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Employer Expense Information window

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Employer Expense Name

The name of the employer expense you're viewing appears in this field. If you're creating an employer expense, enter a unique name for the employer expense in this field.

You can change information for any employer expense you create; you can change the name and linked accounts for the Class 1A NIC, NI Employer Contribution, NICs Primary Rebate, NICs Secondary Rebate, SMP Recovery and SSP Recovery employer expenses. You can delete any employer expense that hasn't been used on a paycheque except the Class 1A NIC, NI Employer Contribution, NICs Primary Rebate, NICs Secondary Rebate, SMP Recovery and SSP Recovery employer expenses.

Linked Expense Account

Enter an account to track the amounts you owe for this employer expense.

Linked Payable Account

Enter an account to track the amounts you owe for this employer expenses.

For most businesses, the same account is used in the Linked Payable Account field in the Deduction Information, Employer Expense Information and Tax Table Information windows. If you wish to track withholding amounts separately, you can use different accounts in these fields.

Type of Expense

The employer expense type appears in this field. If you chose Class 1A NIC, NI Employer Contribution, NICs Primary Rebate, NICs Secondary Rebate, SMP Recovery and SSP Recovery in the Payroll Category List window, that choice appears in the field.

If you're creating a new employer expense, Other is displayed.

Print on Pay Slip

Mark this selection if you want information about this expense to appear on employees' pay slips whenever the expense is incurred on the employees' behalf. Both the expense amount for the current pay period and the accumulated amount for the year to date will appear on employees' pay slips if this selection is marked and you've selected the Include all Payroll Categories with YTD amount on Paycheques Stubs option in the Reports & Forms view of the Preferences window.

Expense Basis: Percent of

Choose this option if you want this employer expense to cost your business a percentage of a specific wage or deduction. If you choose this selection, enter a percentage and select the wage or deduction the percentage will be based on. An example of this selection is an employer expense for a life insurance program. If your company pays 50% of your employees' life insurance deductions, enter 50 in this field and choose the life insurance deduction from the list.

Expense Basis: Pounds per

Choose this option if you want this employer expense to cost your business a specific amount over a specific period of time. If you choose this selection, enter a amount and choose the time period -- Pay Period, Month or Year -- over which the expense should be calculated.

Expense Limit: No Limit

Choose this option if there's no limit on the amount of money that you can owe from this employer expense.

Expense Limit: Percent of

Choose this selection if the maximum amount of money that you want this employer expense to cost your business is a percentage of a specific wage or deduction. If you choose this selection, enter a percentage and select the wage or deduction that the percentage will be based on.

Expense Limit: Pounds per

Choose this selection if the maximum amount of money that you want this employer expense to cost your business is a specific amount during a particular time period. If you choose this selection, enter a amount and select the appropriate time period -- Pay Period, Month or Year -- from the list.

Employee button

Click this button to open the Linked Employees window - Employer Expenses, where you can assign this employer expense to the employees to who it applies.

Exempt button

Click this button to open the Employer Expense Exemptions window, where you can select the wages that don't include this employer expense.

New button

Click this button to create a new employer expense deduction.

OK button

Click this button to accept the entries you've made and close the window.