To create a supplier debit for an item purchase when you didn't return all the items that were on the purchase
If you haven't already read the Purchases Overview, see Changing, removing and reversing purchases for more information.
Use this procedure only if your transactions are unchangeable. See What are changeable and unchangeable transactions? for more information.
This process returns all account balances and item quantities to their previous levels.
The Purchases window should be displayed.
- Create a new item purchase by entering the supplier's name and other information at the top of the window.
- In the first line item, enter a negative number in the Received field to indicate the quantity of items that you returned. For example, if the original item purchase recorded the purchase of 10 gadgets but you returned only four gadgets, enter -4 in the Received field and the gadgets item number in the Item Number field. When you do this, the amount of the purchase will appear as a negative number in the Total Amount field.
- Enter additional returned items in the other line items in the window, if necessary.
- Click Record. The total quantities of the items in stock will change to reflect the negative numbers you entered in step 2.
- You have two choices to settle the supplier debit:
- Apply the amount of the supplier debit to your outstanding purchase balance with the supplier. To learn how to apply supplier debits to outstanding purchase balances, see To apply a supplier debit for more information.
- Indicate that you received a refund from the supplier for the amount of the supplier debit. To learn how to record a refund received from a supplier, see To receive a refund for more information.