Printing statements

Sales Overview >Printing statements

At the end of your billing periods, you'll probably want to print statements for customers that summarise their activity with your company. MYOB Accounting Plus statements contain all the necessary information for customers to quickly review their current billing status. There are two types of statements: invoice and activity.

Invoice statements include most sales invoices. The only invoice that won't appear on the invoice statement is an invoice that has been paid in full. Quotes and orders never appear on an invoice statement.

Activity statements include all sales invoices and orders with a customer deposit. Quotes never appear on an activity statement.

You can customise the look of your printed statements. See Customising forms for more information.

If you're unable to make entries or selections in your print window, your printer driver software may not be up to date. See Choosing preference settings for reports and forms for more information.

Finance charges

Finance charges are calculated when you print customer statements. Finance charges can be printed on customer statements, if you wish. However, finance charge amounts are not automatically tracked by Accounting Plus; they're merely printed on the statements. This gives you the freedom to decide how you want to deal with finance charges. When you print customer statements, the credit terms you've set up for the customers whose statements you're printing will be used to calculate each customer's finance charge amount. See Assigning credit terms to your customers for more information.

If you assign finance charges to balances that aren't paid by their due date, finance charges will be assessed beginning the day after the due date. Due dates and finance charge amounts are determined by the selections you make for each of your customers in the % Monthly Charge for Late Payment field of the Selling Details view of the Card Information window.

A finance charge amount is calculated in Accounting Plus by multiplying the customer's overdue balance by 1/30th of the monthly finance charge rate for each day the balance is overdue. For example, if a customer's overdue balance is £100 and their monthly finance charge rate is 1.5%, their daily finance charge rate is .05% (1/30th of 1.5%), and their finance charge amount for each day their payment is overdue is £0.05 (£100 multiplied by .05%).

If a customer pays part of an overdue balance during the overdue period - and you use the Receive Payments window to apply the payment - the finance charge amount that's calculated will be based upon the remaining overdue balance.

Click below for the step-by-step procedure:

Choose the statements you want to print

Choose the form layout for your statements

Print your statements

To track finance charges for one of your customers