Detail of an auto report

The basic detail filled in by the auto report is sufficient to produce a good example of how a report works. Click on the Print Preview button image\preview.gif on the toolbar to see how the auto report will look when printed, with all the relevant data displayed (see Viewing a report in print preview for information on previewing your reports). Return to Report View by clicking on Close.

You can edit an auto report to change its layout, add or delete fields, insert summaries, format the sections, and so on (see Editing reports).

Any graphics, fields or text boxes you insert into a section will be repeated whenever the section is repeated in Print Preview. For instance, since a page header is repeated at the top of every page, any objects inserted into the page header section will also be repeated at the top of every page. Also, since the fields in the Detail section represent one record in the underlying table, any objects inserted will be repeated for every record displayed in Print Preview.

If you make changes to an auto report, when you try to close it you will be asked if you want to save the report. If you say Yes, you will then be asked to give the report a name. In future when you switch to Report View from an open table, you will be given the choice of opening another auto report or an already existing named report based on this table.

You can open a named report directly from Database Manager (see Opening an existing report).