Item Number column |
This column displays the numbers assigned to the items whose on-hand quantities are less than the quantities you included on the sale. These numbers can't be changed using this window. |
Name column |
This column displays the names assigned to the items whose on-hand quantities are less than the quantities you included on the invoice. These names can't be changed using this window. |
No. Needed column |
This column displays the quantity of items needed to complete the invoice. For example, if you entered 1,000 in the Sales window and have only 300 of the item in stock, 700 will appear in this field. |
Build column |
This column is used to designate that you wish to automatically build enough items to fulfill the invoice quantity. All items with a mark already displayed in the Build column are marked to be built. If you wish to automatically build an item and a mark doesn't appear in the Build column, click the column to add it. If you don't want to automatically build an item, click the Backorder column to automatically create an order for the item to fulfill the invoice quantity. You can add a mark to the Build column only if the item is set up as a finished item in the Auto-Build view of the Item Information window. If a mark appears in this column, the default action button for this window is labeled Build. Click this button to display the Auto-Build Stock window, where you can automatically build enough items to fulfill the invoice quantity. |
Buy column |
This column is used to designate that you wish to automatically create a purchase order for the item to fulfill the invoice quantity. All items with a mark already displayed in the Buy column are marked for an automatic purchase order. If you wish to automatically create a purchase order for an item and a mark doesn't appear in the Buy column, click the column to add it. If you don't want to automatically create a purchase order for an item, click the Backorder column to automatically create an order for the item to fulfill the invoice quantity. You can add a mark to the Buy column only if the item is assigned a primary supplier in the Buying Details view of the Item Information window. If a mark appears in this column, the default action button for this window is labeled Buy. Click this button to automatically create a purchase order for enough items to fulfill the invoice quantity. |
Backorder column |
This column is used to designate that you wish to automatically create a sales order for the item to fulfill the invoice quantity. All items with a mark already displayed in the Backorder column are marked for an automatic sales order. If you wish to automatically create a sales order for an item and a mark doesn't appear in the Backorder column, click the column to add it. If you don't want to automatically create an sales order for an item, click the Build column to automatically build the item (if you do build it) or click the Buy column to automatically create a purchase order for an item. If a mark appears in this column, the default action button for this window is labeled Backorder. Click this button to automatically create an order for enough items to fulfill the invoice quantity. The next time you enter the customer's name in the Sales window, the order will automatically appear in a list for you to choose. |
Cancel button |
Click this button to clear the entries you made in this window and return to the Sales window. |