Converting PDF Documents From Within Microsoft Word
When you
install ABBYY PDF Transformer 2.0,
the setup program integrates it with Windows Explorer and with Microsoft Office.
As a result, ABBYY PDF Transformer buttons appear in Microsoft Word.
To convert a PDF file from within
Microsoft Word:
- Run Microsoft Word.
- Click the
Transform PDF
button on the toolbar. In the dialog box that opens, select the file you
wish to convert and click
Open PDF File.
Note:
If the PDF
file is password-protected,
the program will ask you for the password. If you type an invalid
password three times, the password dialog box will be closed and
the PDF file will not be opened.
- In the drop-down list, select
one of the following:
- Transform into Microsoft Word Document
- The conversion results will be opened in a new Word document,
- Transform into Current Microsoft Word Document
- The conversion results will be added into the current Word
document after the mouse cursor.
- Check the PDF conversion options:
- File name (when
converting into a new Word document)
By default, the document will be saved in the source folder
and will have the name of the source document. To select a
different folder or change the name of the file, click
Change… |
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- Page range
The options under Pages to transform allow
you to convert an entire PDF file or only selected pages:
- All -
Converts the entire PDF document,
- Selected - Converts selected pages. You may provide page numbers
separated by commas and/or page ranges, e.g. 1,2,
4-12.
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- Layout retention
Choose whether you wish
to keep the original formatting and/or pictures:
- Original layout
This mode creates an output document which looks exactly
like the original.
- Text flow
This mode retains the text of the original, but some
of its formatting will be lost. The output document
will retain paragraphs and fonts, but will not retain
columns, exact locations of objects, or spacing.
- Keep pictures
This mode retains the pictures of the original
document. If the source PDF file contains a large
number of pictures, the size of the output file may be
very large. Clear the Keep pictures option to
reduce file size.
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- Document languages
The list must
contain only the languages actually used in the PDF document.
When you first run ABBYY PDF Transformer, this list contains
two languages - English and the interface language. To
change the document languages, click Change…
Note:
We do not
recommend using more than three languages at a time. Using
more than three languages may result in more errors in the
text of the output file. |
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- Click
Transform to
start conversion.
Note:
- Clicking the
Transform button will open the conversion dialog box displaying a progress bar,
tips, and warning messages issued during conversion. To open a page
for which a warning message has been issued, simply click the
page number.
- If the look of the output
document differs very much from the original, try altering the
conversion options and/or selecting text, table, and picture areas
manually. For more information, see Improving
Conversion Results.
Improving
Conversion Results
PDF Conversion Dialog Box