Purchases Easy Setup Assistant

Enter historical purchases for your suppliers

Now that you've entered information about your suppliers, it's time to enter information about any outstanding transactions you may have with them. These are purchases you've made from them that haven't been paid in full, as of the first day of your conversion month; in MYOB Accounting Plus, they're referred to as historical purchases.

Note: If you have historical purchases for foreign suppliers

Use the following procedure to enter each of your historical purchases:

  1. Click the New button. The Historical Purchase window is displayed.
  2. In the Historical Purchase window, enter the supplier's name. If you can't recall the name, click the arrow button next to the supplier name to display a list of all the suppliers who have records in your Accounting Plus system.
  3. The credit terms entered in the Buying Details view of the Card Information window for the supplier are displayed. If you wish to change the terms for this purchase only, click the arrow to open the Credit Terms window and make changes or additions.
  4. If there's a purchase order number or other document number associated with the purchase, enter that number in the PO No. field. Otherwise accept the suggested entry that appears in this field.
  5. Enter the date the purchase was made.
  6. If the supplier assigned a invoice number or another reference number to the purchase, enter that number in the Supplier Inv No. field.
  7. In the Total Including VAT field, enter the amount you still owe (not the original amount).
  8. Select a VAT code from the list. The calculated VAT portion of the amount in the Total Including VAT field displays to the right. Click the zoom arrow if you wish to change the VAT amount.
  9. Click the Record button. The historical purchase will become a part of your company's permanent records.

Repeat this procedure for every purchase that hasn't been paid in full yet. When you're finished entering historical purchases, the Out of Balance Amount field should be zero. Note: The total of the historical purchases should equal the accounts payable opening balance that you entered while using the Accounts Easy Setup Assistant.

If you use the MYOB Accounting Plus multicurrency feature, each currency will have its own linked payables account. The amount that appears in the Total Linked Payables Account Balance field is the balance for the currency selected. When you select a different currency from the Currency list, the balance of that currency will be displayed in the Total Linked Payables Account Balance field.

You can use the Edit or Delete buttons to open the Historical Purchase window for the highlighted transaction and change or delete the transaction, if appropriate.

If a non-zero amount is displayed in the window, see Out of Balance information for possible solutions for returning the amount to zero.