Printing and displaying MYOB reports when other users are using the same company file

Working with Your Company File on a Network Overview > Sharing a company file with other users > Printing and displaying reports when others are using the same company file

When you're printing reports on your printer or displaying reports on your computer screen and other people are using the same company file, you can choose to activate multi-user file locking yourself.

Before you print or display a report, open the Report Customisation window for the report. The Report Customisation window contains a box labeled Prevent Data Changes During Report Generation. This box allows you to activate multi-user file locking and prevent other users from adding, changing or removing any information from the company file while MYOB Accounting Plus is generating the report. When you print or display the report while this box is marked, the report will be as up to date and accurate as possible.

Keep in mind, however, that a few MYOB Accounting Plus reports take some time to be generated. You might want to consider printing these lengthy reports at times (for example, at the end of the work day) when other users won't be forced to wait for the report to be generated before they can begin making entries into the company file again.

You can also leave the Prevent Data Changes During Report Generation box unmarked. When you do this, other users will be able to continue to make entries into the company file, but your report may not look exactly the way you intended. If another user changes information that affects the report as it's being printed or displayed, that particular entry may be indicated by zeroes or blank spaces on the report. In addition, new entries that other users make might affect the total amounts on some reports. With this in mind, you should consider printing or displaying the report at a time when you know no entries are being made that will affect the completeness of the report.