After you create your customer and supplier cards, to ensure your accounting records are accurate, you must enter all your customers' historical sales and your suppliers' historical purchases. Historical sales and purchases are the sales and purchases that had a current balance due on the first day of the month in which you began using Accounting Plus. (This month is known as your conversion month. To recall your conversion month, choose Company Information from the Setup menu.) The total balance of your historical sales is considered your customer balance. The total balance of your historical purchases is considered your supplier balance.
During the setup of your customer card or supplier card -- in Step 6 -- you may have entered monthly sales totals for your customers and suppliers for the months that occurred before you began using Accounting Plus; that information is useful for reporting purposes, but is optional. The historical sales and purchases you enter after the customer or supplier card is created are different -- they're sales and purchases that your customers and suppliers made before you began using Accounting Plus but haven't fully paid off yet. Because your customers still owe you money for their purchases and you still owe suppliers for your purchases, it's important that you record these sales and purchases in Accounting Plus. This step isn't optional.
In the Historical Sale window, you'll enter all of the information that applies to the historical sale or purchase. When you reach the Total Including VAT, be sure to enter the remaining amount of the sale or purchase, not the original amount. Also select the VAT code from the Select from List; the VAT portion of the total amount remaining will be displayed. The VAT amount will be reflected on VAT reports.
Click below for the step-by-step procedures:Enter historical sales for customers
Enter historical purchases for suppliers