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Standing Order Maintenance


Standing Orders are used to account for regularly occurring transactions, such as direct debits and standing orders, without the need to manually create a Transaction each time.

Standing Orders may also be 'projected' to account for upcoming payments.


Standing Order List

To open the Standing Order View: Select-click on the Standing Order Maintenance button on the Account List Button Bar.


Button Bar

 Add a Standing Order.

 Delete selected Standing Orders.

 Print Standing Orders.


Adding a Standing Order

Standing Orders are added via the Standing Order Maintenance Dialogue.
To open the dialogue you can either:


Modifying a Standing Order

Double-click on an entry to launch the Standing Order Maintenance Dialogue in update mode for that entry.

Changing a Standing Order does not affect previously generated Transactions: only subsequent Transactions and Projections are affected.


Deleting Standing Orders

Select the entries you wish to delete then either:

Deleting a Standing Order does not remove any transactions that resulted form the order. Any Projections currently resulting from the order will cease.


Standing Order Maintenance Dialogue


Posting Information Field Group

Details of the value and payment schedule are specified here.


Standing Order Type

There are three types of standing order:

The type determines how the value is derived at when posting a Transaction. It should not be confused with Transaction Type which is always SOrder for transactions generated from a Standing Order.


Fixed

Each resulting Transaction has a fixed value: the Value field of the Standing Order.
Projections use the same 'fixed' value.


Linked

The value of the Transaction is linked to the verified, Statement, balance of the specified Account.
When due, the resulting Transaction has a value equal to the linked account's statement value.

Projections, by default, track the current statement balance for the linked account. Alternatively, you can project a specified Projection Value by specifying a non zero value in the Value field.


Prompt

When due, the value for the transaction is prompted for.
From the resulting dialogue you can take one of the following actions:

To project a prompted order, you must specify a Projection Value in the Value field.


Value

Specifies the value of a fixed order.

For Linked and Prompted orders it can be used to specify a Projection Value. That is, the value used when generating Projections.

The value is stated in local currency.


Account

For Linked orders only, the ID of the Account to which this order is linked.
Select the required Account ID from the pop-up menu.


Post

The frequency at which transactions are generated.

A frequency can be specified as either:

Date frequencies, Daily through Yearly, occur on a given date irrespective of what day that may be.

Specific occurrences, First Monday through Last Sunday and Last Day, occur on a given day irrespective of what date that may be. When a Specific Occurrence is selected, the default date is changed to the next occurrence of the selected frequency.


Next

The date the next transaction is due.

The specified date may be in the past, in which case, any overdue transactions will be generated when the order addition, or amendment, is confirmed.


Until

The Standing Order will repeat until the Next Date exceeds the date specified here.
To repeat indefinitely, leave this field blank.


Transaction Detail Field Group

The information specified here is used to complete the transaction details. Refer to the section on Transaction Maintenance Dialogue for more information.

Note: The scratch-pad is for storing free format information about the Standing Order. Information stored here is not copied to the Transaction.


From

The Account ID of the account, if any, to debit.
The current user must own, or have been granted Access to, an account to select it here.


To

The Account ID of the account, if any to credit.
The current user must have at least Credit Access to an account to select it here.

At least one Account must be specified in order to generate a transaction.


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