Fields in this window
Transfer Stock window

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Stock Journal Number

Enter the journal number you want to assign to this transaction, or accept the default journal number. This number will be recorded in the Stock Journal.

We recommend that you use the default journal number, because it ensures that you don't use duplicate journal numbers, which may cause confusion in your record keeping. If you want to assign a different number, consider leaving the prefix assigned to the number, so it's easy for you to distinguish the transaction as a stock transaction.

Date

Enter the date of the stock transfer in this field.

Memo

Enter a description of the stock transaction. This description will appear on various Accounting Plus reports, as well as the Stock Journal. You might consider entering the transaction's quantity information in this field. When you record this transaction, only the value of the stock items affected will be recorded in the Stock Journal, not the actual quantities. If you enter the quantities by which finished items are increased and components are decreased in this field, you can view these changes in the Stock Journal. For example, if you reduce boards by four units to create one shelf, you may want to enter "-4 boards, 1 shelf" in this field; this description will then appear in the Stock Journal.

Item Number column

Enter the item number of the stock item you want to transfer, or click the search icon to display a search list of items to choose from.

Only stock items - items for which you selected I Stock This Item in the Item Information window - can be entered in this window.

Name column

This field displays the name of the item you entered in the Item Number field.

Quantity column

Enter the quantity of the item you entered in the Item Number column that should be increased or decreased. To increase the quantity of an item, enter a positive number; to decrease the quantity of an item, enter a negative number by entering a hyphen (-) before the amount.

If you're changing the quantity of a component, this amount should be a negative number. If you're changing the quantity of a finished item, this amount should be a positive number.

Enter the quantity in individual units of measure, not buying units of measure or selling units of measure. For example, if you increase your end table sets by one pair of end tables (two end tables), enter 2 in this field.

You can't decrease the quantity of stock items to less than zero units.

Unit Cost column

Enter the value of each item transferred to or from stock, or accept the default, which is the average cost of the item -- the total cost of the item's quantities divided by the number of units on hand.

Amount column

Enter the total value of all the items transferred to or from stock, or accept the default entry, which is the amount entered in the Quantity field multiplied by the amount entered in the Unit Cost field. If you enter an amount other than the default amount, the Unit Cost field will change to reflect the different amount.

If the amount that appears in this field is a positive number, the total value of your stock is increased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is increased.

If the amount that appears in this field is a negative number, the total value of your stock is decreased and the appropriate asset account (assigned to the item in the Asset Account for Item Stock Control field in the Item Information window) is decreased.

You can't decrease the value of stock items to less than zero.

Job column

Enter the job number with which the item is associated, or click the search icon to display a search list of jobs to choose from.

Out of Balance

This field displays the amount the transaction is out of balance. Before you can record the transaction, this field must display a zero amount.

Journal button

Click this button to display the Stock view of the Transaction Journal window.

Record button

Click this button to record the stock adjustment you've made and close window.

Cancel button

Click this button to clear the entries you made and close the window.