Planning Meetings
Use the Meeting Request feature to invite people
and schedule resources for an activity
at a specific time.
Requesting a Meeting
- From the Compose New box, choose Meeting Request.
- In the To box, type the names of the people you would like to have attend.
- In the Subject box, type the meeting's topic.
- In the Location box, type the place
where the meeting is to be held.
- In the Start Time and End Time boxes, type when the
meeting begins and ends.
- Click Send.
The new meeting appears on your schedule and each attendee is sent a
meeting request.
Inviting Attendees
You can send meeting request messages to attendees. The attendee can choose to
accept or decline the invitation and reply to inform you of their decision.
As a result, each attendee's status is automatically recorded on the Meeting Request.
- Fill out a New Meeting Request form.
- Click the Meeting Planner tab.
- Check the attendees' availability.
Attendees' schedules are displayed on the chart.
- Click Send.
The new Meeting Request appears on your schedule, and each attendee is sent a
meeting request.
Rescheduling Meetings
Meeting invitations are typically declined because the
invitee has other unscheduled commitments but would
like to attend if the meeting were at a different
time.
Use the Meeting Planner to:
- Find out if a proposed new time fits other attendees' schedules.
- Adjust the starting and ending times.
- Resend invitiations to attendees who have and have not accepted for the original time.
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