Account |
Select the bank account you want to use to make a payment. The accounts in this list were assigned bank privileges in the Edit Accounts window. |
Balance |
This field displays the current balance of the bank account you selected in the upper left corner of the window. If you wish to display the Account view of the Find Transactions window to view more detailed information about the bank account, click the zoom arrow. |
Supplier |
Enter the name of the supplier whose transactions you wish to apply your payment to. If you wish to view detailed information about the supplier, click the zoom arrow to display the Profile view of the Card Information window. When you enter a supplier name all the purchases you've conducted with that supplier are displayed. Open purchases are displayed at the top of the list, followed by orders and then by closed purchases (if you select Include Closed Purchases). |
Payee |
The supplier name and the address that was entered in the Address 1 field in the Profile view of the Card Information window is displayed automatically in this field. You can also select any of the four other addresses that you may have entered in the Card Information window or enter a new address. |
Memo |
The word `Payment' followed by the supplier's name is displayed automatically in this field. You can replace this with a different description if you wish, but we suggest you use the word "Payment" in the memo to remind you of the nature of the transaction. This description will appear on various MYOB Accounting Plus reports, as well as the Cash Disbursements Journal. |
Cheque No. |
When you begin to create a transaction in this window, this field will automatically display the next available cheque number which will become the actual transaction number when it's recorded into the company file. If you highlight the field, Auto No. appears. You can choose to:
If you choose to enter a new number in the Cheque No. field and then record the transaction, the next time you begin to enter a Cheque No. will automatically increase the number you previously entered by one. This will continue until you again change the number entered in the Cheque No. field and record the transaction. |
Date |
Enter the date of the cheque. Dates that occur before your conversion date or in a prior financial year can't be used. |
Amount |
Enter the total amount of the cheque. When you record this cheque, the balance of the bank account you selected in the upper left corner of the window will be decreased by the amount you enter here. |
Purchase No. / Supplier's No. column |
This column displays either the numbers assigned to each of your purchases with the supplier, or the numbers of each of the invoices that the supplier has given to you. The numbers that appear depend upon whether you've marked the box labeled Show Supplier Invoice Number in Pay Suppliers in the Purchases view of the Preferences window. |
Status column |
This column displays the status of each of the purchases in the list. OPEN: Purchasing transactions with a positive balance. CLOSED: Purchasing transactions with a zero balance. ORDER: A purchase that you expect to occur sometime in the future. Orders aren't actual transactions that affect your financial and stock numbers; they merely store purchase information until you're ready to use them. You can, however, apply supplier payments to them which will create a transaction in Accounting Plus. If you want to open the Find Transactions window to view more detailed information about a specific purchase, click the zoom arrow next to the purchase's status. |
Date column |
This column displays the date each of the purchases in the list was recorded. |
Amount column |
This column displays the current amount due for each of the purchases in the list. |
Discount column |
Enter early-payment discounts for each of the purchases in this list or accept the default amounts. Default amounts are calculated using the percent entered in the % Discount for Early Payment field and the number of Discount Days which were entered for this supplier in the Buying Details view of the Card Information window. Enter a discount amount only when you're settling the entire remaining balance of a purchase. If you enter a discount on a partial payment of a purchase's remaining balance, that discount won't be recorded. For example, if you enter a £2 discount on £100 purchase, the total due amount is £98. However, if you apply only £75 to the purchase, the discount won't be calculated; £25 will be the remaining balance of the purchase. |
Total Owed column |
This column displays the total amount owed for each purchase in the list. |
Amount Applied column |
Enter the amount of the payment you want to apply to each purchase in the list, or accept the default amounts that appear in this column. The default amount that appears in this column is either the total amount of one purchase's remaining balance or the remainder of the payment amount. You can distribute the payment amount to more than one purchase. |
Total Applied |
This field displays the total of all supplier payments in the Amount Applied column plus the amount in the Finance Charge field, if any. |
Finance Charge |
Enter the amount you wish to apply to your finance charges with this supplier. When you click Record, the balance of the account you entered in the Expense Account for Late Charges field of the Purchase Ledger Linked Accounts window will be increased. |
Total Paid |
This field displays the amount of the payment, as it appears in the Amount field in the cheque portion of the window. |
Out of Balance |
This field displays the difference between the Total Received amount and the Total Applied amount. You cannot record this transaction unless this amount is zero. |
Include Closed Purchases |
Mark this selection if you want to display closed purchases in the scrolling list. |
Already Printed |
Mark this option if you're recording information about a paper cheque that's already been written. |
Pay All button |
Click this button to pay all the purchase transactions in the list that have an Open status. The amounts required to do this will display automatically in the Amount Applied field and the Amount field in the chebank portion of the window. |
Exchange Rate button |
Click this button to the Exchange Rate window. This window displays your current currency and the Transaction Exchange Rate and Current Exchange Rate. This information is view-only. This button appears only if you marked the I Deal in Multiple Currencies field in the System view of the Preferences window. |
Print button |
Click this button to print the cheque transaction entered in the window. A message explaining that the cheque transaction will be recorded before it's printed will appear. |
Journal button |
Click this button to open the Transaction Journal window where you can view a list of your purchases. |
Register button |
Click this button to open the Bank Register window where you can enter and view all your transactions for asset accounts with bank privileges or liability accounts with credit card privilege from one window. |
Record button |
Click this button to record the application of the payment amount in the Cash Disbursements Journal, decrease the bank account entered in the top left corner of the window and decrease your outstanding balance with the supplier. If the payment was applied to an order, your linked purchase ledger deposits account is increased. |
Cancel button |
Click this button to remove all the entries you've made and close the window. If you're viewing a previously recorded transaction, clicking this button will close the window. |