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Account Maintenance


Account List

Select-click on !EnBank's icon on the Icon Bar to open the Account List. You may be requested to start a temporary user session, in which case you will need to specify a User ID and Password. Refer to the section on user sessions for more information.

The figure above shows the Account List in Summary Mode. The Account List can also be viewed as a simple list of transaction accounts, known as Transaction Mode.


Button Bar

 Add a New Account.

 Delete selected Accounts.

 Statement of Account.

 Standing Order Maintenance.

 Transaction Audit.

 Analysis Group Maintenance.

 Analysis Class Maintenance.

 Budget Entry Maintenance.

 Analysis View.

 Display Currency Options.

 Currency Total Summary.

 Print Account List.

 Change User Password.


Summary Mode

Accounts are shown in a tree structure depicting how they are summarized. The branches of the tree can be expanded or collapsed by clicking on the branch control:

To enable, tick Summary Accounts => Show from the view menu.

In this mode it is possible that a user may not see all the Accounts to which they have access. If an account is summarized to an Account to which they do not have access, they will not see the sub-account.

Summary Accounts only reflect the values for sub-accounts, to which, the current user has access.


Transaction Mode

A linear list of Transaction Accounts is shown. Summary Accounts are not shown. In this mode, all transaction accounts to which the current user has access, are shown.

To use this mode, ensure the view menu option Summary Accounts => Show is not ticked.


Statement Column

Shows the sum of the Account balance brought forward, BBF, plus the accumulated value of transactions that have been verified against a statement.

The values are shown in Display Currency.


Balance Column

The actual balance of the account when Current transactions and Projections are taken into account.
The values are shown in Display Currency.


Local Column

The Local column shows the actual account balance in Account Currency.


Adding an Account

Accounts are added via the Account Maintenance Dialogue.
To open the dialogue you can either:


Modifying an Account

Double-click on an Account entry with select to launch the Account Maintenance Dialogue in Update mode for that account.

Once an account has been created, you can not change:


Deleting Accounts

Select the accounts you wish to delete then either:

When an account is deleted, any references to the account from dependant data, such as Transactions, Standing Orders and Budget Entries, are removed. Dependant data is also deleted if it is found to have no other active account references.

For example, take a transaction that debits ACC1 and credits ACC2. When ACC1 is deleted the transaction survives as a credit to ACC2. However, when ACC2 is deleted there are no longer any account references from the transaction and it is physically deleted.

Re-adding an account with the same ID as a previously deleted account does not recover any history. The 're-added' account is just another new account.

Summary Accounts can not be deleted while other accounts summarize to them.


Changing User Password

Select-click on the User Password button to open the Password Maintenance Dialogue. Enter the desired password into both the Password and Verify fields. Click on Change to change the password. If the Password and Verify fields are not equal you will get a 'Password Verification Failure' and the password will not be changed.


Account Maintenance Dialogue

The dialogue is shown here with the Security fields visible.
These fields are not shown by default. Click on the Toggle Size icon to reveal/hide these fields.


Account ID Field Group


Account ID

This is the account's unique identity within !EnBank.
It is this field that is added to the Accounts Menu for subsequent selection throughout the rest of !EnBank.
Once created, the Account ID can not be changed.
The field is UPPER-CASE. Lower-case characters may be keyed in, but appear as UPPER-CASE.


Account Name

A more descriptive name for the account.


Account Type

The Account Type determines how an account is processed.
There are three types of account:

Once created, an account can not be changed from a transaction account to a summary account, or vice versa.


Summarize to Field Group


Account ID

The Account ID of the Summary Account, to which this account is to be summarized.
Select the required Summary Account ID from the pop-up menu.


Currency Field Group

From this group you specify the currency that the Account is managed in, this is known as Account Currency. You can chose to manage your account in either:

Changing Account Currency requires that all Verified transaction values be converted to the new currency. When you click Update to confirm the change you are offered a number of conversion options. See the section on Multi-Currency for more information.

This field group is only available when the multi-currency extension is enabled.


Base Currency

The account is managed in Base Currency.

A change in Base Currency will result in a change in the Account Currency for this account. When !EnBank detects that Base Currency has been changed, all Base managed accounts will be converted to the new Base Currency.


Named Currency

The account is managed in the specified currency.

Explicitly setting the Account Currency to your current Base Currency is not the same as selecting Base. An account with a named currency remains in that currency until changed on the account itself.

The Exchange Rate Type is used to select which type of exchange rate is used for the following:


Account Detail Field Group

All fields in this group, with the exception of Balance Brought Forward, are for reference purposes only. Additional, free format, information can be stored against the account via the scratch-pad.


Balance Brought Forward

The balance of the account, in account currency, prior to the first transaction currently held within !EnBank. For new accounts this would be the opening balance.

This value is adjusted by !EnBank when Verified transactions are deleted. This ensures that the current balance remains unchanged. Deleting Current, non-verified, transactions has no effect on this value and the current balance of the account adjusts accordingly.


Security Field Group

By default these fields are not shown. Click on the Toggle Size icon to reveal, or hide, the fields. The default behaviour is to add an account belonging to the current user with the maximum access protection available for that user.


Account Owner

The User ID of the owner of the account.
The account owner can always access an account, irrespective of access and privilege levels.


Access Level

The minimum privilege level a user account must carry in order to access this account.
Granting Access means that suitably privileged users can view, debit and credit the account.


Credit Level

The minimum privilege level a user account must carry in order to credit the account.
The account will not be visible in the Account List, nor can the user debit the account.


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