Quick View Plus


4: Working with Specific File Types


This chapter describes how to work with the different functions available in Quick View Plus when viewing specific file types:

  1. Word processing files
  2. Spreadsheet, Presentation, and Database files
  3. Bitmap files
  4. Drawing files
  5. Archive files
  6. Embedded object files
  7. Internet files
  8. Third-party plug-in files

Quick View Plus displays a file-type-specific menu with a different name and different options for each type of file you display. This menu appears to the left of the Go menu on the main menu bar. You can also choose any file-type-specific command from the Quick View Plus view window context menu, which you open by clicking the right mouse button anywhere in the view window.

To see the commands available for each file-type-specific menu, see Menu Options in Chapter 2.

Follow the instructions in each of the following sections after starting Quick View Plus and displaying a file of the appropriate type in the view window.

4.1 Viewing Word Processing Files

You can view word-processing files in three modes Draft, Normal, or Preview. In Preview mode, you can view word-processing files in three sizes Full Size, Fit to Window, and Fit to Window Width.

Selecting a Viewing Mode for Word Processing Files

On the Document menu (which is the file type-specific menu) or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:

 
To display text with&
Click View, then click&.
A single font (selected from the Display tab of the Options dialog) with character formatting, paragraph alignment, spacing, tabs, but no embedded objects
Draft
All fonts, character formatting, paragraph alignment, spacing, tabs, and embedded objects
Normal
Line wrapping, columns, and page margins; all fonts, character formatting, paragraph alignment, spacing, tabs, and embedded objects; headers, footers, and annotations
Preview

Selecting an On-Screen Page Size for Word Processing Files in Preview Mode

On the Document menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:

 
To set the pages on-screen size to&
Click Size, then click&
The full size of the printed page
Full Size
Fit the page entirely within the view window
Fit to Window
Fit page width within the width of the view window
Fit to Window Width

Selecting an On-Screen Font Size for Word Processing Files

On the Document menu or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window):

 
To:
Click Font Size, then click&
Enlarge the displayed font size scaling
Enlarge
Reduce the displayed font size scaling
Reduce
Reset font size scaling
Reset

Copying Text to the Clipboard

Note icon You may also choose Select All (CTRL+A) from the Edit menu to select the entire viewed file.

4.2 Viewing Spreadsheet, Presentation, and Database Files

After displaying a spreadsheet, presentation, or database file in the view window, you can:

  1. View spreadsheets in Draft mode
  2. Show or hide the gridlines (in spreadsheet or database files)
  3. Enlarge or reduce the on-screen font size
  4. Display any sheet in a multiple-sheet file

Viewing Spreadsheets in Draft Mode

On the Spreadsheet menu, click Draft View, or click the Draft View toolbar button .

Showing or Hiding Gridlines in Spreadsheet and Database Files

On the Spreadsheet or Database menu, or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click Gridlines, or press the Gridlines button to toggle between enabling or disabling the display of gridlines.

Selecting an On-Screen Font Size for Spreadsheet, Database, and Presentation Files

On the Spreadsheet, Database, or Presentation menu, or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), click:

  1. Font Size for spreadsheet and database files
  2. Zoom for presentation files

Then, click one of the following:

 
To
Select (SS,DB/PRES)
Enlarge the displayed font size scaling
Enlarge/In
Reduce the displayed font size scaling
Reduce/Out
Reset font size scaling
Reset

Displaying Multiple-Sheet Files

Many spreadsheet and database formats allow multiple sheets in a single file. Quick View Plus displays a tab for each sheet on the left side of the horizontal scroll bar in the view window.

To the left of the tabs are buttons that move tabs in and out of view, and move between consecutive sheets. For instructions on how to use these tabs and buttons when viewing multiple-sheet files, see Selecting Among Individual Sheets in Multiple-Sheet Files. For instructions on how to copy data from a viewed file, see Selecting Data for Copying to the Clipboard.

Selecting Among Individual Sheets in Multiple-Sheet Files

Do any of the following:

 
To
Do this
Switch to the sheet that follows the currently displayed sheet
Click the down arrow button
Switch to the sheet that precedes the currently displayed sheet
Click the up arrow button
Scroll the tabs to the right
Click the right-single-arrow button
Scroll the tabs to the left
Click the left-single-arrow button
Scroll the tabs all the way to the end
Click the right-double-arrow button (displayed only for files with a large number of sheets)
Scroll the tabs all the way to the beginning
Click the left-double-arrow button (displayed only for files with a large number of sheets)
Change the horizontal size of the tab area
Click the small vertical bar on the right edge of the tab area and drag it to the left or right
 

20

Selecting Data for Copying to the Clipboard

Do one of the following:

 
To select
Do this
A column
Click the column heading
A row
Click the row number
Adjacent columns or rows
Click the first column heading or row number, press and hold SHIFT, and then click the last column heading or row number.
Non-adjacent columns or rows
Click the first column heading or row number, press and hold CTRL, and then click additional column headings or row numbers.

4.3 Viewing Bitmap Files

After displaying a bitmap file (BMP, GIF, TIF) in the view window, you can adjust the display by:

  1. Using the entire screen
  2. Changing the display size
  3. Rotating the bitmap
  4. Zooming in or out

Adjusting the Display of Bitmap Files

On the Bitmap menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:

 
To
Click
Use the entire screen to display the bitmap in its original size
Show Full Screen
Change the display size of the bitmap:
Size; then click:
  1. Display the bitmap in its original size
  1. Original Size
  1. Size the bitmap so that it uses the entire view window without distorting the aspect ratio
  1. Fit to Window
  1. Size the bitmap so that it uses the entire height of the view window
  1. Fit to Window Height
  1. Size the bitmap so that it uses the entire width of the view window
  1. Fit to Window Width
Rotate the bitmap to the right:
Rotation; then click:
None
90°
180°
270°
  1. Zoom in or out on all or part of the bitmap:
Zoom; then click:
  1. Zoom in on the entire bitmap
  1. In
  1. Zoom out on the entire bitmap
  1. Out
  1. Zoom in on a portion you select by clicking in the bitmap and dragging the mouse to define a rectangle
  1. Selection
 
  1. Reset to the size selected in the Size menu
  1. Reset

Copying All or Part of a Bitmap to the Clipboard

Creating Windows Wallpaper from a Graphics File

After displaying any graphics file (BMP, GIF, TIF, etc.) in the view window, you can instruct Windows to use it as your wallpaper (the background for the Windows desktop). To do so, simply click Make Wallpaper on the File menu.

4.4 Viewing Drawing Files

After displaying a drawing file in the view window, you can adjust the display by:

  1. Using the entire screen
  2. Changing the display size
  3. Zooming in or out

You may also copy all or part of a drawing file to the Clipboard.

Adjusting the Display of Drawing Files

On the Drawing menu or on the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window), do one of the following:

 
To
Click
Use the entire screen to display the drawing
Show Full Screen
Change the display size of the drawing:
Size; then click:
  1. Display the drawing in its original size
  1. Original Size
  1. Size the drawing so that it uses the entire view window without distorting the aspect ratio
  1. Fit to Window Height
  1. Size the drawing so that it uses the entire width of the view window
  1. Fit to Window Width
  1. Size the drawing so that it uses the entire width and height of the view window (possibly distorting the aspect ratio)
  1. Stretch to Window
Zoom in or out on all or part of the drawing:
Zoom; then click:
  1. Zoom in on the entire drawing
  1. In
  1. Zoom out on the entire drawing
  1. Out
  1. Zoom in on a portion you select by clicking in the drawing and dragging the mouse to define a rectangle
  1. Selection
 
  1. Reset to the size selected in the Size menu
  1. Reset

Copying All or Part of a Drawing to the Clipboard

4.5 Viewing Archive Files

When you view an archive (compressed file or directory: PKZIP, TAR, etc.) in the view window, Quick View Plus displays a tree-like representation of the archives directory structure with a list of the files in the archive. The directory structure of the files is either unsorted, or sorted by name, size, or date and time, according to your selections in the More Display Options dialog box described in Customizing the Display in Chapter 5. You can then:

  1. View a file in an archive
  2. Extract (decompress and save) one or more files from an archive
  3. Extract selected files from an archive
  4. Extract all files from an archive
  5. Add a file, files, and folders to an archive
  6. Delete selected files or folders from an archive

Viewing a File in an Archive

Quick View Plus will open an archive display with a split-pane view.

Depending on the File Navigation pane orientation you have chosen, the files contained in the archive are displayed in the top or left pane, while the contents of a viewed file are displayed in the bottom or right pane.

To View a File in an Archive
Note icon If a file decompressed from an archive is itself an archive, the viewing window will not be split again when viewing files in that second archive. It is necessary to double-click on a file contained in the archive to decompress and view it in another Quick View Plus window.
Note icon If a archive contains only one file, you can choose to have that file automatically displayed in the bottom or right pane.

If you wish, split-pane functionality in viewing archive files can be disabled by doing the following:

To Disable Split-Pane Archive Display Functionality

Selecting an On-Screen Font Size for Archive Files

To Enlarge or Reduce an On-Screen Font Size for Archive Files

On the Archive menu or the Quick View Plus context menu (opened by clicking the right mouse button anywhere in the view window):

 
Click Font Size, then:
Click
Enlarge the displayed font size scaling
Enlarge
Reduce the displayed font size scaling
Reduce
Reset font size scaling
Reset

Extracting Files from an Archive

To Extract One File from an Archive
To Extract Selected Files from an Archive
To Extract All Files from an Archive

Adding Files and Folders to a Zip Archive

Note icon For more information on the Quick Compress feature of Quick View Plus, see What Is Quick Compress? in Chapter 3.
To Add a File to a Viewed .zip File

After you have selected the file(s) to add, the Quick View Plus view of the .zip file will close (allowing the selected files to be added and saved to the .zip file), then re-open the .zip file with the new file(s) added to its contents.

To Drag Files and Folders from Windows Explorer

Deleting Files or Folders from a Zip Archive

4.6 Viewing Embedded Objects

When you display a word-processing file or another file containing objects embedded using object linking and embedding (OLE), you can use Quick View Plus to display those objects or, if the program that created them is on your computer, to start the program. You may also save a copy of an embedded object when it is viewed in an individual Quick View Plus session.

Displaying Embedded (OLE) Objects

In the view window, double-click the OLE object.

If the program used to create the object is on your computer, it will be initiated. If it is not, Quick View Plus starts a new session and displays the object in the view window.

Saving a Copy of an Embedded Object

4.7 Viewing Internet Files

You can view the following types of Internet files with Quick View Plus:

  1. UUEncoded files
  2. Hypertext Markup Language (HTML) files on local drives

To View UUEncoded Files

Quick View Plus displays the contents of a UUE file differently from other compressed formats; a text document indicates technical information about the encoded file, and the name of the file appears as a hyperlink in red print. Click on the red hyperlink, and a second Quick View Plus session opens with the file in the view window.

Note icon Graphics embedded in HTML files are not displayed unless they are in the same directory as the HTML file.

To View HTML Files on Local Drives

Hypertext files are displayed in the same manner as other files by clicking on the appropriate HTML file in the File Navigation pane.

The View menu option Encoding allows you to pick the character set used when viewing a file as text or HTML. This menu option is only enabled when Quick View Plus is displaying text or HTML. When the current file is an HTML file, the Encoding sub-menu will not allow you to choose non-HTML encoding options.

4.8 File Types Supported Through Third-Party Plug-ins

As described in `Configuring for plug-ins', Quick View Plus can use some plug-ins to display files within the Quick View Plus window. The options available in this view vary, and are specific to and controlled by the third-party plug-in.

4.9 Viewing Unregistered File Types

You can set up Quick View Plus so that double-clicking on a file in Windows Explorer will cause Quick View Plus to view that file, if that file is not associated with any application on your system.

To Set up Viewing for Unregistered File Types