Fields in this window
Historical Purchase window

Window Overview| To use this window | Fields in this window | To find this window


Supplier Name

In this field, enter the name of the supplier for whom you want to enter the historical purchase.

Balance

This field displays the current outstanding balance with this supplier.

Terms

In this field, the credit terms entered in the Buying Details view of the Card Information window for the supplier are displayed. If you wish to change the terms for this purchase only, click the arrow to open the Credit Terms window and make changes or additions.

PO No.

When you begin to create a transaction in this window, this field will automatically display the next available purchase number which will become the actual transaction number when it's recorded into the company file. This ensures that two or more users won't create transactions with the same transaction number at the same time.

If you highlight the field, Auto No. appears. You can choose to:

  • Delete Auto No. and enter a new number for the transaction or
  • Leave Auto No. The assigned number will appear again when you leave this field.

If you choose to enter a new number in the PO No. field and then record the transaction, the next time you begin to enter a purchase, the PO No. will automatically increase the number you previously entered by one. This will continue until you again change the number entered in the PO No. field and record the transaction.

Date

Enter a date for the transaction.

Supplier Inv No.

Enter the supplier's invoice number for this purchase.

Memo

Enter a memo for the transaction. This will help identify the transaction in the Transaction journal.

Total Including VAT

Enter the total remaining amount due for the purchase, including VAT (not the original amount of the purchase).

VAT Code

Select the VAT code that applies to the purchase.

VAT

Based on the Total Including VAT you entered and the VAT Code you selected, the calculated VAT portion of the total appears here. Click the arrow to open the VAT Information window where you can view and change the VAT amounts assigned to this historical purchase transaction.

Exchange Rate icon

Click this icon to open the Exchange Rate window. This window displays your current currency and the Transaction Exchange Rate and Current Exchange Rate. This information is view-only.

This icon appears only if you marked the I Deal in Multiple Currencies field in the System view of the Preferences window.

Record button

Click this button to record the historical purchase transaction you've made in this window.

Cancel button

Click this button to leave this window.