Out of Balance information
Purchases Easy Setup Assistant > Enter historical purchases for your suppliers > Out of Balance information
First, information about a few fields:
- Total Purchases This field displays the total of the Amount Due column, that is, the total amount of the purchases displayed in this window.
- Total Linked Payables Account Balance This field displays the current balance of the linked payables account. If you use the multicurrency feature, this field displays the current balance of the linked payables account for each currency that you deal with, that is, for the currency that is displayed above the Amount Due column.
- Out of Balance This field displays the difference between the amount displayed in the Total Purchases field and the amount displayed in the Total Linked Payables Account Balance field.
Reasons you may be out of balance:
The amount you entered for your linked accounts payables account is incorrect.
Solution: Check the amount you entered as your opening balance for your linked payables account. The opening balance of this account must equal the total amount of your historical purchases. Correct the opening balance, if necessary.
An amount you entered for a historical purchase is incorrect.
Solution: Check the amount of each of your historical purchases. The total amount of the historical purchases you enter using the Historical Purchase window must equal the opening balance of your linked accounts payable account. Add, edit or delete your historical purchases, if necessary.
Your linked payables account may been used incorrectly on a transaction.
Solution: Your linked payables account may have been changed with a general journal entry you recorded or your linked payables account may have been entered on a Service or Miscellaneous purchase in error. Display the Accounts Transaction report to review all of the transactions for your linked payables account; edit or delete your transactions, if necessary.