3: Quick View Plus Features
Once you’ve started Quick View Plus in any of the ways described in “Starting Quick View Plus Using Sample Files”, you can use all its features. This chapter describes how to accomplish the following tasks:
- View multiple files using the File Navigation panes
- Open a viewed file for editing
- Print a viewed file as well as print one or print multiple files without viewing those files
- Use Quick View Plus with Netscape and Microsoft browsers
- Send a viewed file as an e-mail attachment
- Save a copy of a viewed file
- Quick Compress files into .zip files
- Use online help
- Close a view window and exit Quick View Plus
3.1 Viewing Multiple Files Using the File Navigation Panes
After starting Quick View Plus and opening a view window as described in “Starting Quick View Plus Using Sample Files”, the easiest method by which you can view additional files is by using your keyboard to navigate the File Navigation panes – the Folder Tree pane, and Folder Contents pane.
To Cycle Through the File Navigation Panes
- You may use the TAB key to quickly cycle from the Folder Tree pane, to the Folder Contents pane, to the view window, to the secondary view window (if appropriate), and back to the Folder Tree pane. Press SHIFT+TAB to cycle through these windows in reverse order.
To View the Contents of Folders in the Folder Tree Pane
- Use the UP and DOWN arrow keys to navigate through the Folder Tree pane to display, in the Folder Contents pane, the files and sub-folders of a highlighted folder or drive. When a drive or folder is highlighted in the Folder Tree pane:
- Use the right arrow key to expand a drive or folder (if a highlighted folder cannot be further expanded, pressing the right arrow key will highlight the subfolder immediately below).
- Use the left arrow key to collapse a drive or folder (if a highlighted folder cannot be further collapsed, pressing the left arrow key will highlight the parent folder).
To View Files in the Folder Contents Pane
Use the UP and DOWN arrow keys to navigate through the Folder Contents pane to display files in the view window. Only highlighted files, not folders, will cause a new display in the view window.
To View the Contents of Folders in the Folder Contents Pane
Within the Folder Contents pane, use the ENTER key on a highlighted folder in the Folder Contents pane to cause the Folder Tree view to expand to that item; the contents of the highlighted folder are displayed in the same Folder Contents pane.
To Delete Files or Folders in the File Navigation Panes
You may use the DELETE key for removing files and folders when highlighted in the Folder Tree or Folder Contents pane.
3.1.1 Other Methods for Viewing Multiple Files in Quick View Plus
- You can open multiple view windows from the Taskbar, from the Program Menu, or from within Explorer. When you do this, a new Quick View Plus window opens for each viewed file. You can open the windows one at a time, or you can select several files and open windows for all of them simultaneously.
- Opening multiple-view windows individually
- Opening multiple-view windows simultaneously using the Explorer
- You can arrange multiple views using the taskbar or the Window menu in order to make portions of the viewing windows visible.
- Arranging multiple views using the Taskbar
- Arranging multiple views using the Window menu
- You can view files sequentially by using the same view window for each file. You can do this by the following methods:
- Dragging a file into the view window
- Dragging a file from Explorer when Quick View Plus is on the Desktop
- Pinning the Quick View Plus viewing window to another window
- Attaching the view window to the Explorer window
When Pin is active, you can also use the Attach command within the Window menu to attach the view window to the Explorer window so that it stays in the same position whenever you select a new file for viewing.
3.1.2 Opening Multiple-View Windows Individually
- On the menu bar, click Window to confirm that there is no check mark to the left of Pin to the Desktop. (If there is, click Pin to the Desktop it to make it disappear.)
- Select and open each of the files as in “Starting from the Taskbar”, “Starting from the Program Menu”, or “Starting from Windows Explorer”. Repeat the process described until all files have been opened.
3.1.3 Opening Multiple-View Windows Simultaneously Using the Explorer
- In the Explorer window, click the first file.
- To select additional files, do one of the following:
- To select a sequence of adjacent files, press the SHIFT key and click the last file in the sequence.
- To select a sequence of nonadjacent files, press the CTRL key and click each file.
- Next, do one of the following:
- With the cursor over one of the selected files, click the right mouse button and select Quick View Plus on the context menu.
- On the File menu, click Quick View Plus.
3.1.4 Arranging Multiple Views Using the Taskbar
- Point to the magnifying glass icon
.
- Click the right mouse button.
- Select Arrange Views.
- Click on an organization style for the views: Tile Horizontally, Tile Vertically, or Cascade.
3.1.5 Arranging Multiple Views Using the Window Menu
Click Window on the Quick View Plus menu bar, then select an organization style for the views: Tile Horizontally, Tile Vertically, or Cascade.
3.1.6 Dragging a File into the View Window
- In the Explorer window, point to the name or icon for the file you want to view.
- Click and hold either mouse button and drag the filename or icon until it is inside the view window.
- Release the mouse button. The view window displays the dropped file in place of the file previously displayed.
3.1.7 Dragging a File from Explorer when Quick View Plus Is on the Desktop
- In Windows Explorer, locate the file that you want to view.
- Make sure the Quick View Plus desktop icon
is visible.
- Drag the file to the Quick View Plus desktop icon.
- Release the mouse button.
3.1.8 Pinning the View Window to Another Window
Click Window on the menu bar, then click Pin to Desktop, so that a check mark appears to its left, or click the Pin button
on the toolbar to activate pinning so that the button looks like this
.
Each time you view a new file by dragging it into the view window it replaces the currently viewed file.
3.1.9 Attaching the View Window to the Explorer Window
- On the Window menu, make sure there is a check mark to the left of Pin to the Explorer, or click the Pin button
to activate pinning. (If there isn’t a check mark, click Pin to the Explorer to make one appear.)
- On the Window menu, click Attach.
- To specify where you want to attach the view window, do one of the following:
To attach the view window on the... Click Right Attach to Right Side of… Bottom Attach to Bottom of… Right or Bottom (whichever is better) Choose Right or Bottom AutomaticallyYou may also choose Do Not Attach to… if you do not want to attach the viewing window.
3.2 Opening a File for Editing
If the program used to create a file is on your computer, you can open the file for editing directly from the view window.
- On the File menu, click Open [Filename] for Editing or click the program-specific button
(this button shows a program-specific button for a Microsoft Word file, but changes according to the format of file viewed) to the right of the Browse Back/Forward buttons on the toolbar. Quick View Plus starts the program used to create the file, with the file displayed and ready for editing.
- Double-click on the file in the Folder Contents pane.
3.3 Finding Text
You can find specific text in any viewed file containing text. You can do this from the Edit menu or the toolbar.
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You can search for text in word processing, spreadsheet, presentation, Internet, or executable (.exe, .dll) file formats. To Find Text with the Edit Menu
- On the Edit menu, click Find.
- In the Find dialog box, enter the text you want to find.
- If you want to find text that exactly matches the uppercase and lowercase letters in the Text to Find box, click Match Case.
- To specify the direction of the search, click Forward or Backward.
- Click Find.
To Find Text with the Toolbar
- In the Find Text box on the toolbar
do one of the following:
- Enter the text you want to find
- Click the down-pointing arrow next to the Find Text box, and click the text you want to find
- Click the Find Next
or Find Previous
button.
Quick View Plus scrolls the view window to the previous or next occurrence of the text. Upper and lowercase are ignored unless you selected Match Case the last time you entered text in the Find dialog box to find text.
3.4 Printing Files
You can print all or part of any file displayed in the view window, and you may print one or multiple files without viewing them in Quick View Plus.
For details on customizing how Quick View Plus prints specific types of files, see “Customizing Printing” in Chapter 5.
For more information about printing, see your Windows documentation.
3.4.1 Printing a File from the View Window
- On the menu bar click File, then click Print.
- In the Print dialog box, specify the print settings for the viewed file.
- By clicking the Setup…, Options…, and Properties… buttons (respective to the Windows platform you are running) you can select further options for printing files viewed in Quick View Plus:
- A different printer
- Paper attributes (size, orientation, source)
- Advanced printer settings
- The default font used for printing
- Header and header font
- Page margins
- Further printing options for viewed spreadsheet, database, bitmap, and drawing files
- Click OK.
3.4.2 Printing a File Without Viewing the File
- In the Folder Contents pane, click the name of the file you want to print, click the right mouse button to display the context menu, then click Quick Print.
- When the Quick Print confirmation dialog box displays, it provides three options: OK, Cancel, and Printer.... To change the printer settings, click on the Printer... button:
- In the Print dialog box, specify the printer name, print range, and number of copies
- If you want to select paper (size, source, and orientation), graphics, fonts, or devices, click Properties, select the Page Setup tab and choose the settings for each property. Click OK.
- If you want to view and change these previous printing attributes, as well as other document options, click Properties, then select the Advanced tab. The Advanced dialog will show you the print settings you have chosen, as well as allow you to change the more advanced print settings (Halftone Color Adjustment, Media, etc.). Click OK.
3.4.3 Printing Multiple Files Without Viewing Those Files
- In the Folder Contents pane, click one of the files you want to print.
- To select additional files, do one of the following:
- To select a sequence of adjacent files, press the SHIFT key and click the last file in the sequence.
- To select a sequence of nonadjacent files, press the CTRL key and click each file.
- With the cursor over one of the selected files, press the right mouse button and click Quick Print on the context menu.
- When the Quick Print confirmation dialog box displays, it provides three options: OK, Cancel, and Printer.... To change the printer settings, click on the Printer... button:
- In the Print dialog box, specify the printer name, print range, and number of copies
- If you want to select paper (size, source, and orientation), graphics, fonts, or devices, click Properties, select the Page Setup tab and choose the settings for each property. Click OK.
- If you want to view and change these previous printing attributes, as well as other document options, click Properties, then select the Advanced tab. The Advanced dialog will show you the print settings you have chosen, as well as allow you to change the more advanced print settings (Halftone Color Adjustment, Media, etc.).
- Click OK.
- Click on OK to print, click on Cancel to abort the operation.
3.5 Using Quick View Plus with an Internet Browser
Quick View Plus can be integrated into World Wide Web browsers, allowing you to easily view supported non-HTML files you may encounter on the Internet. You can integrate Quick View Plus during installation, or at a later time from within Quick View Plus. For instructions on integration with browsers, see “Configuring for Plug-ins” in Chapter 6. Once Quick View Plus is integrated, you can use it to view and send downloadable World Wide Web files without having or starting the programs used to create them.
Virtually all World Wide Web browsers allow outside programs to be used as 'Helper Applications' to open files that the browsers themselves can’t display. Quick View Plus can automatically install itself as a helper application to support the most popular Web browsers, including Netscape Navigator and Microsoft Internet Explorer. When installed in this manner, Quick View Plus acts as the helper application for a number of common file types. When you click on a link to a file of a supported type within the browser, the file then displays in a Quick View Plus window.
If you want to set up Quick View Plus to view additional file types from within your browser, see “Configuring Quick View Plus with Netscape”, or “Configuring Quick View Plus with Internet Explorer” in Chapter 6.
3.6 Sending a File as an E-mail Attachment
You can send the file displayed in the viewing window as an e-mail attachment in most e-mail programs.
- On the File menu, click Send [Filename].
- In the Choose Profile dialog box, choose an e-mail program and click OK.
An e-mail session opens with the file inserted as an attachment.
3.7 Saving a Copy of a Viewed File
- On the File menu, click Save Copy.
- In the Save Copy dialog, select the folder in which you want to save the file, and specify a name for the file. Quick View Plus saves the file in the format of the program used to create it.
- Click Save.
3.8 Using Quick Compress
3.8.1 What Is Quick Compress?
Quick Compress allows you to select and compress any combination of files and folders, creating new .zip archive files or adding to an existing .zip file. Quick View Plus Quick Compress commands are available from:
- The Windows Explorer right-click context menu (or any application that supports the Explorer context menu)
- The Quick View Plus File Navigation pane right-click context menu
- The Quick View Plus File menu
You may also quickly add (and compress) files to existing .zip files when you view .zip files in Quick View Plus, as well as choose to delete selected files in existing .zip files. See “Adding Files and Folders to a Zip Archive” or “Deleting Files or Folders from a Zip Archive” in Chapter 4 for details on using these Quick View Plus features.
3.8.2 Quick Compress from Windows Explorer and Quick View Plus
To Quick Compress Files or Folders from the Windows Explorer Context Menu
- In Windows Explorer, right-click on a folder, an individual file, or a selection of multiple files. You may select multiple files by pressing and holding CTRL, clicking on the files to highlight them, then right-click any of the selected files.
- From the available context menu, select Quick Compress, then select from the menu options listed below.
To Quick Compress Files or Folders Viewed in Quick View Plus
- From the File Navigation Folder Tree or Folder Contents panes, select one or more files or folders.
- From either:
- The Quick View Plus context menu (viewed with a right mouse button click) or
- The Quick View Plus File menu
select Quick Compress, then select from the following menu options:
Select To Create Zip File… Open a dialog that allows you to select the location where the new .zip file will be saved. The dialog opens to the current location of the selected file(s) or folder(s), and the name of the file or folder is used as the default name for the .zip file Add To Zip File… Add the selected file(s) or folder(s) to an existing .zip file. A dialog opens that allows you to select an existing .zip file to which you would like to add; the dialog opens to the location of the last .zip file added to or created, and the name of that .zip file is used as the default. Add To (file or folder selected).zip Create a .zip file the same name as the file or folder selected. When created, this .zip file is located in the same folder as the selected file or folder. For example, if you right-click on Msword.doc in the Samples folder, then select Add to msword.zip from the Quick Compress menu, a new .zip file, Msword.zip, will be created in the Samples folder.Note: This item is not available if multiple files or folders are selected. Also, if (file or folder selected).zip exists already, the selected files and folders are appended to the existing file; otherwise, a new file is created which contains the selected files and folders. Add To (last zip file added to).zip Add the selected file or folder to the last zip file that was added to or created. This allows you to build a zip file quickly by selecting a sequence of files found in different folders, then adding them to one zip file.3.8.3 Automatically Compressing E-mail Attachments
Quick View Plus allows you to compress files when they are attached to e-mail messages in Microsoft Exchange, Outlook, and Lotus Notes (4.6.2 and later) clients. You can specify the minimum size of an attachment to compress from the Properties… dialogs for each integration. When files are attached, they will not be compressed until the e-mail message is sent or saved; while you are composing a message, you will see only the original, uncompressed file, while the compressed version of the attachment will be seen by the recipient (or by you upon opening a saved message).
To Specify the Size of E-mail Attachments to Compress
- From the View menu, select Configure Quick View Plus….
- In the Configure Quick View Plus with other programs dialog, click once on one of the available e-mail programs in the list of available application integrations.
- Click the Properties… button.
- In the application dialog, select the Options tab.
- Check the Compress attachments larger than box, then type in a size in the available box, or click the arrows to select a new size. You may leave the default value or change it; 999K is the maximum and 0K the minimum value allowed.
- Click OK.
3.9 Using Online Help
You can get online help for Quick View Plus as you do with any Windows program, through:
- A list of task-oriented and reference topics
- A list of search keywords
- Full-text index of every word in every help topic
- Context-sensitive help
To Get Help on a Specific Topic
- On the Help menu, click Help Topics.
- Do one of the following then follow the instructions on the screen:
To access help through… Click this tab Contents (list of task-oriented and reference topics) Contents Search keywords Index Full-text index FindTo Display Context-Sensitive Help
Do one of the following:
- In a dialog box, click the right mouse button and click the What’s This pop-up menu.
- In the View window, press F1.
3.10 Closing a View Window and Exiting Quick View Plus
After opening one or more view windows, you can close any of them and/or exit Quick View Plus. When you close a view window, you end the Quick View Plus session only for that window. Quick View Plus then runs in the background, and you can still access it through any of the methods previously described.
When you exit Quick View Plus, you simultaneously close all open view windows and remove Quick View Plus from memory.
To Close a View Window
- Position the cursor in the view window you want to close.
- On the File menu, click Close This View.
To Exit Quick View Plus
Do one of the following:
- Position the cursor in any open view window and click Exit Quick View Plus on the File menu.
- Right-click the Quick View Plus taskbar icon in the right-most corner of the taskbar, and then click Exit Quick View Plus on the menu.