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What’s New in NoteBook 2.0
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 | This page describes the changes between NoteBook 1.2 and NoteBook 2.0. Click here for a list of recent changes to NoteBook 2.0.
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 | Create Links Between Cells and Pages
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• | You can create a link between one cell or page and another cell or page, to show relationships between them. For example:
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◆ | If your Notebook contains a list of product descriptions on one page and a price list on another, create a link between each product description cell and its corresponding price cell. Clicking a link next to a description turns to the price cell’s page and selects the cell.
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• | Please visit these help topics for more information:
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 | Auto-Sort Pages and Cells
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• | You can configure a page to re-sort its cells (or a cell to re-sort its children) whenever there’s a change. For example:
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◆ | If you have a page of cells that you always want sorted alphabetically, you can assign the “Alphabetize” favorite sort to that page. As you change the page’s cells and add new ones, NoteBook re-sorts them so that they’re always in alphabetical order.
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◆ | If you have a cell with children that are action items, and you always want the highest-priority incomplete action items to appear at the top of the list, assign the “Prioritize” sort to the parent cell. As you check a child cell’s checkbox or change its priority, NoteBook re-sorts the children so that the highest-priority action items always appear at the top.
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• | Please visit these help topics for more information:
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 | Add Address Book Contacts to a Notebook
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• | You can add Address Book contacts to pages or cells and gain quick access to your contact information from within NoteBook. For example:
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◆ | If you’re using NoteBook to manage a project and you’re working with people who have entries in your Address Book, add their contacts to cells within the project. If you ever need to call, e-mail or even chat with them, you can instantly access their contact information without leaving NoteBook.
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• | Please visit this help topic for more information:
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 | Publish NoteBook Action Items to iCal and iPod
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• | You can publish action items so that they appear in iCal calendars. A NoteBook “action item” is a cell with both a status checkbox and a due date. NoteBook won’t publish cells without both attributes.
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• | Please visit this help topic for more information:
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 | Sync a Page with your iPod
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• | You can now sync one or more NoteBook pages with your iPod. Please visit this help topic for more information:
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• | You can add a Clipping Service to a cell, making each clipping a child of the cell. For example:
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◆ | If you’re doing research using the web, in NoteBook 1.2 you might have created a page called “Research,” added a Clipping Service to the page, and clipped relevant articles, important URLs and interesting ideas to that page. The page would capture each clipping, but not store them in any particular order.
With NoteBook 2.0 you can add the cells “Articles,” “URLs,” and “Ideas” to the Research page, and add a Clipping Service to each cell. When you run across an article or idea you can clip it directly to the appropriate cell, keeping your page even more organized.
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• | Please visit this help topic for more information:
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 | NoteBook Clipping Services Preserve more Source Information
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• | Click and hold a Clipping Sticker to see a menu of additional information about the clipping’s source:
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◆ | The source application’s name
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◆ | For (Apple) Mail clippings, the sender, date, and subject. The menu also contains commands for replying to the sender and cleaning up the text (removing hard returns, etc.)
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◆ | For Safari and Internet Explorer clippings, the menu contains commands for cleaning up the text
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• | In certain cases, NoteBook adds an additional Sticker:
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◆ | For Safari or Internet Explorer clippings, NoteBook adds a Snap-Back Sticker that returns you to the source web page. Note that Internet Explorer does not support the OS X Services menu — you have to clip using the contextual menus.
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◆ | For “Cocoa”-based application clippings, NoteBook adds a Snap-Back Sticker that returns you to the source document.
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◆ | For Mail clippings, NoteBook adds a Contact Sticker for the sender (if the sender appears in your Address Book).
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• | NoteBook adds a “Clipped from [Application name]” Keyword to all cells that contain clippings. Previously, NoteBook added such a Keyword only when clipping through the contextual menus.
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 | Additional Clipping Service Changes
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• | NoteBook’s Dock icon’s menu now contains a “Paste to” submenu. The Paste to submenu lists your Clipping Services, and selecting one pastes the Clipboard to that page. This feature works around the problem of applications like Entourage which 1) don’t support the Services menu properly and 2) don’t host contextual menu plug-ins properly.
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• | The old “Always Clip as Plain Text” option in Import Preferences has changed to three options in Clipping Preferences: preserve fonts and font traits (bold, italic, etc.) from the source; preserve font traits but use the default font; and convert to the default font.
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• | Removed the “always keep this Notebook hidden” after clipping option — Notebooks now always remain hidden until you open them.
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• | NoteBook installs a second plug-in on start-up which helps it with clipping operations.
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 | Create a “Writing” Page for Word-Processor Style Writing
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• | If you ever want to type without the structure or adornments of an outline, add a Writing page to your Notebook. A Writing page contains a word processor instead of an outline. Choose Page → New Writing Page to add one.
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• | Although a Writing page doesn’t contain an outline, its text has attributes like creation and change date. In fact you can assign other attributes (Stickers, Keywords, etc.) to the text. These attributes apply to the text in the same sense as attributes applying to a single large cell.
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• | You can still clip to a writer’s page — NoteBook appends the clippings to the end of the text.
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• | You can’t turn an Outline page into a Writing page, or turn a Writing page into an Outline page. This property is fixed at the time you create the page.
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• | Writing pages have a small “w” in their lower-right corner.
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 | Access Common Commands using the New NoteBook Toolbar
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• | You can quickly access common NoteBook commands using buttons in the new Notebook toolbar. In addition, the toolbar’s left side displays the current page’s “path” in the Notebook. Please visit these help topics for more information:
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 | Navigate using the New “Contents” Card
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• | You can quickly jump to a page by clicking it in the Contents Card. Please visit this help topic for more information:
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 | Voice Annotation Enhancements, Including Download to Your iPod
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• | NoteBook’s enhanced voice annotation feature lets you annotate your notes as you type them. Please visit this help topic for more information:
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• | You can now record to any audio input device attached to your computer, not just through the built-in microphone (a bug in the previous version restricted you to the built-in mic).
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 | Create a “Sidebar”-Style Website using HTML Export
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• | Create a website that looks like NoteBook’s help system (i.e. with the sidebar along the left side) using the sidebar HTML export option. Please visit this help topic for more information:
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• | The new Due Dates Index page displays all cells with a due date.
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• | The new To Do Items Index page displays all cells with status checkboxes. Please visit this help topic for more information on the To Do Items Index page:
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 | Index Section Improvements
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• | You can use the Sort pane of the Action Inspector to sort any Index page. NoteBook sorts the content cells (the cells with link bullets) only. It doesn’t sort the titles.
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• | You can auto-sort any Index page by assigning a favorite sort to its Sort Sticker.
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• | Use a Text Index Page’s “Page Options” Sticker to configure the page to display only the first match within a cell, reducing each cell to a single line of text.
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• | Index pages (except for the Super Find page) now always present their results in order of appearance in the Notebook (unless you turn on auto-sorting). The Super Find page optionally presents its results this way, as this extra bit of sorting can slow down initial Super Find searches, especially with large results.
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• | You can rename the Index Section’s Divider page.
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• | You can remove the Index Section, and add it back again using Page → Remove/Add Index Section.
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• | You can delete any page from the Index Section (except Super Find).
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• | The Action Item Status popup in the Super Find panel now has an “either” option, allowing you to search for cells that have status checkboxes (checked or unchecked).
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• | When you set attribute columns to be visible within the Super Find page, NoteBook no longer hides them when you perform a Super Find and the attribute is not part of the search. So, for example, if you set the Super Find page to show Keywords and then perform a search that doesn’t involve Keywords, NoteBook will not hide the Keywords column. NoteBook still ensures that the relevant columns for the search are visible.
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• | The titles in the Internet Addresses Index page now display (in parentheses) the number of matches, just like the other Index pages.
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• | You can now select attachment cells in the Discarded Attachments Index page and delete them (by pressing the Delete key). Previously you could only delete all of them or none of them.
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• | Fixed the Text Index so that only strings beginning with “letters” are indexed and are listed. Previously the Text Index had a problem of indexing strings beginning with non-letter characters, such as “~”.
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• | Fixed a bug where numbers preceded by a dollar sign were not getting indexed.
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• | Fixed a bug where after clicking a link bullet on a text index page, NoteBook would turn to the cell’s page and select the cell, but sometimes not highlight the matching text.
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 | Import from a TWAIN Scanner
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• | Import a scan directly from a TWAIN scanner using the Capture pane in the Action Inspector. Please visit this help topic for more information:
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 | Page and Notebook Settings
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• | You can set the colors a page uses to draw its paper lines and margin line.
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• | Changed the default look of Divider pages to look more like paper notebook dividers.
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• | Binding style is no longer tied to page type. For example, in NoteBook 1.2 legal paper changed the Notebook’s binding to pad, and ruled changed it to ring. The Notebook Inspector lets you set a Notebook’s binding style.
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• | There’s a “perfect” binding option, which looks like spiral binding without the rings.
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• | When you have a non-lined paper style (e.g. Plain or Divider style), the Line Spacing popup in the Page Background inspector now lets you choose “natural” spacing, which means NoteBook packs the cell text together (vertically) as closely as it can. Previously, the non-lined paper styles still aligned their text to invisible lines, which led to strange-looking spacing. Now you can decide if you want fixed spacing or not. By default, non-lined paper styles all start off with natural spacing.
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• | You can configure a Notebook to create new Divider pages with or without tabs. The Notebook Inspector has a button that lets you set this option, and there’s a global option in the Preferences panel that affects new Notebooks (but their Contents and Index Divider pages will still have tabs).
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• | There is now a Page → Delete command.
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• | The Inspector’s Defaults button has several new options:
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◆ | You can tell the Inspector to show which of a page’s settings are custom (i.e. have been changed from their default values). For example, if the default paper style is ruled and you choose legal, a small arrow will appear next to that setting, letting you know that it differs from the default. Press the Option key to temporarily see the default settings.
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◆ | You can clear all of a page’s custom settings within a particular Page Inspector pane. If you’re using the Page Background Inspector, say, you can clear all of the current page’s custom settings in that pane.
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◆ | Each page type has its own “template” page, which NoteBook uses to create new pages. The Show Template Pages option shows a sheet that lets you inspect and modify these template pages. Choose a template page from the sheet and use the panes in the Page Inspector to change the template page’s properties.
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• | You can easily apply a font or paper style across an entire Notebook, using the Notebook Inspector. When applying a font, NoteBook won’t apply that exact font everywhere, but will apply derived versions as needed. For example, the font used to display page names will be about 4 points larger than the chosen font.
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• | The Page Format Inspector lets you configure a page to add checkboxes to its cells by default
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• | You can set the cover page label’s image and color.
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• | You can set the line spacing on plain paper pages.
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• | Added a paper style consisting of just a red margin line. Also added Quadrille and Engineering paper.
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• | You can type a line spacing value directly into the text field in the Page Background inspector.
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• | When computing the font that sets the page’s line spacing, NoteBook now always takes the cell’s first font rather than its tallest.
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• | Fixed a bug where Notebooks would sometimes open as tall as the current screen.
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• | Fixed a bug where a pad-style Notebook with its ruler visible would open with the stoplights positioned too high on the title bar.
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• | If a Media Frame contains an image, clicking the Media Frame selects it, adding “knobs” at the corners which you can drag to scale the image. Press the Option key before dragging to rotate the Media Frame. NoteBook also shows a small floating palette with controls for rotating the image +/- 90º, changing the Media Frame’s alignment, enabling/disabling anti-aliasing, showing the Media Frame inspector, and in the case of PDFs, a text field and arrows for setting the current page number. Click the Media Frame again to deselect it and hide the floating palette.
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• | You can set the thickness and color of a Media Frame’s line border.
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• | You can link a Media Frame to a web address or a cell or page. Enter link mode (press Control-Option) and click the Media Frame to make it a link source. Or click the Media Frame to select it and choose an option from the Edit → Link Media Frame menu.
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• | You can configure a Media Frame’s HTML export options using the command in its contextual menu. Please visit this help topic for more information:
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• | If a Media Frame has a link associated with it, clicking the Media Frame opens the link. Option-click the Media Frame to select it.
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• | There’s now one kind of scaling in Media Frames - previously there were two kinds: the scaling slider and a “pre-scale” checkbox. The scaling slider now does both.
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 | More-Flexible Cell Numbering
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• | You can create a custom numbering style with a different numbering “type” for each level. For example:
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◆ | If you need to number your cells with Roman numerals at the top level, bullets at the second level, and numbers at the third, you can choose those settings in the Page:Numbering Inspector.
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• | You can tell NoteBook not to number empty cells.
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• | The Page Numbering Inspector lets you assign shadow and outline text effects to numbering fonts. Note that in the case of extensive shadowing, the shadow may be clipped.
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• | For 2.0, the Numbering pane has moved from the Cell Inspector to the Page Inspector.
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 | Outline Processor Changes
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• | Under Panther, text now consistently flows along the paper lines, even in cells that have multiple fonts.
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• | You can now drag multiple selected cells at once - select the cells, then click and drag one of them.
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• | If while dragging cells you pause over a collapsed cell that can expand, that cell will expand, allowing you to drag the cells to become children.
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• | If a cell can’t expand (i.e. it has no children), NoteBook now uses the “link bullet” icon as its cell control. On the Contents page, however, Divider pages always have a triangle (so that you can see at a glance that they are Dividers and not regular pages).
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• | The Join command now operates on multiple cells.
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• | If you have an insertion point within a cell, pressing the up/down arrow key moves the insertion point to the previous/next cell when you reach the top/bottom of the current cell.
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• | Pressing the Escape key while editing a cell now ends editing.
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• | Option-clicking a cell control expands all of the cell’s descendants. Shift-Option click toggles show/hide full cell text.
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• | Option Left/Right arrow now collapses/expands the first selected cell. Combined with the up and down arrow keys, these commands allow you to quickly move within an outline.
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• | When you option-click and drag cells, you create a copy of those cells which can be dragged to a tab in the current Notebook or another Notebook.
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• | Reworked the Page Fonts pane. The “Styles” function is now called “Auto-Format,” and there’s a new “Preserve font traits during formatting” option. When activated, auto-formatting will cause cells in the outline to contain the correct font for their level, but will preserve traits like bold and italic. When inspecting a Divider page, the font used to display non-divider pages in the outline has its own font box. Previously, you set this font in the outline.
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• | When you paste text into a cell on a page that auto-formats text, the pasted text now gets auto-formatted (previously the text would retain its original font until you stopped editing the cell).
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• | Worked around a problem where if you weren’t editing a cell and typed Option-e and e, say, the result would be ´e instead of é.
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• | You can now hoist an unlimited number of times.
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• | When you divide a cell using Cell → Divide, the new cell now has the original’s priority, due date, and action item status.
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• | With you join cells using Cell → Join, the combined cell now gets the highest priority of the original two, and the lowest action item status of the two. When both cells are done or undone, the combined cell takes the earliest due date of the two. When one of them is undone, it takes the undone’s due date.
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• | Clicking just to the left of the left margin now always selects the cell next to it. Previously the cell would get selected if you clicked in an attribute column (and the cell had an attribute in that column) but not if there were no attribute columns visible.
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• | Shift-Cmd-down arrow now selects to the end of the page (and up arrow to the beginning).
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• | It’s no longer possible to be in Paragraph and List modes at the same time (it didn’t make sense).
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• | The Paragraph and List mode indicators are now always visible when you’re in those modes. Previously the Paragraph Mode indicator would not be visible if Paragraph Mode was the default and the page was in Paragraph Mode (same for list mode).
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• | In Paragraph Mode, Shift-Cmd Return is now the keyboard equivalent for Cell → New Cell. Ordinarily, the keyboard equivalent is just Return but in Paragraph mode Return adds a new line (of course).
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• | Fixed a problem with Expand All where undoing the command didn’t restore the page to its original state but instead collapsed all cells.
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• | Fixed a problem where if a cell begins with a newline and is put in single-line mode, it could appear empty.
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• | If you sort first by action item status and then by priority, NoteBook treats incomplete and partially complete items as if they were the same while sorting by action item. With this change, incomplete and partially complete high-priority items will be grouped together. Previously, medium- and low-priority items would appear ahead of high-priority partially-complete items.
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• | The “Prioritize” sort routine sorts by highlighter, and then by text as its fourth and fifth sorting steps. The alphabetize step keeps the list “stable” — previously, if one cell’s priority changed, say, all other cells being sorted could change positions even though they didn’t change.
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• | The Sort Inspector has been reworked.
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• | NoteBook now correctly sorts strings based on the locale. So in Sweden, for example, Å follows Z instead of A. This fix required a workaround of an OS X bug and also applies to text in Index pages.
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• | Added a number of simple built-in sorts (e.g. “By Creation Date”). You can also no longer delete the built-in sorts.
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• | Added an option in the Sorting pane to sort the selected cells (as opposed to sorting the children of the selected cells).
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• | When sorting by due date, NoteBook now ignores cells that don’t have due dates (i.e. they are always ordered below cells with due dates).
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• | Moved the page HTML inspector panes and the Notebook HTML export options to the new “Export” pane in the Actions Inspector.
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• | You can tell NoteBook to link the text in Divider page cells to the pages they represent.
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• | Fixed a bug where a Media Frame with no rotation or drop shadow would still be rendered as if it had transparency (i.e. as a GIF) on a page with a background image.
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• | Fixed bugs where Exporting Changes to HTML didn’t export newly-added pages, re-export Divider pages when the Notebook’s structure changed, or re-export pages when page attributes (e.g. page background) changed.
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• | Fixed a bug where export would fail if the cover page had change dates visible.
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• | If a cell control is not visible its HTML version is no longer expandable/collapsible.
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• | HTML export no longer converts dashes in filenames to underscores.
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• | The Cover’s webpage’s title is now the name of the Notebook instead of “Cover.”
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• | When exporting to .Mac, the HTML export sheet now displays the URL you use to access the site
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• | Fixed a bug where Media Frames containing the same file would use the same image file, even if the Media Frames had different display attributes (e.g. one had photo corners, the other did not).
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• | Fixed a bug where attachments with long filenames were truncated (because web servers won’t serve up files longer than 32 characters, including the file extension) such that the HTML links could end up pointing at the same attachment in the HTML attachments folder.
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• | Reduced NoteBook’s memory usage during HTML export.
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• | NoteBook now does a better job of HTML exporting consecutive lines of centered or right-aligned text.
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• | Reworked the NoteBook print options pane in the Print sheet to present the following options:
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◆ | Print just the selected cells
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◆ | Expand cells to show their full text before printing
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◆ | Print without Keywords, highlighting or links in the text
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• | Added an option to the NoteBook print pane to print the cover page.
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• | When printing, date columns no longer display “today” or “yesterday.”
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• | You can now add a page break to a cell, by selecting the cell and choosing Edit → Insert → Page Break. The cells that follow will get pushed to a new sheet of paper when you print the page. Choose Edit → Remove → Page Break to remove it.
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• | When you move the cursor over the priority column, it changes to an exclamation point. When you click and hold in the Priority column, you get a popup menu of priority choices. Just clicking in the Priority column no longer changes the corresponding cell’s priority.
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• | Stickers now appear in a column between dates/keywords and priorities.
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• | Added an “In progress” Keyword to the default set.
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 | Changes to How NoteBook Works with Attachments
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• | Added an option to Import Preferences that lets you tell NoteBook to create text links for the documents you drag in, rather than icons. The dragged in documents appear as filenames, and the filenames are linked to the documents. Note that you still must decide between copying or linking the attachments into the Notebook.
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• | If you drag a file into a cell you’re editing, the cell now respects your default drag-and-drop operation (e.g. link).
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• | When you add a document, NoteBook assigns an “Attachment” Keyword rather than “Document.”
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• | When you drag an attachment into a cell and create a link to the attachment, that link is now an Alias (previously it was a UNIX symbolic link that would break if you moved the original document to a new location in the file system).
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• | Fixed a bug where if you selected text with attachments in an application like Safari (the images in the web pages are attachments) and pasted that into a cell after clicking within the cell, the attachments would appear as blank documents the next time you opened the Notebook.
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• | You can now export multiple pages at once to plain text, RTF and OPML.
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• | You can export pages as a Word document. NoteBook uses the built-in OS X Word document generator, which works but is not perfect.
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• | You can now create a Page Bundle from File → Export.
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 | Miscellaneous Other Changes
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• | Pages now have attributes (dates, background highlighting, priority, Keywords and Stickers). Because NoteBook 1.2 didn’t retain a page’s creation or change dates, NoteBook 2.0 computes them the first time you turn to a page (and they are based on the dates associated with cells in the page).
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◆ | These attributes appear next to a page’s cell in the Divider pages, and NoteBook indexes them.
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◆ | NoteBook won’t index any text highlighting applied to a page’s name within a Divider page, and the text highlighting won’t appear appear in other cells on other Divider pages that list the page. NoteBook does index cell (background) highlighting.
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◆ | When you click a link bullet in an Index page for a page name cell, NoteBook takes you to the first Divider page that precedes the page, and highlights the page’s cell in that page.
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◆ | NoteBook also indexes these attributes.
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• | Reworked the open-on-startup and recent items lists of Notebooks to use Aliases, so that the NoteBook can find the Notebooks wherever you move them in the file system.
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• | When you drag a URL in from Safari, you now get a link with the original title rather than the raw URL string.
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• | When you save a Notebook, the Finder’s Get Info panel now displays the correct modification time for the Notebook.
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• | The menu commands that change font size, super/subscripting, and font attributes now respect the page’s auto-formatting setting (i.e. they are typically disabled). NoteBook now preserves super/subscripting and allows you to add it when auto-formatting is enabled.
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• | For commands that have a “+” in the keyboard shortcuts you can now just type “=”. For example, Format → Superscript has Control-+ as its keyboard shortcut, which translates to Control-Shift-=. You can still type this combination, but you can also type just Control-=.
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• | Worked around a problem with styles where if you set the font to be QuickScribe, say, followed by Papyrus, say, certain cells would not be adjusted because during the QuickScribe conversion the characters that could not be represented in the QS font were converted to Lucida Grande (the fallback font). So for the conversion to Papyrus these cells appeared to have multiple fonts even though this was not the intent. So now when determining whether or not a cell contains multiple fonts, NoteBook ignores Lucida Grande.
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• | Whenever you set a Notebook’s password, either explicitly or to encrypt page data, NoteBook now always asks for that password whenever you open the Notebook. Previously when you set a Notebook’s password you had to also tell it to ask for it when you opened it. Any existing Notebooks that have passwords but don’t request them on open will continue not to ask for them.
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• | Worked around a long-standing problem where if you had an Excel document in a Notebook, double-clicked it to open it, edited it within Excel and then saved your changes, Excel would hang for at least 30 seconds and then report that the file could not be saved.
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• | You can no longer set the Sticker size - Stickers are now always drawn at what was the medium size.
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• | Fixed a bug where it wasn’t possible to insert a time or date stamp into the page name.
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• | Hoisting and unhoisting now keep the hoisted/unhoisted cell in view after the operation.
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• | When you modify an image document that lives within a Notebook, the page’s thumbnail representation updates itself to show the current contents of the document whenever you return to NoteBook.
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• | You can now spell check an entire Notebook instead of just the current page, via controls in the spelling panel.
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• | NoteBook 2.0 uses a new licensing system. This new system is faster, simpler, and does not require a license daemon.
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• | You can now copy cells and then paste as plain text or paste as an outline.
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• | When you paste or clip text into a Notebook, NoteBook now removes any “RTF”-style text highlighting, as found on some web pages (it appeared as a black square behind the text when you pasted).
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• | Added the Edit → Filter → Rewrap Text and Remove Extra Spaces.
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• | Under Panther, it’s possible now to set the line spacing to some multiple of the default line spacing.
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• | When you control-click an image, you have the option to copy that image to the clipboard
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• | Fixed a long-standing bug where when NoteBook would erase the selection (e.g. the Notebook window ran a sheet), a single pixel tall line of selection color would remain.
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• | Fixed a bug where if you dragged a Keyword onto a cell you were editing, the Keyword would get added to the cell’s text as a string. Made the same fix for Stickers too (they would get added as images).
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• | Fixed a bug where NoteBook would sometimes complain that it couldn’t load one or more of a Notebook’s stickers even though there were no custom stickers within the Notebook.
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• | You can now copy and paste stickers.
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• | In attachment contextual menus, there’s now an option to open with an application other than the default. Additionally, pages that encrypt their data now have a Lock Sticker.
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• | Increased NoteBook’s minor revision number, so that Notebooks saved under 2.0 will produce a warning if opened under 1.2 or earlier. The warning states that some information may be lost in the process (the results might be worse).
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• | Fixed a bug where page bundles didn’t include the images attached to page tabs.
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• | Fixed a bug where if a Notebook was set to ask for a password on opening and uncovering, and the Notebook opens with its cover, you had to enter the password once to open the Notebook, and then a second time to uncover the Notebook.
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