Stock Journal Number |
Enter the journal number you want to assign to this transaction, or accept the default journal number. This number will be recorded in the Stock Journal. We recommend that you use the default journal number, because it ensures that you don't use duplicate journal numbers, which may cause confusion in your record keeping. If you want to assign a different number, consider leaving the prefix assigned to the number, so it's easy for you to distinguish the transaction as a stock transaction. |
Date |
Enter the date of the stock adjustment in this field. |
Memo |
Enter a description of the stock transaction. This description will appear on various Accounting Plus reports, as well as the Stock Journal. We suggest you use this field to indicate the quantity information for this transaction. When you record this transaction, only the value of the stock items affected will be recorded in the Stock Journal, not the actual quantities. If you enter the quantity by which an item is increased or decreased in this field, you can view the quantity changes in the Stock Journal. For example, if you reduce flanges by 12 units, you may want to enter "-12 flanges" in this field; this description will then appear in the Stock Journal. |
Item Number column |
Enter the item number of the stock item whose quantity you want to adjust, or click the search icon to display a search list of items to choose from. Only stock items -- items for which you selected I Stock This Item in the Item Information window -- can be entered in this window. |
Name column |
This field displays the name of the item you entered in the Item Number field. |
Quantity column |
Enter the quantity by which the selected item should be increased or decreased. To increase the quantity of an item, enter a positive number; to decrease the quantity of an item, enter a negative number by entering a hyphen before the amount. Enter the quantity in individual units of measure, not buying units of measure or selling units of measure. For example, if you want to increase your soda quantity by one case of cans (24 cans), enter 24 in this field. You can't decrease the quantity of stock items to less than zero units. |
Unit Cost column |
Enter the value of each item added to or subtracted from stock, or accept the default, which is the average cost of the item -- the total cost of the item's quantities divided by the number of units on hand. |
Amount column |
Enter the total value of all the items added to or subtracted from stock, or accept the default, which is the amount entered in the Quantity field multiplied by the amount entered in the Unit Cost field. If you enter an amount other than the default amount, the Unit Cost field will change to reflect the new amount. If the amount that appears in this field is a positive number, the total value of your stock is increased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is increased. If the amount that appears in this field is a negative number, the total value of your stock is decreased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is decreased. |
Account column |
Enter the account to which you wish to allocate this item's change in quantity, or click the search icon to display a search list of accounts to choose from. This account, known as an allocation account, is used to balance this transaction, and can often be used as an explanation of why the stock adjustment occurred. A typical allocation account is a Shrinkage account, which explains that an item's quantities were reduced due to shrinkage of some sort. If the number that appears in the Amount field is a positive number, the total value of your stock is increased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is increased. The account you enter here will then be decreased. If the number that appears in the Amount field is a negative number, the total value of your stock is decreased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is decreased. The account you enter here will then be increased. |
Job column |
If the stock adjustment is associated with a job, enter the job number or click the search icon to display a search list of jobs to select. |
Journal button |
Click this button to display the Stock view of the Transaction Journal window. |
Record button |
Click this button to record the stock adjustment you've entered and close the window. |
Cancel button |
Click this button to clear the entries you made and close the window. |