Entering bill payments using the Bank Register window
Step 2: Enter details about the bill payment

Step 1 > 2 > 3


If you haven't already read the Bill Payments Overview, see Entering Pay Bills transactions using the Bank Register for more information.

The Bank Register windowshould be displayed.

  1. In the Type field, select Pay Bill if the account is an Asset account or Pay Supplier if the account is a Liability account.
  2. The next Cheque No. in sequence from the last transaction and the system date appear in the ID No. and Date fields. You can use or change these entries.
  3. Select the card to whom you want to make the payment or enter the payee's name in the Name field.
  4. In the Amount field, enter the amount being spent. The payment is applied to the oldest purchase order first. If you want apply the payment to any purchases out of that date order, click the Split button to open the Spend Money window where you can indicate which purchases will be affected.

Note: If you receive an alert message

If you have outstanding debit memos with this supplier, an alert message will appear. Click the Split button to open the Spend Money window where you can settle the debit memos immediately or at a later date.
See To apply a supplier debit (from the Supplier Payments window) for more information.

Note: If you overpaid a supplier

If you paid a supplier more than you owe him or her, either change the amount entered or click the Split button to open the Pay Bills window.

All the data already entered into the Bank Register window carries to the Pay Bills window and the Bank Register Transaction Entry fields clear.

In the Pay Bills window, follow the procedure described in Entering bill payments; then click the Record button. When you record the transactional supplier debit will be created automatically; you can either apply the debit to a future purchase or accept a refund from the supplier.

You can enter additional bill payments in the Pay Bills window or click the Cancel button to exit the window and return to the Bank Register.

See Supplier Debits Overview for more information.

  1. You can use the Memo field to record the purpose of the cheque. We recommend that you make a detailed comment, so you'll be able to identify the purpose of the transaction when you review your records later on. The name you selected in the Name field appears here by default.