Choose the purchase you want

Purchases Overview > Entering purchases > Choose the purchase you want

First, you'll select a status (purchase, quote or order) for your transaction. If you like, you can choose a layout for your supplier's preferred purchase form using the Card File. When you enter a supplier's name in the Purchases window, the default layout you designated on the supplier's card will appear automatically. You can change this layout, if you wish. See Buying Details view (Supplier cards only) for more information.

Mark this check box only if you're required to show amounts on purchase transactions as VAT inclusive.

If you're required to charge a VAT inclusive amount on a purchase, mark the VAT Inclusive check box. The total in the Amount column will include the VAT you selected in the VAT column. For example, you want to record a VAT inclusive purchase of £500 using the Standard VAT code. First, you'll select the VAT Inclusive checkbox, then enter a line item for £500 and select the Standard VAT code. You'll notice a VAT inclusive total of £500 in the Amount column and the Subtotal and Total Amount fields. The VAT amount of £74.47 appears in the VAT field. Click Recap Transaction if you want to view the base price allocated to the designated account and the VAT amount allocated to the VAT account.

Leave the VAT Inclusive check box unmarked if you want the total amount of the purchase to increase by the VAT amount that is applied to line items. For example, if the amount of a line item is £500 and VAT is charged on the £500, the amount of the purchase is £587.50, that is, £500 for the line item + £87.50 VAT.

Click below for the step-by-step procedure:

Choose the purchase you want