The Ricochet Coversheet Web pages allow operators to create packages of documents at remote sites, and make them available to the Ascent Capture workflow at your central site. Each package contains one document, along with a cover sheet that includes information required to process the package at your central site.
The Web pages are a set of ASP pages installed with Ricochet Coversheet at your central site. Remote operators can access the Web pages by pointing their browsers to the IIS Web server on which Ricochet Coversheet is installed.
Once the initial Web page is displayed, the operators can specify the type of package they want to create based on the document or form they want to deliver to the central site. Then, the operators can enter index data for that package, and create a cover sheet to be scanned with their document at their Multi-Function Peripheral (MFP) or other scanning device.
Packages scanned at remote sites must be output to folder locations that you specify. The folders are “watched” by the Ricochet Coversheet Image Importer, which runs at the central site. When packages are detected, they are imported into the Ascent Capture workflow by the Image Importer.
Package Types
A package type is a set of batch class settings that have been configured with the Ascent Capture Administration module at your central site. When a remote operator accesses the Web pages in a browser, the Image Importer retrieves the batch class information from Ascent Capture, and uses it to populate a list of package types for the remote operator. The name of a package type is a unique combination of batch class name, document class name, and form type name defined for each batch class.
Only published batch classes are made available to your remote operators, but some limitations apply. For example, batch classes that contain required batch fields cannot be used for Ricochet Coversheet processing. Such batch classes will not be made available in the list of package types for your remote operators.
Cover Sheets
A cover sheet created by Ricochet Coversheet contains package-specific information that allows the document in the package to be imported into the Ascent Capture workflow. For example, it contains the name of the package type selected by the remote operator, a pointer to an internal structure that contains the index values for the document, and more.
Remote operators trigger the creation of the cover sheet from a Ricochet Coversheet Web page, although the cover sheet itself is actually created by Ricochet Coversheet server at the central site. Once created, the completed cover sheet is displayed in the remote operator’s browser window, from which it can be printed. Then, the printed cover sheet must be placed on top of the document to process, and scanned with the document at remote operator’s scanning device.
Important Cover sheets are “time critical,” and designed to be used for importing packages into Ascent Capture by midnight of the day they are created. If they are not used before they expire, packages will not be imported. Packages not imported into Ascent Capture must be re-created.
Multi-Function Peripheral and Other Scanning Devices
The MFPs or other scanning devices at your remote sites must be configured to output scanned image files to specified folders. Once the remote operator scans the cover sheet and document, the package is available for importing into Ascent Capture. The Image Importer watches for scanned packages in the device’s output folders, and automatically processes them as they are found. No further action is required by your remote operators. Refer to the documentation that came with your MFP or other scanning device for instructions on configuring output locations.