Purchases Fields - Item

Importing and Exporting Overview > Importing data into MYOB Accounting Plus > Importing and exporting fields> Purchases Fields - Item

Field

Description and Character Limits

*Co./Last Name

Must match a preexisting card in your MYOB software company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.

Note: To match a preexisting card when the designation chosen for the card is Individual, MYOB Accounting Plus requires that you include both the last name and the first name.

First Name

20 characters, alphanumeric.

Addr 1 - Line 1
- Line 2
- Line 3
- Line 4

Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.

Purchase Order No.

8 characters, alphanumeric

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Supplier Invoice No.

20 characters, alphanumeric

Deliver Via

20 characters, alphanumeric

Already Printed

1 character. Any non-blank character signifies that the invoice and purchase order is already printed or sent.

*Item Number

30 characters, alphanumeric. Must match an preexisting item in your MYOB Accounting Plus company file.

Quantity

10 characters, numeric - allows 3 decimal places and decimal point.

Description

255 characters, alphanumeric

Price

11 characters, numeric, including 3 decimal places

Discount

10 characters, numeric, including 2 decimal places

Total

Pound amount field 15 characters (including pound signs and negative signs).

Job

5 characters, alphanumeric. Must match preexisting job number in your MYOB Accounting Plus company file.

Comment

255 characters, alphanumeric

Journal Memo

255 characters, alphanumeric

Delivery Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

VAT Code

3 characters, alphanumeric. Must match a preexisting VAT code in the VAT Code List.

VAT Amount

15 characters, numeric, including 2 decimal places

Carriage Amount

15 characters, numeric, including 2 decimal places

Carriage VAT Code

3 characters, alphanumeric. Must match a preexisting VAT code in the VAT Code List.

Freight VAT Amount

15 characters, numeric, including 2 decimal places

Purchase Status

1 character. O indicates the purchase is an order, Q indicates the purchase is a quote. Any other character or no character indicates a purchase.

Currency Code

3 characters, alpha. One code per sale/purchase. Must match a preexisting currency code in the Currency List. Must match customer/supplier currency code.

Exchange Rate

11 digits, including 6 decimal places. If blank, current exchange rate substituted.

Terms - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:

0 - COD

1 - Prepaid

2 - In a Given No. of Days

3 - On a Day of the Month

4 - No. of days after EOM

5 - Day of Month after EOM

- Discount Days

3 characters, numeric
If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999.
If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)

- Balance Due Days

3 characters, numeric
If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999.
If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)

- % Discount

2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.

Amount Paid

15 characters (including pound sign, comma and negative sign). If no decimal entered, MYOB Accounting Plus appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.

Inclusive

1 character alphanumeric indicates the tax is inclusive.

*This is a required field for importing.