If you have items that you create for a one-time sale or purchase, for example, inactivating them after their one-time use will remove them from the selection windows. Your list of items will be shorter, and selecting the item you need will be easier.
If an item is marked inactive, however, you may still use the item in transactions by manually entering the item. Inactive items will still appear in the Items List window. You can also return the status of the item to active so that it will appear again in the selection windows. No matter what the status of an item-active or inactive, transactions recorded using the item will still affect all of your financial records.
Two reports, the Items List (Summary) and Items List (Detail) will display and print item information with or without inactive items. Use the Report Customisation window to unmark or mark the selection Include Inactive Items.
If you have an item that has no quantities or stock value and hasn't been assigned to any sales and purchases, you can quickly remove its record from the MYOB system.
You can't delete an item until all sales and purchases that use the item are deleted or purged. Once the sales and purchases are deleted or purged, you can then remove the item. (See Purging information that's no longer needed to learn how to purge sales and purchases.)
You also can't delete an item that has a current quantity or value. To remove an item's quantity and value, create a stock adjustment with negative quantities and values to "zero out" an item's quantity and value. (See Adjusting stock to learn how to create stock adjustments.)
Click below for the step-by-step procedure:To inactivate (reactivate) items