Opening an auto report

Auto reports are an easy and efficient way of creating reports. When browsing any table, relation or query, you can always create an auto report with a single click, as in step 4 below. To get the most out of this feature though, it is best to select the columns, sort order and filter conditions for the report first , as follows:

  1. In table grid view, select the columns you want to see in the report – if you start with all columns, use the right mouse button to hide the columns you don’t want (for more details on column selections, see Hiding and showing columns in a database table).

  2. Apply any filters you want. Use the right mouse button to perform a quick filter selection; alternatively use the filter dialog for a more complex filter– see Filters for more details.

  3. Still in table grid view, select a sort order for the report. Sorting has special significance for the auto report: data will be sorted and grouped together, with group totals appearing automatically. You can sort on multiple levels – see Sort orders for more details.

  4. Finally, select the Report button image\viewrept.gif or select Report from the View menu.

The report is initially divided into several sections separated by bars. Each bar heads its own section, in which you can display data or enter text and graphics. Here is a list of the bars and what they stand for:

Note that the Draw toolbar is also displayed.

See:

Detail of an auto report