Fields in this window
Pay Employees window

Window Overview | To use this window | Fields in this window | To find this window


Account

Select the account you want to use to pay this paycheque. If you specified a bank account in the Payroll Linked Accounts window, Payroll Chebank will appear as the default selection in this list.

The accounts in this list were assigned bank privileges in the Edit Accounts window.

Balance

This field displays the current balance of the account you selected in the left corner of the window. If you wish to display the Find Transactions window to view more detailed information about the account, click the zoom arrow.

Employee

Enter the name of the employee who will receive this paycheque, or click the search icon to display a search list of all your employee records.

After an employee name is entered in this field, you can click the zoom arrow to display the Card Information window and view detailed information about the employee.

Payee

Select the address of the employee that will appear on this cheque from the list of five possible addresses. The addresses for this employee were entered in the Address, Town, County, Postcode and Country fields of the Card Information window.

Memo

Enter a description of the payroll transaction. This description will appear on various Accounting Plus reports, as well as the Cash Disbursements Journal.

If you change the default memo, we suggest you keep the word "Paycheque" in the memo to remind you of the nature of the transaction.

Cheque No.

Enter the number of the paycheque you wish to print, or accept the default paycheque number, which is one number higher than the last cheque written from this bank account.

Date

Enter a date for the paycheque.

Dates that occur before your conversion date or in a prior financial year can't be used.

Net Pay

This field displays the net amount that appears on the employee's paycheque. The amount is calculated by adding the various wages, deductions and taxes that appear in the list in the bottom half of the window.

Payroll Run Date

This field displays the date you selected in the Set Payroll Run Date window as the payroll run date. If it is different from the paycheque date it will be changed to match. This date is used to calculate the tax period (week or month) for the pay cheque.

Tax week/Tax month

This field displays the current tax week or tax month, based on the pay frequency you chose for this employee in the Employee Payroll Information window.

Description column

This column displays the names of all the wages, deductions, taxes and employer expenses that are assigned to this employee.

Hours column

Information appears in this column only if the pay basis selected for this employee in the Employee Payroll Information window is hourly.

Enter the number of hours this employee worked during the pay period, or accept the default number of hours.

The default number was calculated by taking your entry in the Number of Hours in a Full-Time Work Week field of the General Payroll Information window and multiplying it by the number of weeks in the time period you selected in the Pay Frequency list in the Employee Payroll Information window. For example, if your full-time work week is 37.5 hours and your pay period is Fortnightly, 75 should appear in this column.

Account columns

These two columns display the account number and name assigned to the wages, deductions, taxes and employer expenses that appear on the left side of the scrolling list. These accounts were assigned to their categories in the Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

Amount column

This column displays default amounts calculated by Accounting Plus for the wages, deductions, taxes and employer expenses for this paycheque. These amounts are calculated based on your selections and entries in the Wages Information, Employee Payroll Information, Deduction Information, Tax Table Information and Employer Expense Information windows.

You can change the amounts, if you wish. If you change an amount, other amounts may change, as well, if the other amounts are dependent upon the amount you changed.

Job column

If the employee worked on a job that you're tracking in Accounting Plus, enter the number of the job here, or click the search icon to display a search list of jobs to choose from

Wages and employer expenses are typical payroll categories that often are assigned to jobs.

Already Printed

Mark this option if you're recording a transaction, such as a paper paycheque, that has already been written.

Save Recurring button

Click this button to open the Save Recurring Template window to create a recurring paycheque template. A recurring template will be saved in a separate "holding area" where you can retrieve the transaction as many times as you want in the future. You can change the information on a recurring paycheque before you record the template as an actual transaction. Until you record them, recurring paycheque templates have no effect on your financial records.

Use Recurring button

Click this button to use a recurring paycheque template.

Print button

Click this button to print this paycheque.

Journal button

Click this button to open the Disbursements view of the Transaction Journal window

Record button

Click this button to record the transaction.

Cancel button

Click this button to clear any entries you've made and close the window.