Calypso Concepts
MENUS	The menu headings provide access to all of Calypso’s features.
SHORTCUTs	Many of Calypso’s features can be accessed by using short cuts. Right-click on an item for a quick menu of related features. Experiment by right-clicking on folder names, messages and other items. Customize the Toolbar for quick, easy access to the features you use most. Calypso and Windows keyboard shortcuts access features from the keyboard.
MAILBOX	Calypso organizes information into a "Mailbox". You can have multiple Mailboxes.
ACCOUNTS	Accounts contain information about an e-mail address. You can have multiple Accounts within a Mailbox.
MESSAGES	Mail messages can be Sent, Received, Deleted and stored in folders.
SYSTEM FOLDERS	System folders contain information Calypso always needs. They cannot be created, or deleted. The system folders are: Mailbox folder Accounts folder Address Book folder Auto-response folder Filter folder Pending folder Receive Mail folder Search Results folder Sent Mail folder Signature folder Wastebasket folder
CUSTOM FOLDERS	You can create additional folders for saving messages.
Other Features	Help System, Attachments, Fonts, Calypso Wireless

Tips for Using Calypso

MAILBOX	Stores all information related to how you send, receive and manage your e-mail.
Create	To start a new mailbox	From the MAILBOX menu select NEW.
Open	To start using a mailbox	From the MAILBOX menu select OPEN.
Right-click options	Right-click on the mailbox icon to access additional features.

ACCOUNTS	Stores all information related to the e-mail addresses within a Mailbox.
Add	To add another account to the mailbox.	Right-click the ACCOUNTS folder. Select ADD ACCOUNT.
Modify	To change an Account	Open the ACCOUNTS folder. Double-click the account name
Delete	To delete an Account	Open the ACCOUNTS folder. Right-click the account name. Select DELETE.
Right-click options	Right-click on the ACCOUNTS folder, or an Account name to access additional features.

ADDRESS BOOK	Organizes e-mail addresses and information.
Add new address	Adds another address to the Address Book	Right-click on the ADDRESS BOOK folder. Select ADD ADDRESS
Modify address	Change information in the Address Book.	Open the ADDRESS BOOK folder. Double-click on the entry to be changed.
Favorites	Frequently used addresses can be flagged as "favorites". When Composing a message, right-click on the TO: field to see the favorites list.	Open the ADDRESS BOOK folder. Right-click on the entry. Select FAVORITES
Bulk Mail	A file containing many e-mail addresses. The file name can be specified in the TO: field of a message.	Expand the ADDRESS BOOK folder (click on +) Right-click on BULK MAIL folder for options, or Open BULK MAIL folder and right-click on selected entries for options.
Mail Template	Frequently used setups of FROM:, TO: and SUBJECT: fields can be saved as "Templates".	Expand the ADDRESS BOOK folder (click on +) Right-click on MAIL TEMPLATE folder for options, or Open MAIL TEMPLATE folder and right-click on selected entries for options.
Groups	A logical grouping of addresses that can be specified in the TO: field of a message	Expand the ADDRESS BOOK folder (click on +) Right-click on ADDRESS BOOK folder for options, or Open a Group folder and right-click on the group name, or on a selected entry for additional options.

AUTO RESPONSE	Automatically send a response to an incoming message.
Create	To create an Auto-response.	Right-click on the AUTO-RESPONSE folder. Select COMPOSE.
Modify	To change an Auto-response.	Open the AUTO-RESPONSE folder. Double-click on the auto-response name.
Using Auto-response	To activate an Auto-response.	Open the ACCOUNTS folder. Double-click on the account name. Select the AUTO-RESPONSE tab. Choose an auto-response message. Check Send selected auto-response.
Right-click options:	Right-click on the AUTO-RESPONSE folder, or an Auto-response name to access additional features.

FILTERS	Filters route incoming mail to other people, or to specific folders.
Create	To create a new filter.	Right-click the FILTER folder. Select NEW DEFINITION.
Modify	To change a filter	Open the FILTER folder. Double-click on a selected filter name.
Using Filters	To activate a filter.	Open the ACCOUNTS folder. Double-click the account name. Select the Filter tab. Select the correct filter name. Check APPLY FILTER DEFINITION.
Right-click options	Right-click on the FILTER folder, or a Filter name to access additional features.

Sending a Message	Messages can be sent by: Composing a new message, Sending a Reply, Forwarding, or Redirecting a message.
Composing a Message	On the Tool Bar click the Pencil icon.	To send, click the Send icon on the tool bar.
Reply, Forward and Redirect	Reply sends a response back to the originator. Forward sends a copy of the message to someone else. Redirect reroutes the message to another person.	Open the folder which contains the message. Click the message. From the tool bar, select Reply, Forward, or Redirect. When ready, click Send on the tool bar.
Sent Mail folder	Messages that have been sent are placed in the SENT MAIL folder.	.

RECEIVING MAIL	Messages are received when a "Check Mail" operation is performed.	Check mail is done either manually, or automatically.
Receive Mail Folder	Normally, incoming mail is placed in this system folder.
Mail Received through Filters	When specified by a filter, incoming mail is handled according to the filter definition.	See FILTERS
Reading Received Mail	Mail can be read in the preview window, or when opened.
Preview mode	Text of the message appears in the preview panel.	Open the folder containing a message then left-click the message.
Open mode	Text of the message appears in a message window.	Open the folder containing a message then double-click the message.

SIGNATURES	Signatures are short statements appended to the end of every message sent from the selected account.
Create	To create a Signature.	Right-click on the SIGNATURES folder. Select COMPOSE
Modify	To change a Signature.	Open the SIGNATURES folder. Double-click on the signature name.
Using Signatures	To cause a Signature to be sent with your messages.	Open the ACCOUNTS folder. Double-click on an account. Select the SIGNATURE tab. Select the desired signature. Check the "Attach signature to outgoing mail" box.
Right Click Options	Right-click on the SIGNATURE folder or a Signature name to access additional features.

Searching for Messages	Search locates messages and presents them in the Search Results folder.
Performing a search	Uses the search criteria to locate matching messages.	Right-click on the Mailbox or a folder name.
Search Results	Displays the matching messages in a folder view.	Message actions such as Reply, Forward, and Delete may be done on messages in the Search Results folder.

WASTEBASKET	When messages are deleted they can be stored in the wastebasket. Messages can also be sent to the wastebasket by filters.
Viewing messages in the wastebasket	To see a message in the wastebasket	Open the WASTEBASKET folder. Select the message.
Sending messages from the Wastebasket	To send a message which is in the wastebasket	Open the WASTEBASKET Double-click on the message. Modify the message as desired. Click SEND on the tool bar.
Empty the Wastebasket	To empty the wastebasket	Click on the "empty wastebasket" icon in the tool bar.
Right Click Options	Right-click on the WASTEBASKET folder or a message to access additional features.

CUSTOM FOLDERS	User made folders for storing messages
Creating a custom folder	Custom folders may be created under the RECEIVE MAIL, SENT MAIL and MAILBOX system folders	Right-click on the RECEIVE MAIL, SENT MAIL or MAILBOX folder. Select NEW FOLDER. Custom Sub-folders can be created by right-clicking on a higher level custom folder.
Moving messages between folders.	Messages can be moved between folders using the drag and drop method.	Open the folder which contains the message. Select the message and hold the right mouse button down. Drag the mouse pointer over on top of the new folder. Release the mouse button.
Right click options	Right-click on the folder name or message name to access additional features.

DELETE Options	Messages can be deleted from folders, from your computer, and/or from the mail server.
Normal Delete	Deletes messages according to the options set in the MAILBOX Properties WASTEBASKET tab.	Open the folder. Select the message to be deleted. Click the red ‘X’
Delete Options	Various delete options are provided for special handling. Look in the "HELP" system for more information.	Open the folder containing the message. Right-click on the message. Select the delete option.

ATTACHMENTS	Files can be sent with an e-mail message as an Attachment.
Send an Attachment	Attach a file to a message.	In the COMPOSE mode. Click the ADD ATTACHMENT icon on the tool bar. Identify the desired attachment.
Receive an Attachment	View or save a file attached to a received message.	Open the message. Right-click the attachment. View or Save the attachment.

FONTS	You can change the way information appears on the screen.
Temporarily change the Compose or Preview Font	To temporarily change the Compose or Preview font.	In Compose or PREVIEW modes, pull down the WINDOW menu. Select the font change command.
Permanently change Compose or Preview Font	To permanently change the Compose or Preview font	In Compose view mode, pull down the WINDOW menu. Select CHANGE DEFAULT FONT.

HELP SYSTEM	An extensive Help on-line system is provided within Calypso.
Calypso Guide	A complete topic based help guide book.	Pull down the HELP menu. Select CALYPSO GUIDE
What is this pointer	Using the pointer provides information about a specific feature.	Click on the "What-is-this" pointer icon in the tool bar. Click on an item to view it's help information.
Calypso Quick Reference	A hyperlink document with information about using Calypso features.	Go to Windows Start/Programs/Calypso program group and select Quick Reference.

SPELL CHECK	To check spelling in a message
Complete Messages	Checks messages in Compose mode	Click the "spell check" icon in the tool bar
Selected part of a message	Highlight part of a message	Click the "spell check" icon in the tool bar.
"Always use spell check" option	To automatically check spelling before sending a message.	Open the ACCOUNTS folder. Double-click an account. Select the OUTGOING MAIL tab. Check the option box.
Custom Dictionaries	To create a dictionary of special use words.	Right-click on the MAILBOX folder. Select PROPERTIES. Select the SPELL CHECK tab. Select ADD.

Wireless Operation	Optimizes mobile communications.	NOTE: Wireless is an extra cost option.
Activate	To activate the "wireless" mode (when option is installed).	Right click on the MAILBOX folder. Select PROPERTIES. Select the WIRELESS tab.

Calypso Hot Keys A hot key is a key or sequence of keys that activates a feature when pressed
F1	Help
ALT-D	Forward Message
ALT-L	Reply-to-All
ALT-R	Reply
ALT-T	Redirect
ALT+Z	Minimize Preview Box (Toggle)
ALT+A	Maximize Preview Box (Toggle)
ALT+V	View Header in Preview Box
CTRL+Page Up	View Next Message
CTRL+Page Down	View Previous Message
CTRL+M	Compose a Message
CTRL+R	Mark Read
CTRL+U	Mark Unread
CTRL+P	Print
CTRL+H	Find and Replace (Compose and Message views) or Search for a Message (Mailbox view)
CTRL+N	Create a New Mailbox
CTRL+S	Compose Signature or Save Message
CTRL+T	Compose Auto-response
CTRL+F4	Close Message
F5	Check for New Mail
F7	Spell Check
ESC	Close Message
Shift+Delete	Discard Message
Shift+F1	'What's This?' Help

Windows System Hot Keys
CTRL+A	Select All
CTRL+C	Copy
CTRL+D	Send Selection
CTRL+F	Find
CTRL+P	Print
CTRL+S	Save Message
CTRL+V	Paste
CTRL+X	Cut
CTRL+Y	Duplicate
CTRL+Z	Undo
F1	Help
F3	Find Next
ALT+F4	Exit from Program
ALT+Backspace	Undo (Compose View)
CTRL+Insert	Copy (Compose View)
Shift+Delete	Cut (Compose View)
Shift+Insert	Paste (Compose View)

Calypso 2.4 New Feature Reference
LDAP Directory Search	Performs e-mail address searches on LDAP* servers. Edit \| Search LDAP directory pull-down menu Configurable tool-bar button. Select a server, enter your search criteria and press the Search button. Matches will be displayed in the lower panel. Several public anonymous LDAP servers are pre-configured. From the LDAP search results list you can: Drag-and-Drop matches to any address field of a message you are composing. Right-click on a match: Start a new message addressed to the match. Add the match to your Calypso address book. Delete the match from the match list (Does not delete from the LDAP server). * LDAP is an acronym for Lightweight Directory Access Protocol.
"JunkYard" Spam Control facility	Lets you dispose of unsolicited or unimportant mail by sending it to the JunkYard. The JunkYard is a special filter that will dispose of future similar messages. To send a message to the JunkYard: Right-click on the message and select "Send to JunkYard...". Select the "Send to JunkYard" configurable tool bar button. When you add a message to the JunkYard, a filter rule is created based on the JunkYard filter's default rule. Subsequent incoming messages that match the rule will be filtered according to the rule. You can optionally change the matching criteria and actions as a message is sent to the JunkYard. The JunkYard filter and its rules can be customized by changing them just as you would change any other filter. It is possible to have some Junk treated differently than other Junk (For example, Offensive mail Discarded and other mail of mild interest put in a folder for reading later). SETUP: The first time you choose to send a message to the JunkYard, you will receive a window explaining that your JunkYard has not been setup with an option to automatically setup the JunkYard . Answering "Yes" causes Calypso to: Create a "JunkYard" folder. Create a "JunkYard" filter with a base rule which defines the default rule for adding rules to the filter (The default base rule matches on the From field and moves messages to the JunkYard folder, and deletes the message from the server). Applies the JunkYard filter to all of the Calypso e-mail accounts. By default, the JunkYard filter will run before any other filter applied to the account but may be changed to run after. If you do not want to filter junk mail received on an account, you must unapply the JunkYard filter from that account. (See the Account \| Properties \| Filter tab) Hint: To avoid discarding important messages, it is advisable to have the default rule sort your junk e-mail to a folder where you can review it. Once you are sure a rule is only selecting junk, you can then modify the rule to Discard the messages. Remember, the JunkYard filter is a filter just like any other and can be changed to fit your specific needs using the full range of filter capabilities.
Configurable main window layout	Controls the arrangement and content of the main window panels. Window \| Window layout pull-down menu. Select a window layout, then select what information will be shown in each panel of the window.
Configurable/Dockable Toolbars	Adds, removes or moves the tool bar buttons. Window \| Tool Bar \| Customize pull-down menu Select the "Configure Toolbar" tool bar button. Right-click on a separator in the tool bar. There are two toolbars that are configured separately: one for the main window and the other for the message view/compose windows. Docking: The two toolbars are Dockable meaning they can be moved to the top, bottom, left or right of the window or displayed in a separate child window. Left-Click within the toolbar margins or a separator and drag To move a toolbar within the window, left-click within the toolbar margins or a separator and drag the toolbar. When the move box border becomes thin, release the mouse and the toolbar will snap into place along the closest side. Releasing the mouse while the border is thick, places the toolbar in a child window that may then be moved anywhere on the Desktop.
Folder Filtering	Applies a filter to selected message(s) or a folder. Right-click a folder name, select "Filter messages" and then select the filter to apply to the folder. Right-click on a message selection in the message list, select "Filter messages" and then select the filter to apply to the selected messages.
Add message to filter	To add a rule to a filter based on a selected message: Right-click on the message and select "Add to Filter...". Message \| Add to Filter pull-down menu Select the "Create filter rule" configurable tool bar button. The filter rule definition window is displayed. Make the following selections and press OK. The rule is added to the filter and the message is filtered. Choose the filter from the drop-down selection box. Enter the match pattern manually or use the drop-down selection box to copy the field from the message. Select the object to match on. Select the actions.
Mailbox Backup	Creates a copy of the Calypso mailbox file on any local or network neighborhood path. Mailbox \| Properties \| Backup tab. The automatic backup occurs every n times the mailbox is closed. A value of 0 turns automatic backup off. Manually backup by using the "Mailbox \| Backup mailbox and Exit" pull-down menu.
Message Follow-up	Marks messages for follow-up with low, medium or high priority by: Right-click selected message(s) and choose "Mark for follow-up". Configurable tool bar buttons for Low, Medium, High and Unmark. Filter action A follow-up flag will appear on the message in the Follow-up column of all message summary lists. Hints: Use the Message Search to view all messages marked for follow-up. Note that you can perform any actions (such as sort, reply, print, delete, etc.) on messages in the search results folder that you can perform from the folder where they reside. You can easily mark a message for follow-up and file it in any folder without worrying about finding it later. Just do a quick search and it will be in front of you. For quick and easy use, add the Follow-up tool bar buttons to your toolbar.
Message Archive	Writes messages to a text file on any local or network neighborhood path by: Right-click the Mailbox name, a folder name or selected message(s) and choose "Archive messages". Mailbox \| Archive messages pull-down menu to archive the Mailbox Message \| Archive messages pull-down menu to archive a selected folder or selected messages. Filter action If you are archiving selected messages, use the file browser to locate or create the archive file. If you are archiving messages from the mailbox or a folder, the archive window displays the path of the messages that will be archived along with options to: Select the account(s) of the messages to archive. Include the Wastebasket (Mailbox only) Include subfolders (Folder only, implied for Mailbox) Save attachments. Attachments are saved in an "Attachment" subdirectory of the archive file's directory. The archived message will contain a header field indicating the path of the archived attachment. Archived attachments with duplicate names are resolved into unique names.
Signature Insert	Inserts the selected signature into the body of a message at the cursor. Place the cursor where the signature is to be inserted: Right-click at the insertion point and select a signature from the Insert Signature option.. Options \| Insert Signature pull-down menu and select a signature . The selected signature is copied into the message at the cursor. If a signature was selected to be appended to the message, it is cancelled.
International Character set support	Lets you associate a display font for messages depending on the international character set of the message. Calypso has two independent font associations for each character set: The font used when composing or viewing a message. The font used in the preview panel of the main window. Compose and View: Mailbox \| Properties \| Character Sets tab "Default character set" selects the default character set used when you compose a message. The character set is sent in the header so that the recipient can display the message using a font they have selected for the character set. This is pre-configured for "Auto". "Auto" uses the U.S. ASCII character set unless there are printed quotable characters in the message, in which case, the ISO 8859-1 (Latin1) character set is used. "Font Associations" selects a display font for each of the international character sets. All character sets are pre-configured to the Arial,10 point font. When you are composing or viewing a message, you can change the character set or the font associated with the character set. When in the message Compose/View window: Use Options \| Character encoding pull-down menu to use a character set other than the default for this message only. The newly selected character set is sent to the recipient in the message header. This does not change your default character set. Use Window \| Change font to temporarily change the display font associated with the character set for this message only. This does not affect the character set sent to the recipient. Use Window \| Change default font for[character set] to associate a new display font with the character set of this message. This does not affect the character set sent to the recipient. Preview: The preview panel displays each message using a font you select for each character set. This is different from the Compose/View character set/font association. Use Window \| Change Preview font for[character set] to associate a new Preview display font with the character set of this message. If you receive a message that is encoded with a character set that does not have a font association, you will be prompted to select a font. This does not affect the character set in the message header or your Compose/View font association.
Eudora message and folder import	Imports Eudora folders and messages into your Calypso mailbox. Mailbox \| Import \| Eudora pull-down menu. Calypso searches for your Eudora directory. If it is not found, you must browse to the directory containing the Eudora folder and message files. You will need to select a Calypso account to import the messages. The import will convert your Eudora folder and messages into the Calypso mailbox. After the import, you can use Calypso's folder and message drag-and-drop and Calypso's message and folder filtering to organize your Eudora mail in your Calypso mailbox.
APOP Authenticated POP login	Authenticated POP login enables encrypted password login to your POP3 server. Your POP3 server must support this or you will receive an error.

Calypso Quick Reference Guide

Calypso Concepts

Tips for Using Calypso

Calypso 2.4 Update

New Features

Enhancements

Fixes

Calypso 2.4 New Feature Reference