Fields in this window
Prepare Bank Deposit window

Window Overview | To use this window | Fields in this window | To find this window


Deposit to Account

Select the bank account where you want the receipts to be deposited.

The accounts in this list were assigned bank privileges in the Edit Accounts window.

Balance

This field displays the current balance of the bank account you selected in the left corner of the window. Click the zoom arrow to display the Find Transactions window and view more detailed information about the bank account.

Select Receipts by

You have a choice of displaying and depositing receipts by all methods -- receipts made using any type of payment method -- or of displaying and depositing receipts by only one payment method. Select the payment method or All Methods in this field.

ID No.

When you begin to create a transaction in this window, this field automatically displays the next CR (Cash Receipts) number available.

If you highlight the field, Auto No. appears. This text indicates that the transaction will be automatically given an actual transaction number when it's recorded into the company file. This ensures that two or more users won't create transactions with the same transaction number at the same time.

You can choose to delete Auto No. and enter a new number for the transaction. If you enter a number here, consider leaving the CR prefix assigned to the number, so it's easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID No. field, the next time you record a Receive Money transaction, the ID No. will automatically revert to the next available CR number; it won't increase the number you entered by one.

Memo

Enter a description of the transaction. This description will appear on various Accounting Plus reports, as well as the Cash Receipts journal.

Date

Enter the date of the transaction. Undeposited funds on or before the date entered will be displayed.

Dates that occur before your conversion date or in a prior financial year can't be used.

ID No. column

Displays the ID number of each cash receipt transaction. Click the zoom arrow to display information about a particular transaction.

Date column

Displays the date of each transaction.

Name column

Displays the name of the card that is assigned to each transaction.

Payment Method column

Displays the payment method used for each transaction.

Amount column

Displays the amount of each receipt.

Deposit column

Click this column to indicate that a particular transaction should be included on the bank deposit; an X will appear. Click the X to unmark the column if you decide that you don't want to include the transaction on the bank deposit.

Deposit Amount

This field displays the total amount of the deposit. The amount changes as transactions are marked and unmarked.

Journal button

Click this button to open the Transaction Journal window; the Receipts view will be displayed.

Record button

Click this button to record your entries in this window.

Cancel button

Click this button to remove all the entries you've made and close the window.