Enter the name of the supplier with whom you have the debit.
If you've marked the "Warn if Supplier Owes Me Money Before Making a Supplier Payment" preference, the following alert message will appear: "You have £XX in outstanding debit memos on file with this supplier." You have three choices:
Click Apply Debits if you want to settle the supplier debit against any open purchases from this supplier. The outstanding debit memos will be automatically applied to the oldest purchases first. This transaction will be automatically created. You're done!
Click Open Register if you'd like to use the Purchases Register to choose how the supplier debit will be settled. Proceed to step 2.
Click Cancel if you don't want to settle the supplier debit at this time. You're done!
Note: The alert message may be different
If you have only open orders in MYOB Accounting Plus, the alert message will have two choices: you can use either the Open Register or Cancel options.
A list of the supplier's debits appears in the Purchases Register. Highlight the supplier debit you wish to apply.
Click the Apply to Purchase button. The Settle Returns & Debits window appears, listing all open purchases that you've made from the supplier.
Depending upon your selections in the Preferences window, amounts may appear automatically in the Amount Applied column in the scrolling list. This column is the area where you designate the purchases to which you want to apply the supplier debit. If amounts appear here, take a moment to review them.
If you marked the Apply Supplier Payments Automatically to Oldest Purchase First option in the Purchases view of the Preferences window, amounts will appear next to the oldest purchase at the top of the scrolling list in the Settle Returns & Debits window. Accounting Plus is suggesting that you apply the debit to the your oldest open purchases; however, you can apply the debit amount to any one transaction -- or you can divide it among many transactions -- in the list. Keep in mind, however, that the total amount you apply in the Amount Applied column must equal the amount that appears in the Debit Amount field.
Enter the amount you want to apply in the appropriate field in the Amount Applied column.
Enter the amount you want to apply in the Finance Charge field, if you want to apply the supplier debit to any unpaid finance charges you may have accrued.
Enter the discount amount in the purchase's Discount column, if the supplier gave you a discount for a particular purchase.
Click Record. At this point, the following situations may occur:
If the Settle Returns & Debits window closes, you successfully applied the supplier debit, and you're done!
If the total amount entered in the Amount Applied column doesn't equal the amount displayed in the Debit Amount field at the top of the window, an alert message will appear, explaining that an unbalanced transaction can't be recorded. Click OK to close the message, then continue to step 9.
To balance the transaction, you can change either the total amount in the Amount Applied column or the amount that's displayed in the Debit Amount field.
If you change the Debit Amount field's amount, keep in mind that you can enter an amount less than the original supplier debit amount only. If you choose to do this, the supplier debit won't be fully applied; the remaining amount will continue to appear.