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subject: PCLABEL.EXE
discussion: PCLABEL does a very nice job of producing mailing
labels from numerous data sources. Excess spaces and
empty lines will automatically be removed. Labels can
be produced in the standard 1-up format, or you can
produce them multi-up in a side-by-side format.
PCLABEL has been provided as a stand-alone program on
your PC-Type II Utility Disk.
PCLABEL works with all kinds of files. It handles
PC-File:dB and PC-File+ databases as well as files in
a pure ASCII format, comma-delimited files, and
address files created by PC-Type II. It even handles
PC-Calc+ files.
running: To start PCLABEL, type PCLABEL at the DOS prompt.
PCLABEL will start and show you its Main Menu which
has five options. We will cover each of them in
order.
┌──────────────────────────────────────────────────────────┐
│ PC-LABEL+ │
│ Copyright 1988 by ButtonWare. All rights reserved. │
│ ════════════════════════════════════════════════════════ │
│ │
│ ╔════════════════════════════╗ │
│ ║ Select desired option by ║ │
│ ║ moving to field with up or ║ │
│ ║ down arrow keys and then ║ │
│ ║ pressing Enter, or by ║ │
│ ║ pressing the designated ║ │
│ ║ letter key. ║ │
│ ┌──────────────────────┐ ╚════════════════════════════╝ │
│ │PC-Label Main Menu: │ │
│ ╞══════════════════════╡ │
│ │ (L)oad existing setup│ │
│ │ (D)efine/modify setup│ │
│ │ (P)rint labels │ │
│ │ (S)ave current setup │ │
│ │ (Q)uit/Exit PC-Label │ │
│ └──────────────────────┘ │
│ Recall previous label setup information │
└──────────────────────────────────────────────────────────┘
270
(L)oad: If you have run PCLABEL previously, you may have
already saved a default file of label information.
These files contain information about the label
definition, label size and data that you want printed
on your labels. We will give more information about a
saved LBL file later in the chapter.
To recall a previously saved label file, press L.
PCLABEL will ask for the path to the file.
░╔═ 1:64 ═══════════════════════════════════╗
PATH:░║ ║
░╚════════════════════════════ r:1 c:1 ═════╝
Enter path to Label Example: B: or \mypath (Esc quit)
You need to enter the drive and subdirectory where the
label file is stored. For example, if your label file
is on the C drive in the PCTYPE directory, you would
type:
C:\PCTYPE
PCLABEL will provide you with a list of all LBL files
found. Highlight the desired file and press Enter.
Alternatively, you can load an existing LBL file when
you start PCLABEL by providing the complete file
specification (.LBL not required) as a parameter. For
example, if the file CARDLIST.LBL exists in the PCTYPE
directory on your C drive, you could begin PCLABEL
by typing the following at the DOS prompt:
C>PCLABEL C:\PCTYPE\CARDLIST
CARDLIST.LBL would then be loaded automatically and
you would not need to use the L option from the Main
Menu.
271
(D)efine: The "(D)efine/modify setup" option allows you to
customize PCLABEL to your specific application. You
can print on different sizes of labels; you can print
your labels in bold, condensed, italic and other
typefaces; you can print to your printer or to a disk
file. In fact, PCLABEL is flexible enough to do just
about any kind of label printing.
To access the "(D)efine/modify setup" option, press D
and you will see the following screen:
╔══════════════════════════════════════════════════╗
║Label Source type PC-File:dB ║
║Label Source Location ║
║Define Search ALL ║
║Output destination LPT1 ║
║No. of copies 1 ║
║Copies definition By Group ║
║Compress blank lines Yes ║
║Centering Yes ║
║Pause if truncation Yes ║
║Escape code toggle On ║
║Print Escape Code Print codes ║
║ ║
║Label Sheet definition 3 1/2 x 15/16 (1-up) ║
║Feed method Continuous ║
║Formfeed None ║
║Label layout User defined ║
║Workspace drive C ║
╚══════════════════════════════════════════════════╝
An explanation of each menu option follows.
272
Source Type: PCLABEL lets you access many types of data:
PC-File:dB This format is the PC-File:dB file format.
PCLABEL looks for a file with an HDB
extension.
PC-File+ The PC-File+ format consists of a DTA
file, an HDR file, and an INX file.
PC-Calc+ This is ButtonWare's spreadsheet program.
PC-Calc+ files have a PCC file extension.
Comma-delimited This format consists of data fields
separated by commas, with quote marks
usually surrounding each character field.
The end of each record has a carriage
return and an optional line feed.
ASCII-C This format consists of one field on each
line. Each record is separated by one or
more blank lines. Files of label data
created via the .LABEL option in PC-Type II's
Mail-Merge are in this format.
ASCII-L This format consists of fixed length
fields with no separators between each
field. The end of each record has a
carriage return and normally a line feed.
To choose the type of data that you want to print,
press the Enter key until your option appears in the
box.
Source Location: PCLABEL needs to know where your data is located.
Press the Enter key on this option, and PCLABEL will
ask you to enter the path (drive and subdirectory).
If your data is in a file on your C drive in a
directory called DATA, you would type:
C:\DATA
PCLABEL will provide you with a list of all files of
the selected source type that are found. Highlight
the desired file and press the Enter key.
NOTE: If you select comma-delimited, ASCII-L or
ASCII-C, you will have to first indicate a file
extension. For example, if your comma-delimited
file has the extension WS, you would type WS
when asked.
273
Define Search: You can print all records in the data source or a
selected group of records. When you press the Enter
key on the "Define Search" option, PCLABEL will show
you the following menu:
┌──────────────────┐
│Record Selection: │
╞══════════════════╡
│ (A)ll │
│ (S)imple │
│ (C)omplex │
│ (X) exit │
└──────────────────┘
NOTE: If you select the PC-File:dB option, PCLABEL
will first ask you to select an index.
Likewise, if you select the PC-Calc+ option, you
will be required to define the area of the
spreadsheet that you wish to access.
The search capabilities of PCLABEL are a subset of
those available in PC-File. For more information on
searching for a specific record, refer to the IMPORT
definition in the Configuration section.
Output Destination: The output destination allows you to send your
label output wherever you wish. The default answer is
LPT1.
The majority of the time, you are going to want to
print to LPT1 (the first parallel port). Most dot
matrix printers use LPT1. If you want to print to COM1
(the first serial port), enter a blank extension
and then enter COM1 as the filename.
If you want to print to a file, press the Enter key on
this menu option and type the file extension.
PCLABEL will then prompt you for the path. Type the
path name and press the Enter key. PCLABEL will then
show you a list of your files in a menu. Highlight the
desired output file and press the Enter key.
NOTE: If the desired output destination is not in the
list, move the highlight bar to the first entry
in the menu, "New File", and press Enter. Then
type the desired filename (with no extension).
274
As an example of printing to disk, assume that you
want to print to a file called LABELS.TXT in your DATA
subdirectory. Press the Enter key on the "Output
destination" option. PCLABEL asks:
╔═══╗
║ ║
╚═══╝
Enter desired file extension and press Enter.
Type TXT and press the Enter key.
PCLABEL will then prompt you for:
░ ╔═ 1:64 ════════════════════════════╗
░PATH: ║ ║
░ ╚══════════════════════ r:1 c:1 ════╝
Enter path to output Example: B: or \mypath (Esc quit)
Type \DATA and press the Enter key.
You will then be shown a list of the available files
in the specified directory with the file extension
you supplied. Select New File.TXT and press the
Enter key. PCLABEL will now ask:
╔══════╗
║ ║ Enter new filename (NO EXTENSION)
╚══════╝
Press Esc to quit -- press Enter to accept.
Type LABELS and press the Enter key.
275
No. of Copies: You can print up to 99 copies of your labels. Press
the Enter key on this option and PCLABEL will prompt
you to type the appropriate number.
Copies Definition: If you are printing multiple copies of your labels,
you can print them in one of two ways.
By Group: If you print by group, PCLABEL will print
all of the records in order by group:
┌─────────────────────────────────────────────────────────────┐
│ Joe Blow John Smith Ronold Jones │
│ 1234 Main Street 4758 Thurston 999 99th Ave │
│ Columbia, MD 21044 Bellevue, WA 98006 La Mesa, CA 92020 │
│ │
│ │
│ │
│ Joe Blow John Smith Ronold Jones │
│ 1234 Main Street 4758 Thurston 999 99th Ave │
│ Columbia, MD 21044 Bellevue, WA 98006 La Mesa, CA 92020 │
│ │
│ │
│ │
│ Joe Blow John Smith Ronold Jones │
│ 1234 Main Street 4758 Thurston 999 99th Ave │
│ Columbia, MD 21044 Bellevue, WA 98006 La Mesa, CA 92020 │
└─────────────────────────────────────────────────────────────┘
By Label: If you print by label, PCLABEL will print
the first record the desired number of
times, then it will print the second record,
etc.:
┌─────────────────────────────────────────────────────────────┐
│ Joe Blow Joe Blow Joe Blow │
│ 1234 Main Street 1234 Main Street 1234 Main Street │
│ Columbia, MD 21044 Columbia, MD 21044 Columbia, MD 21044│
│ │
│ │
│ │
│ John Smith John Smith John Smith │
│ 4758 Thurston 4758 Thurston 4758 Thurston │
│ Bellevue, WA 98006 Bellevue, WA 98006 Bellevue, WA 98006│
│ │
│ │
│ │
│ Ronold Jones Ronold Jones Ronold Jones │
│ 999 99th Ave 999 99th Ave 999 99th Ave │
│ La Mesa, CA 92020 La Mesa, CA 92020 La Mesa, CA 92020 │
└─────────────────────────────────────────────────────────────┘
276
Compress Blank Lines: You can compress the blank lines in a label.
For example, if you are printing five fields, and one
of the fields is empty, PCLABEL will not leave a
gaping hole in the label.
Here are two sample labels. One shows "Compress blank
lines" on, the other shows it off.
┌───────────────────┐ ┌───────────────────┐
│ John Smith │ │ John Smith │
│ 8989 Main St │ │ │
│ Columbia MD 21044 │ │ 8989 Main St │
│ │ │ Columbia MD 21044 │
│ │ │ │
│ │ │ │
│ Stanley Smith │ │ Stanley Smith │
│ Acme Plumbing │ │ Acme Plumbing │
│ 12345 Ronoldo Ave │ │ 12345 Ronoldo Ave │
│ San Francisco, CA │ │ San Francisco, CA │
│ │ │ │
│ │ │ │
│ Ronald Smith │ │ Ronald Smith │
│ 7878 Hooper │ │ │
│ Fayetteville, NC │ │ 7878 Hooper │
└───────────────────┘ └───────────────────┘
NOTE: When PCLABEL removes blank lines, the spacing
from one label to the next will be the same.
Centering: If you select Y to "Centering", PCLABEL will center
each record in the label. If you answer N to
centering, PCLABEL will start each record at the same
position on the left margin.
Pause If Truncation: You can ask PCLABEL to alert you if a label is
too wide to fit in the space that you've defined.
Escape Code Toggle: To toggle the Escape codes ON and OFF, press
the Enter key. This feature is used only if you use
printer escape codes in your label layout. Otherwise,
you don't need to worry about it.
The escape code toggle is a good feature if you are
printing to disk for it allows you to suppress the
escape codes from being saved in your file.
277
Print Escape Code: Pressing the Enter key on the "Print Escape Code"
menu option brings up the following window:
╔════════════════════════════════════╗
║ ESCAPE CODES ║
║ ║
║ █████████ Setup Code ║
║ ----ON---- ---OFF---- ║
║ {27}G Bold {27}H ║
║ {27}4 Italics {27}5 ║
║ {27}1 Underline {27}0 ║
║ {27}S1 Sub Script {27}T ║
║ {27}S0 Super Script {27}T ║
║ ║
║ F10=done Enter=modify Esc=quit ║
╚════════════════════════════════════╝
The first column on this screen is the escape code
that turns the print feature ON. For example, if you
wanted the first line of your label to print BOLD, you
would use the first code in the first column to turn
BOLD on.
The second column on this screen is the description of
the escape code. For example, the third line of the
screen shows {27}G. The description tells us that
this will cause the printer to print bold type.
The third column on this screen is the escape code
that turns the print feature OFF. For example, if you
wanted just the first line of your label to print
bold, but the rest of the label to print regular, you
would use the first code in the third column to turn
BOLD off.
278
The default printer codes are for Epson dot matrix
printers. You can edit all three of these columns.
Move to the column that you wish to edit and press
the Enter key. If you are editing an escape code, the
following screen will appear:
╔════════════════════════════════════╗═════════════════════════════════════════
║ ESCAPE CODES ║
║ ║
║ Setup Code ║
║ ----ON---- ---OFF---- ║
║ {27}G Bold {27}H ║
║ {27}4 Italics {27}5 ║
║ {27}1 Underline {27}╔═Bold----ON----══ 1:50 ════════════════════════╗
║ {27}S1 Sub Script {27}║{27}G ║
║ {27}S0 Super Script {27}╚══════════════════════════════════ r:1 c:1 ════╝
║ ╔═══════════════════════════════════════════════════════════════════════╗
║ F10=║ ║
╚═════║ Enter characters with the keyboard and AltNumeric pad: .e.g., <A ║
║ or a decimal value may be placed between curly braces: .e.g., {27}{65}║
║ Mixing formats is fine: e.g., {27}A ║
║ ║
║ NOTES: The { character may be entered as {{ or as {123} ║
║ The zero VALUE should always be entered as {0} ║
║ ║
║ ║
║ Press Enter when your entry is complete or press Esc to cancel. ║
║ ║
╚═══════════════════════════════════════════════════════════════════════╝
Enter the Escape codes here just as you would when
defining them in PC-Type II. (See Escape Codes in the
Configuration section.)
279
Label Sheet Definition: When you press the Enter key on the "Label
Sheet Definition" option, you will see the following
menu:
┌──────────────────────┐
│Label Sheet Layout: │
╞══════════════════════╡
│2 1/2 x 15/16 (3-up)│
│2 5/8 x 15/16 (3-up)│
│3 1/2 x 15/16 (1-up)│
│3 1/2 x 15/16 (2-up)│
│3 1/2 x 15/16 (3-up)│
│3 1/2 x 15/16 (4-up)│
│3 1/2 x 1 7/16 (1-up)│
│ 4 x 15/16 (1-up)│
│ 4 x 15/16 (2-up)│
│ 4 x 1 7/16 (1-up)│
│ 4 x 1 7/16 (2-up)│
│ 4 x 1 15/16 (1-up)│
│ 4 x 2 15/16 (1-up)│
│ 5 x 15/16 (1-up)│
│User-defined │
└──────────────────────┘
PCLABEL offers many preformatted options. The most
common choice is 3 1/2 x 15/16 (1-up) which is a one
inch label.
However, if your label size is not included in the
list, then you need to select the user-defined option.
280
When you select user-defined, you will see this
screen:
┌─────────────────────────────────────────────────────────────┐
│ B ─┬─ │
│ ├─────────────────────1 ─────────────────────┤ │ │
│ │ C├─────38 ───────┤ │ A 0 │
│ │ D├─────35 ─────┤ │ │ │ │
│ ┬────╔═════════════╗ ╔═════════════╗ ╔═════════════╗ ─┴─ │
│ │ ║ ║ ║ ║ ║ ║ │
│ │ ║ ║ ║ ║ ║ ║ │
│ │ ╚═════════════╝ ╚═════════════╝ ╚═════════════╝ │
│ │ ─┬─╔═════════════╗─┬─ │
│E │ F│ ║ ║ │ G │
│ 12 6 ║ ║ 5 H │
│ │ │ ╚═════════════╝─┴─ Make Template: █ │
│ │ ─┴─╔═════════════╗ │
│ │ ║ ║ │
│ │ ║ ║ │
│ ─┴─── ╚═════════════╝ │
└─────────────────────────────────────────────────────────────┘
A: is only useful if you are using single sheets of
labels. Since the top of the sheet is normally not
accessible (e.g. with laser printers), entering a
non-zero value permits you to skip a few lines at
the beginning of each sheet.
B: is asking how many labels you want printed across
your label sheet (minimum 1 to maximum 20).
C: is asking for the number of characters from the
left edge of one label to the left edge of the next
label.
D: is asking how many characters wide your label is.
E: is asking the number of labels per sheet. If you
are using continuous forms, enter the number of
labels for a standard 11 inch sheet.
F: is asking the number of lines from the top of one
label to the top of the next label.
G: is asking the number of lines that fit on one
label.
H: allows you to print a matrix of numbers to help you
figure out the size of your labels.
NOTE: If you select a standard label (which
approximates your label) from the Label Sheet
Layout menu before selecting the "User-defined"
option, then the values for that selection will
be in the above fields when you begin.
281
Feed Method: There are two types of feed methods: continuous and by
sheet. Press the Enter key to toggle between the two.
Formfeed: PCLABEL can formfeed your labels for you. This is a
handy feature, if you have a sheet feeder. You can
tell PCLABEL to either formfeed at the end of each
sheet or at the end of each set of labels.
Label Layout: Pressing the Enter key on the Label layout option
brings up this screen:
┌─────────────────────────────────────────────────────────────┐
│ 1-GROUPNAME 2-ATTN 3-ADDR 4-CITY 5-STATE │
│ 6-COUNTRY 7-ZIP 8-PHONE 9-PRODUCTS 10-DATE_SENT │
│ 11-NOTES 12-*Recno 13-*Date 14-*Time 15-*Keyin │
│ │
│ ╔═Layout══ 5:35 ════════════════════╗ │
│ ║ @1 ║ │
│ ║ @3 ║ │
│ ║ @4?, ?5? ?7 ║ │
│ ║ ?6 ║ │
│ ║ @12 ║ │
│ ╚═Esc=Q F1=H F10=done═ r:1 c:1 ═════╝ │
│ │
│ Escape_codes: Bold <1> ON OFF <2> │
│ Italics <3> ON OFF <4> │
│ Underline <5> ON OFF <6> │
│ Sub Script <7> ON OFF <8> │
│ (F1=Help) Super Script <9> ON OFF <0> │
└─────────────────────────────────────────────────────────────┘
The window in the center is an editor in which you
will define how you want your label to look. The size
of the editor will vary depending on the size you
specified in the "Label Sheet Definition".
To define your label format, place field numbers and
text where you want them to appear on the printed
label. Each field or text entry MUST BE IMMEDIATELY
preceded by either the "@" or "?" characters.
Other entries will be ignored.
Your fields will be numbered and listed at the top of
the screen. In the example above, fields 12-15 refer
to data not included in your data source. Since the
number of fields in different data sources will be
different, the field number corresponding to these
"special fields" will be different.
The escape codes referenced at the bottom of the
screen will reflect the names you defined in the
Printer Escape code window. No more than 16 escape
markers can be used in a label definition, and a
maximum of one ON and one OFF marker can be used for a
single field or text entry.
282
@: To "FIX" your data in a specific location on the
label, precede the data with the "@" symbol.
Substituted data will be placed at the @ marker, not
where the field number is located. (See the first
line of the layout on the preceding page.)
?: Preceding data with "?" allows the data to slide to
the left until it encounters a previous data entry,
the left margin of the label defined by the "["
symbol, or the left edge of the label. Using this
marker causes PCLABEL to remove the extra spaces.
(See the third line of the layout on the preceding
page.)
field number: Place the field number (preceded by @ or ?) on the
screen where you would like the data in that field to
be printed on the label. (See the first line of the
layout on the preceding page.)
text: Enter the text (preceded by @ or ?) on the screen
where you would like that text to be located on the
label. THIS INCLUDES SPACES. You must specify that a
space is to exist between two fields.
░@4 ?5 - will print as SeattleWA
░@4? ?5 - will print as Seattle WA
░@4?,?5 - will print as Seattle,WA
░@4?, ?5 - will print as Seattle, WA
[]: These two markers define the limits of the label in
which data is to be centered and blank lines
compressed. If you choose "centering" on the menu,
the entire label will be centered if the "[]" markers
are not used.
<>: These markers must enclose one of the print marker
numbers displayed at the bottom of the menu layout
screen. They should follow the "@" or "?" markers.
Using the screen displayed on page 295:
@<1>9<2>
would cause bold to be turned on before printing the
data in PRODUCTS, and turned off after printing the
data in PRODUCTS.
The label line:
@<1>4?, ?5<2>
would cause "Seattle, WA" to be printed in bold.
*Recno: Using the "field" number corresponding to "*Recno" in
your label format will print the record number of the
283
record whose data is displayed.
284
*Date: Using the "field" number corresponding to "*Date" will
print the current system date on your label.
*Time: Using the "field" number corresponding to "*Time" will
print the current system time on your label.
*Keyin: Using the "field" number corresponding to "*Keyin"
will cause PCLABEL to pause when printing so you can
type in unique information. After making your entry,
press the Enter key to resume printing.
You must define the size of the Keyin field by
repeating non-blank character after the Keyin "field"
number. The size will be determined by the number of
characters beginning at the leading marker and ending
at the last repeated character.
E.g, @15..... would set the Keyin field size to 8.
simple example: Using the information from the layout screen depicted
earlier, most label layouts would look like:
┌─────────────────────────────┐
│?1 │
│?3 │
│?4?, ?5? ?7 │
│ │
│ │
└─────────────────────────────┘
This would produce a label like:
░ Seattle User Group
░ 11413 West Addison
░ Seattle, WA 98004
advanced ┌──────────────────────────────────────────┐
example │@<1>ButtonWare, Inc.<2> @15...│
│@P.O. Box 96058 │
│@Bellevue, WA 98009 │
│ │
│ │
│ @To: [?<1>1<2> │
│ ?3 │
│ ?4?, ?5? ?7 │
│ ?6 ]│
│ │
│ @rn-@12 │
└──────────────────────────────────────────┘
The result of this example is shown on the next page.
285
┌──────────────────────────────────────────┐
│ButtonWare,Inc. PC-Type│
│P.O. Box 96058 │
│Bellevue, WA 98009 │
│ │
│ │
│ To: Seattle User Group │
│ 14413 West Addison │
│ Seattle, WA 98004 │
│ USA │
│ │
│ rn-3874 │
└──────────────────────────────────────────┘
Workspace Drive: Workspace must be available on a disk when processing
labels. Indicate the drive where space is available.
Normally, 8 bytes of information per record selected
must be available. This is used when printing labels
by group and to permit backing up to previously
selected records.
NOTE: The temporary file will be removed from your
disk when PCLABEL has finished processing.
286
(P)rint labels: To print your labels, place your cursor on the (P)rint
Labels option of the PCLABEL Main Menu and press the
Enter key. PCLABEL will prompt you:
Position label sheet in printer? Press Y or N
If you answer Y, PCLABEL will go through a series of
screens that prompt you to position your sheet in the
printer.
A row of numbers will print across your top label.
Type the number that printed at the left edge of
the label and press the Enter key. Make any
necessary adjustments to your printer. Then PCLABEL
will display the record and ask:
Do you want to align labels again? Press Y or N.
If you press Y, the process will be repeated,
otherwise, the print process will continue.
Make sure your printer is turned on. PCLABEL will
search for a record in your data source which matches
the criteria you specified. When it finds one,
PCLABEL will ask:
Write this label?
Press (Y)es (N)o, or (X)= Yes & don't ask
Answer appropriately. If you press the Esc key, you
are offered three choices:
Abort to abort the printing process.
Backup to backup to the previous label.
Continue continue the printing process.
When PCLABEL has finished processing your labels, you
will receive a message that indicates the number of
records selected, requested and processed.
(S)ave: To save your current label setup, highlight the
"(S)ave Current Setup" option of the PCLABEL Main Menu
and press the Enter key.
PCLABEL will prompt you for the path where you want
the file to be stored. Type the path and press the
Enter key.
PCLABEL will show a menu containing your LBL files.
Select New File.LBL and press the Enter key. PCLABEL
will then prompt you for the new file name.
(Q)uit/Exit: To exit PCLABEL, highlight the "Quit/Exit PC-Label"
option of the PCLABEL Main Menu, and press the Enter
key.
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DOS Parameters: When initially starting PCLABEL, you can optionally
include the following parameters:
/GREEN Use this parameter if you have a graphics monitor
which does not support color. If you have a standard
color or monochrome screen you do not need to do this.
FILESPEC You can start PCLABEL with the full path and file
specification for a previously saved label file. (The
LBL extension is not required). When PCLABEL starts,
it will automatically load the data in the file
specified and you won't have to load the file after
you're inside PCLABEL.
example: C>pclabel c:\pctype\client.lbl /green
PCLABEL will automatically load the file CLIENT.LBL
from the PCTYPE subdirectory on your C drive. The
screen colors will be set to black and white.
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