4: Working with Specific File Types
This chapter describes how to work with the different functions available in Quick View Plus when viewing specific file types:
- Word processing files
- Spreadsheet, Presentation, and Database files
- Bitmap files
- Drawing files
- Archive files
- Embedded object files
- Internet files
- Third-party plug-in files
Quick View Plus displays a file-type-specific menu with a different name and different options for each type of file you display. This menu appears to the left of the Go menu on the main menu bar. You can also choose any file-type-specific command from the Quick View Plus view window context menu, which you open by clicking the right mouse button anywhere in the view window.
To see the commands available for each file-type-specific menu, see Menu Options in Chapter 2.
Follow the instructions in each of the following sections after starting Quick View Plus and displaying a file of the appropriate type in the view window.
4.1 Viewing Word Processing Files
You can view word-processing files in three modes Draft, Normal, or Preview. In Preview mode, you can view word-processing files in three sizes Full Size, Fit to Window, and Fit to Window Width.
Selecting a Viewing Mode for Word Processing Files
On the Document menu (which is the file type-specific menu) or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:
To display text with& Click View, then click&. A single font (selected from the Display tab of the Options dialog) with character formatting, paragraph alignment, spacing, tabs, but no embedded objects Draft![]()
All fonts, character formatting, paragraph alignment, spacing, tabs, and embedded objects Normal![]()
Preview![]()
Selecting an On-Screen Page Size for Word Processing Files in Preview Mode
On the Document menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:
To set the pages on-screen size to& Click Size, then click& The full size of the printed page Full Size Fit the page entirely within the view window Fit to Window Fit page width within the width of the view window Fit to Window Width![]()
Selecting an On-Screen Font Size for Word Processing Files
On the Document menu or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window):
To: Click Font Size, then click& Enlarge the displayed font size scaling Enlarge![]()
Reduce the displayed font size scaling Reduce![]()
Reset font size scaling Reset![]()
Copying Text to the Clipboard
- In a viewed file, place your cursor at the point where you would like to begin copying text.
- Click and hold the left mouse button and drag your cursor so that the text you wish to copy is highlighted.
- On the toolbar, click the Copy button, or from the Edit menu click Copy (CTRL+C).
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You may also choose Select All (CTRL+A) from the Edit menu to select the entire viewed file. 4.2 Viewing Spreadsheet, Presentation, and Database Files
After displaying a spreadsheet, presentation, or database file in the view window, you can:
- View spreadsheets in Draft mode
- Show or hide the gridlines (in spreadsheet or database files)
- Enlarge or reduce the on-screen font size
- Display any sheet in a multiple-sheet file
Viewing Spreadsheets in Draft Mode
On the Spreadsheet menu, click Draft View, or click the Draft View toolbar button
.
Showing or Hiding Gridlines in Spreadsheet and Database Files
On the Spreadsheet or Database menu, or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click Gridlines, or press the Gridlines button
to toggle between enabling or disabling the display of gridlines.
Selecting an On-Screen Font Size for Spreadsheet, Database, and Presentation Files
On the Spreadsheet, Database, or Presentation menu, or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click:
- Font Size for spreadsheet and database files
- Zoom for presentation files
Then, click one of the following:
To Select (SS,DB/PRES) Enlarge the displayed font size scaling Enlarge/In![]()
Reduce the displayed font size scaling Reduce/Out![]()
Reset font size scaling Reset![]()
Displaying Multiple-Sheet Files
Many spreadsheet and database formats allow multiple sheets in a single file. Quick View Plus displays a tab for each sheet on the left side of the horizontal scroll bar in the view window.
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To the left of the tabs are buttons that move tabs in and out of view, and move between consecutive sheets. For instructions on how to use these tabs and buttons when viewing multiple-sheet files, see Selecting Among Individual Sheets in Multiple-Sheet Files. For instructions on how to copy data from a viewed file, see Selecting Data for Copying to the Clipboard.
Selecting Among Individual Sheets in Multiple-Sheet Files
Do any of the following:
To Do this Switch to the sheet that follows the currently displayed sheet Click the down arrow button![]()
Switch to the sheet that precedes the currently displayed sheet Click the up arrow button![]()
Scroll the tabs to the right Click the right-single-arrow button![]()
Scroll the tabs to the left Click the left-single-arrow button![]()
Scroll the tabs all the way to the end Click the right-double-arrow button (displayed only for files with a large number of sheets)![]()
Scroll the tabs all the way to the beginning Click the left-double-arrow button (displayed only for files with a large number of sheets)![]()
Change the horizontal size of the tab area Click the small vertical bar on the right edge of the tab area and drag it to the left or right20
Selecting Data for Copying to the Clipboard
Do one of the following:
To select Do this A column Click the column heading A row Click the row number Adjacent columns or rows Click the first column heading or row number, press and hold SHIFT, and then click the last column heading or row number. Non-adjacent columns or rows Click the first column heading or row number, press and hold CTRL, and then click additional column headings or row numbers.4.3 Viewing Bitmap Files
After displaying a bitmap file (BMP, GIF, TIF) in the view window, you can adjust the display by:
- Using the entire screen
- Changing the display size
- Rotating the bitmap
- Zooming in or out
Adjusting the Display of Bitmap Files
On the Bitmap menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:
To Click Use the entire screen to display the bitmap in its original size Show Full Screen Change the display size of the bitmap: Size; then click:
- Display the bitmap in its original size
- Original Size
- Size the bitmap so that it uses the entire view window without distorting the aspect ratio
- Fit to Window
- Size the bitmap so that it uses the entire height of the view window
- Fit to Window Height
- Size the bitmap so that it uses the entire width of the view window
- Fit to Window Width
Rotate the bitmap to the right: Rotation; then click:None
90°
180°
270°
- Zoom in or out on all or part of the bitmap:
Zoom; then click:
- Zoom in on the entire bitmap
- In
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- Zoom out on the entire bitmap
- Out
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- Zoom in on a portion you select by clicking in the bitmap and dragging the mouse to define a rectangle
- Selection
- Reset to the size selected in the Size menu
- Reset
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Copying All or Part of a Bitmap to the Clipboard
- Do one of the following:
- On the Edit menu, click Select All.
- In the view window, position the mouse pointer in the upper left corner of the section you want to copy. Drag diagonally down and to the right until the resulting rectangle outlines the selection you want.
- On the Edit menu, click Copy
.
Creating Windows Wallpaper from a Graphics File
After displaying any graphics file (BMP, GIF, TIF, etc.) in the view window, you can instruct Windows to use it as your wallpaper (the background for the Windows desktop). To do so, simply click Make Wallpaper on the File menu.
4.4 Viewing Drawing Files
After displaying a drawing file in the view window, you can adjust the display by:
- Using the entire screen
- Changing the display size
- Zooming in or out
You may also copy all or part of a drawing file to the Clipboard.
Adjusting the Display of Drawing Files
On the Drawing menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:
To Click Use the entire screen to display the drawing Show Full Screen Change the display size of the drawing: Size; then click:
- Display the drawing in its original size
- Original Size
- Size the drawing so that it uses the entire view window without distorting the aspect ratio
- Fit to Window Height
- Size the drawing so that it uses the entire width of the view window
- Fit to Window Width
- Size the drawing so that it uses the entire width and height of the view window (possibly distorting the aspect ratio)
- Stretch to Window
Zoom in or out on all or part of the drawing: Zoom; then click:
- Zoom in on the entire drawing
- In
![]()
- Zoom out on the entire drawing
- Out
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- Zoom in on a portion you select by clicking in the drawing and dragging the mouse to define a rectangle
- Selection
- Reset to the size selected in the Size menu
- Reset
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Copying All or Part of a Drawing to the Clipboard
- Do one of the following:
- On the Edit menu, click Select All.
- In the view window, position the mouse pointer in the upper left corner of the section you want to copy. Drag diagonally down and to the right until the resulting rectangle outlines the selection you want.
- On the Edit menu, click Copy
4.5 Viewing Archive Files
When you view an archive (compressed file or directory: PKZIP, TAR, etc.) in the view window, Quick View Plus displays a tree-like representation of the archives directory structure with a list of the files in the archive. The directory structure of the files is either unsorted, or sorted by name, size, or date and time, according to your selections in the More Display Options dialog box described in Customizing the Display in Chapter 5. You can then:
- View a file in an archive
- Extract (decompress and save) one or more files from an archive
- Extract selected files from an archive
- Extract all files from an archive
- Add a file, files, and folders to an archive
- Delete selected files or folders from an archive
Viewing a File in an Archive
Quick View Plus will open an archive display with a split-pane view.
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Depending on the File Navigation pane orientation you have chosen, the files contained in the archive are displayed in the top or left pane, while the contents of a viewed file are displayed in the bottom or right pane.
To View a File in an Archive
- In the Folder Contents pane, click once on an archive file to highlight it.
- In the tree representation of the archive files directory structure (in the top or left pane, again depending on File Navigation configuration), click once on a filename to display the file in the bottom or right pane.
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If a file decompressed from an archive is itself an archive, the viewing window will not be split again when viewing files in that second archive. It is necessary to double-click on a file contained in the archive to decompress and view it in another Quick View Plus window.
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If a archive contains only one file, you can choose to have that file automatically displayed in the bottom or right pane. If you wish, split-pane functionality in viewing archive files can be disabled by doing the following:
To Disable Split-Pane Archive Display Functionality
- On the View menu, click Options&.
- In the Quick View Plus Options dialog box, click the Navigation tab.
- In the Archive View Option control, deselect the View the contents of an archive and a decompressed file in a split window checkbox. By deselecting this checkbox, the If an archive contains one file, automatically decompress and view it checkbox option will be made unavailable.
- Click OK.
Selecting an On-Screen Font Size for Archive Files
To Enlarge or Reduce an On-Screen Font Size for Archive Files
On the Archive menu or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window):
Click Font Size, then: Click Enlarge the displayed font size scaling Enlarge![]()
Reduce the displayed font size scaling Reduce![]()
Reset font size scaling Reset![]()
Extracting Files from an Archive
To Extract One File from an Archive
- Click the filename in the view window.
- On the Archive menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window other than on the file you wish to extract), click Extract This File.
- In the Choose Destination for Extracted File(s) dialog box, either type or browse for the path to the destination where you want the file to be saved.
To Extract Selected Files from an Archive
- Press and hold CTRL, and click each filename in the view window.
- On the Archive menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click Extract Selected Files.
- In the Choose Destination for Extracted File(s) dialog box, enter the path to where you want to save the files.
To Extract All Files from an Archive
- On the Archive menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click Extract All Files.
- In the Choose Destination for Extracted File(s) dialog box, enter the path to where you want to save the files.
Adding Files and Folders to a Zip Archive
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For more information on the Quick Compress feature of Quick View Plus, see What Is Quick Compress? in Chapter 3.
- When you view a .zip file in Quick View Plus, an additional menu item, Add to This Zip File&, is added to the Archive menu selections.
- When selected, an Add to Zip File dialog opens that allows you to select file(s) to add to the .zip file being viewed in Quick View Plus.
To Add a File to a Viewed .zip File
- While viewing the contents of a .zip file in Quick View Plus, either:
- Click Archive on the menu bar and select the Add to This Zip File& menu item, or
- In the File Navigation pane that lists the contents of the .zip file being viewed, right-click on the name of the .zip file in this pane and select Add to This Zip File& from the context menu.
- In the Add to Zip File dialog, navigate to the file(s) you wish to add to the .zip file being viewed in Quick View Plus. You may select more than one file to add by pressing and holding the CTRL button while clicking on the files to be added. Additionally, this dialog contains options for storing the path information of a compressed file. Select the Store folder information checkbox, then either:
- Store full path for a root directory path, or
- Store relative path for path to where the Zip file resides
- You also have the choice of compressing the contents of subfolders of any folders selected (select Include subfolders), and replacing existing files with the same name as the file being compressed (select Replace existing files with the same file name).
- Click OK.
After you have selected the file(s) to add, the Quick View Plus view of the .zip file will close (allowing the selected files to be added and saved to the .zip file), then re-open the .zip file with the new file(s) added to its contents.
To Drag Files and Folders from Windows Explorer
- Select a file or folder from Windows Explorer.
- Drag and drop the object into the Quick View Plus File Navigation pane that lists the contents of the .zip file being viewed.
- In the Drag & Drop Options dialog, select to:
- Add the file system object being dropped to the archive being viewed, or
- Display in the view window the file system object being dropped
- You can make whichever action you choose be the default action for a drag-and-drop by selecting the Do not display this message again checkbox in the Drag & Drop Options dialog.
Deleting Files or Folders from a Zip Archive
- In the tree representation of the archive files directory structure, left or right click on any file name to display the file.
- Right click on the same file name and, from the available Archive context menu, click Delete Selected Files.
4.6 Viewing Embedded Objects
When you display a word-processing file or another file containing objects embedded using object linking and embedding (OLE), you can use Quick View Plus to display those objects or, if the program that created them is on your computer, to start the program. You may also save a copy of an embedded object when it is viewed in an individual Quick View Plus session.
Displaying Embedded (OLE) Objects
In the view window, double-click the OLE object.
If the program used to create the object is on your computer, it will be initiated. If it is not, Quick View Plus starts a new session and displays the object in the view window.
Saving a Copy of an Embedded Object
- In the View window, double-click the embedded object. Quick View Plus displays the object in an Embedded Object Quick View Plus window.
- On the File menu, click Save Copy.
- In the Save Copy dialog box, specify a folder and a name for the file.
- Click Save.
- To close the Embedded Object window, click Close This View on the File menu.
4.7 Viewing Internet Files
You can view the following types of Internet files with Quick View Plus:
- UUEncoded files
- Hypertext Markup Language (HTML) files on local drives
To View UUEncoded Files
Quick View Plus displays the contents of a UUE file differently from other compressed formats; a text document indicates technical information about the encoded file, and the name of the file appears as a hyperlink in red print. Click on the red hyperlink, and a second Quick View Plus session opens with the file in the view window.
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Graphics embedded in HTML files are not displayed unless they are in the same directory as the HTML file. To View HTML Files on Local Drives
Hypertext files are displayed in the same manner as other files by clicking on the appropriate HTML file in the File Navigation pane.
The View menu option Encoding allows you to pick the character set used when viewing a file as text or HTML. This menu option is only enabled when Quick View Plus is displaying text or HTML. When the current file is an HTML file, the Encoding sub-menu will not allow you to choose non-HTML encoding options.
4.8 File Types Supported Through Third-Party Plug-ins
As described in `Configuring for plug-ins', Quick View Plus can use some plug-ins to display files within the Quick View Plus window. The options available in this view vary, and are specific to and controlled by the third-party plug-in.
4.9 Viewing Unregistered File Types
You can set up Quick View Plus so that double-clicking on a file in Windows Explorer will cause Quick View Plus to view that file, if that file is not associated with any application on your system.
To Set up Viewing for Unregistered File Types
- From the Quick View Plus View menu, select Configure Quick View Plus.
- In the Configure Quick View Plus with other programs dialog, select Windows Explorer, then click the Properties& button.
- In the Windows Explorer dialog, select the Options tab.
- Click the View Unregistered File Types checkbox to allow or prevent Quick View Plus viewing of unregistered file types.