Numbered paragraphs or lines can be modified in various ways, depending on the numbering property you wish to change. The main properties of numbering are as follows:
A series of numbered paragraphs or lines can be numbered incrementally in a variety of number styles.
Numbered paragraphs or lines can be multi-level and defined separately for each level.
Numbered paragraphs or lines can be defined with text before and text after the number symbol.
To modify the numbering of paragraphs or lines, first select the relevant text. Select the Bullets and Numbering command from the Format menu and then click on the Numbers tab.
In the Numbering Style box you can choose a style for the numbers from Number, Roman, CapLetter, NumShort, CapShort, Letter and Custom. Note that the default style is Number. The Preview box shows the chosen style and the number of levels to which it can be taken. For instance, for Number there are nine possible levels. If you use Increase Indent to go beyond the ninth level in this case, then no extra numbers will be added i.e. the numbering for the tenth and higher levels will stay the same as for the ninth level.
You can alter the number style for a particular level by selecting the level in the Level box and then selecting the appropriate style in the Numbering Style box.
In the Numbering group box you can set various options:
The Number Format box displays the currently selected numbered paragraph: click on the arrow to see the full range of available styles and click on the one you want to make it the current style.
The Text Before and Text After boxes allow you to put text, punctuation and brackets before and after numbers. Usually there is already a "." after any numbered paragraph e.g. 2.1. - you might want to change this to (2.1).
In the Alignment box choose whether to align the numbers to the left, right, or center of the space between the left page margin and the left paragraph margin.
In the Start box you decide what number you want the numbering to begin at. Set the incremental step size for numbering in the Increment With box. The default is 1 for both of these.
The Distance from number to text and the Distance from Indent to text boxes measure the space between the number and the text (left hand page margin) and the distance of the paragraph indent from the text (left hand paragraph margin) respectively. Change these by using the attached arrows.
Click on the Append To Higher Level box to check it if you want to create multi-leveled lists where all the numbers show higher levels in the list (for example 1.1.4 rather than just 4. on its own). The box is checked by default.
See also: