs show detailed information about the item.
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Calendar items set by someone else cannot be modified.
Interpreting Symbols
Appointment status can be identified by the symbols that appear on
each item's title bar in the Calendar View:
Symbol |
Meaning |
 |
Recurring event or meeting |
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Private item, only viewable on the originator's computer |
|
Meeting Request |
|
Item with an attachment |
Adding Calendar Items
- To accept a meeting request and place it on your schedule:
- In your mailbox, locate the message containing the meeting
request from the list of messages in your user area.
- Click the sender's name in the From column. The Read
Message form is displayed.
- Select from one of the following options:
- Edit the response before sending to open a
new message when you accept, tentatively accept, or decline
the meeting request. Type a message to the meeting requestor,
and then click Send.
- Send the response now to automatically send
a message to the meeting requestor when you accept, tentatively
accept, or decline the meeting request.
- Don't send a response to accept, tentatively
accept, or decline the meeting request without sending a message
to the meeting requestor.
- Click either the Accept, Tentative, or Decline button above the message header.
- Accept adds the meeting to your calendar.
- Tentative adds the meeting to your calendar tentatively.
- Decline does not add the meeting to your calendar.
- To add an appointment to your schedule:
- In the Compose New box, choose Appointment.
- In the Subject box, type a brief description of the appointment.
- In the Location box, type the place where the appointment
occurs.
- In the Start Time and End Time boxes, type the time
that the appointment starts and ends.
- Type any comments in the Comment box, such as a list of
neccesary materials to take to the meeting.
- Click Save.
- To add an event to your schedule:
- In the Compose New box, choose Appointment.
- In the Subject box, type a brief description of the event.
- In the Location box, type the place where the event occurs.
- Optionally, select the All Day Event box.
- Type any comments in the Comment box, such as a list of neccesary materials to take to the event.
- Click Save.
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