Auto captions

The Caption command allows you to insert various types of caption one-by-one at will (see Captions). In addition you can ensure that a caption is inserted automatically whenever you insert a particular type of object - field, picture, or OLE object. The Auto Caption will accompany the inserted object.

To set up an auto caption follow these steps:

  1. Select Caption from the Insert menu.

  2. Click on the Auto Caption button in the "Caption" dialog. The "Auto Caption" dialog is opened.

  3. In the Object box select the type of object that is to have an associated auto caption. The types of object are Image, OLE and Field.

  4. In the Label box you choose the type of label that is to be associated with the inserted object. By default these are Image, Object and Field for object types Image, OLE and Field respectively. You are free, though, to choose any of the available options from the Label box (note that in the "Caption" dialog it is possible to add your own label types).

  5. In the Position box you choose the position of the label in relation to the inserted object. The options are Left, Right, Top and Bottom. Left is the default position.

  6. In the Number Format box choose the style of numbering you want for the auto caption. Succeeding auto captions of the same type will be numbered incrementally in the chosen number style.

  7. Check the Auto Caption box to activate the auto caption instructions, otherwise no caption will be inserted. Check the Auto Generic box, along with the Auto Caption box, if you just want a generic caption i.e. Caption, without numbering to be inserted. (The usual situation is that you will have the Auto Caption box checked and the Auto Generic box unchecked, which will lead to your chosen object type and chosen associated caption type being implemented.)

  8. Click on OK to save the auto caption details and go back to the "Caption" dialog.

  9. In the "Caption" dialog make sure the Enable Auto Caption box is checked, before clicking on OK to close the dialog.

Whenever you insert an object of the chosen type (for example, a field), a caption of the chosen type (for example, Field) will be inserted too. The caption will have the relevant position and incremental numbering style.

You can cancel the auto caption command by returning to the "Caption" dialog (Insert/Caption) and clicking on Enable Auto Caption to uncheck it.