Fields in this window
Employee Payroll Information window

Window Overview | To use this window | Fields in this window | To find this window


Wages Expense Acct

Enter an account to track your wage expenses for the selected employee.

Pay Basis

Choose Hourly or Salary from the list to indicate whether this employee is paid based on the number of hours he or she works, or based on a fixed salary amount.

If you select Hourly, the Base Hourly wage (or the name you assigned to this wage) will be automatically selected in the Payroll Categories list on the right side of this window. If you select Salary, the Base Salary wage (or the name you assigned to this wage) will be automatically selected in the Payroll Categories list.

If you wish, you can also assign hourly wage types to salaried employees and salary wage types to hourly employees by selecting the wages you want from the Payroll Categories list.

Annual/Hourly Base Pay

Depending upon your selection in the Pay Basis field, enter the hourly or annual base pay for the employee.

Pay Frequency

Select the frequency with which paycheques will be issued to the employee.

Tax Code

Enter the tax code assigned to an employee by the local tax office. If an employee hasn't been assigned a tax code yet, use the emergency tax code that appears in the General Payroll Information window.

Wk 1/Mnth 1

Mark this option if PAYG is calculated on the amount earned in the pay period being dealt with as opposed being calculated on a cumulative basis.

NI Table Letter

Select the National Insurance letter that applies to this employee

SCON

Enter an employee's Scheme Contracted Out Number.

Director

Mark this option if National Insurance contributions are to be calculated on a cumulative basis.

NI Number

Enter the employee's National Insurance Number.

NI Numbers must appear on payslips, employee P14 forms and many other tax forms. Although you can create an employee record in Accounting Plus without entering an NI Number, we recommend that you enter the number as soon as you can.

Birth Date

Enter the employee's birth date.

Calculated Age

The employee's age appears here. The age is calculated using the employee's birth date and today's date.

Select column

Click the Select column next to a wage, deduction, entitlement, employer expense or tax name if you want to assign that payroll category to an employee. The payroll categories you select will be displayed in the Pay Employees window and calculated on an employee's paycheques.

Payroll Categories column

This list contains all the wages,entitlements, taxes, deductions and employer expenses in the Accounting Plus system. If you want to view more information about a wage, deduction, entitlement, employer expense or tax, click the zoom arrow next to the name to display its appropriate Information window.

Print button

Click this button to print the Employee Payroll List report for the employee whose name appears in the window.

History button

Click this button to open the Pay History window, where you can view and change this employee's wage, entitlement, deduction and VAT amounts for the current payroll year, as well as the employer expenses you've incurred for this employee.

Warning: If you change a card's pay history

Entitlements button

Click this button to open the Entitlement Balances window, where you can view and change information about the entitlements assigned to the selected employee

OK button

Click this button to accept the entries you've made and close the window.