To make a backup

If you haven't already read the Your Company File Overview, see Backing up company files for more information.

The company file you wish to back up should be open.

  1. Be sure you've made all the accounting entries you want to include in the backup.
  2. Choose Backup from the File menu.

Note: If the backup process doesn't work

When you installed Accounting Plus, special software used for the backup process was also installed. If an alert message appears when you try to use the Backup command, this software may have been removed from the location where it needs to exist. You'll need to reinstall Accounting Plus. To learn how, see To reinstall MYOB Accounting Plus.

  1. If you've chosen to check your company file for errors during the backup process, a message will appear, describing the data verification process. Click OK in the message to begin the process of checking your company file for errors. (For more information about the Accounting Plus data verification feature, see Verifying company files.)

Note: Data verification will take some time

The process of checking your company file for errors is complex and time-consuming. Depending upon the size of your company file, the process may take several minutes.

  1. A dialog box appears, allowing you to enter a name and select a location for the backup file you're about to create.
  2. Enter the name you want to assign to the backup, or accept the default name (which includes the date), and select the location you want to create the backup.

Warning: Select the correct location for your backup

A location for your backup is automatically displayed in the dialog box. If the location that appears automatically isn't the location where you want to save the backup, select a different location.

For example, if you want to store the backup on a removable disk or in another location, be sure to select that location.

Use the Drives list to choose the drive (typically D: for removable disk drives) where you want the backup to be located. If you want to store the backup in a folder on the drive, choose the folder you want from the Folders window.

  1. Click OK to create the backup.

See also:

To verify your company file

To verify your company file during the backup process

To optimise a company file