Step 1: Choose the purchase you want
Step 2: Enter information about the supplier
Step 3: Enter line items
Step 4: Complete the purchase
Step 5: Choose what you want to do with the purchase
Purchases have three different statuses: Quote, Order and Purchase
You can enter a quote into MYOB Accounting Plus to easily store an estimate or quote you received from one of your suppliers without creating a transaction. A quote has no impact on your stock levels and can be changed to an order or purchase when you're ready to purchase. The original quote will be stored in the Purchases Register after it is changed to an order or purchase. If you want quotes to be removed after they're changed, choose Preferences from the Setup menu to display the Preferences window, then click the Purchases tab and mark the box labeled "Delete Quotes upon Changing to and Recording as an Order or Purchase."
An order is a purchase that you expect to occur sometime in the future. Orders aren't actual transactions that affect your financial and stock numbers; they merely store purchase information until you're ready to use them. Orders with bill payments applied to them, however, will create a transaction in Accounting Plus. You can record an order as a purchase if you go ahead with a purchase or delete it if you decide not to buy. Purchases can't be changed to quotes once they've been entered into Accounting Plus.
Note: If you've used a previous version of Accounting Plus
Orders behave much like pending purchases, which no longer exist in Accounting Plus Version 11. Just like a pending purchase, an order will capture all the information available on a purchase, yet won't be recorded as a purchase transaction. Also, any money paid to the supplier will post as a paid deposit. |
A purchase is the recorded purchase transaction. It records a transaction in the appropriate journal and decreases any stock on hand for items for which you marked the I Stock This Item option in the Item Information window. Purchases can be open, closed or debit memos. Recorded purchases can't be changed into a quote or an order.
You can also use the Bank Register window to quickly enter completed, miscellaneous purchases transactions with a single allocation account. See Entering purchases using the Bank Register.
Before you begin entering purchases into Accounting Plus, read the topics below for some helpful information: