Voiding cheque numbers

Spend Money Overview > Voiding cheque numbers

For any number of reasons, you may want to void a cheque number. You may, for example, find that one of your cheque forms is damaged and not usable for printing or you may realise that after printinga cheque for a supplier, the amount of the cheque is not correct.

Since the cheque form in the first example will never be used, you may want to void the cheque number. When you void a cheque number, no amounts are assigned to the cheque; instead, VOID appears as the cheque's amount in the Cash Disbursements Journal.

In the second example, a cheque transaction using a cheque number has been recorded, so in addition to voiding the cheque number, you'll remove or reverse the incorrect cheque transaction to remove the transaction from your records. (Whether you'll remove or reverse the transaction depends upon whether your company file is changeable or unchangeable. To know if you have a changeable or unchangeable company file, see What are changeable and unchangeable transactions?) You'll then enter a new, correct cheque transaction to replace the original transaction.

You can also use the Bank Register window to void a cheque number. See Enter details about the transaction for more information.

Note: Spend Money transactions can be changed

If you have a changeable company file, the cheque number and other entries in the Spend Money window can be changed. If you printed a cheque that you no longer want, you'll edit the original cheque transaction, and you may want to void the cheque number. To know if you have a changeable or unchangeable company file, see What are changeable and unchangeable transactions?

Click below for the step-by-step procedure:

To void a cheque number

To change a Spend Money transaction

To remove a Spend Money transaction

To reverse a Spend Money transaction