Enter the name of the supplier with whom you have the debit. An alert message that reads "You have £XX in outstanding debit memos on file with this supplier" should appear. You have three choices:
Click Apply Debits if you want to settle the supplier debit against any open purchases with this supplier. The outstanding debit memos will be automatically applied to the oldest purchases first. This transaction will be automatically created. You're done!
Click Open Register if you'd like to use the Purchases Register to choose how the supplier debit will be settled. Proceed to Step 2.
Click Cancel if you don't want to settle the supplier debit at this time. You're done!
Note: The alert message may be different
If you have only open orders in MYOB Accounting Plus, the alert message will have two choices: you can use either the Open Register or Cancel options.
A list of the supplier's debits appears in the Purchases Register; highlight the supplier debit for which you received the refund.
Click Receive Refund. The Settle Returns & Debits window appears, displaying a transaction in the amount of the supplier debit.
You can record your refund into a designated account or the Undeposited Funds Account. If you select the Deposit to Account option, click the arrow for a list of accounts to choose from. The list consists of accounts that have bank or credit card privileges.
If you want, you can change the Undeposited Funds Account by selecting Linked Accounts from the Setup menu. Choose Nominal Ledger to display the Nominal Ledger & Chequebook Linked Accounts window. Enter an account with chebank privileges in the Bank Account for Undeposited Funds field.
If you change the Amount Received field's amount, keep in mind that you can enter an amount less than the original supplier debit amount only. Also, if you choose to do this, remember that the supplier debit won't be fully settled; the difference between the original supplier debit and the amount you entered in the Amount Received field will remain as a supplier debit.
Enter the supplier's payment method. You can click the arrow to view a list of options.
Click the Details button to enter additional information about the supplier's payment in the Applied Payment Details window, if you wish.