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1993-06-06
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Work Status (Version 2.1)
Introduction
The Work Status program facilitates interoffice communications
and optimizes everyone's time by eliminating needless walking
about the office in an attempt to contact an associate, deliver
phone messages (or picking them up), and using sticky notes for
messages.
Some of the features and benefits of Work Status are:
* Allows people on the network to indicate their current
availability status to all other users of the network
(Available, Out of Office, In Meeting, In Car, etc.).
* A complete eMail system so users may send messages to each
other. They can send the same message to multiple users
or groups, forward messages, or reply to messages from
others.
* A public bulletin board allows users to post global
messages for everyone else to see.
* Certain users (referred to as "Receptionist") can send
other network users electronic phone messages or alert
them that they have a new fax.
* The receptionist may also change a person's status if the
person forgot to change it themselves.
* The user list can also be used as a network user directory
and phone number or extension list.
* Indicates which network users are currently using Work
Status on their work stations.
* multimedia event driven sound built in (licensed version
only)
Updating from a Previous Work Status Version
If you are updating from a previous version of Work Status please
see the section "Updating Work Status" for special instructions.
Also refer to the section Update History for details on what
changes have been made to the system.
Freeware vs. License
The Work Status program is provided as a preview for up to 5
users. If you don't need more than 5 users then you may use Work
Status with our compliments. If you have additional people who
need to use the program you will need to license all users.
Users are licensed in sets of 10, priced at only $5.00 per user.
Quantity discounts are available above 40 users.
The preview version (the version not licensed for more than 5
users) is different from the licensed version (10 or more users)
in two ways. First, no multimedia support is provided. Second,
a reminder windows will display on the screen every 45 minutes
while Work Status is loaded. We strongly recommend that if you
want to use Work Status that you license it for at least 10
users.
Licensing users is a simple process. During the installation
process the program is serialized for your installation. If you
only need 5 users you don't need to do anything. Just follow the
install instructions as listed. If you need more users, just
complete the order form (see below) and provide your serial
number, the number of users you want, and payment for the license
fee and mail it to TARDIS DP Consultants. We will respond via
CompuServe or US Mail with your Activation key. This key
increases your user count to the number of users licensed. In
addition to getting more users, the system is made multimedia
aware and the reminder window no longer displays. Multimedia
means that Windows .WAV files will be played in response to
specified Work Status events.
OPTIONAL: If you choose to include an additional $10.00 you will
be sent a diskette containing all necessary .WAV files along with
the latest version of Work Status, the Work Status documentation
in Ami Pro format (with captured screens), and additional
shareware programs developed by TARDIS DP Consultants. (If you
choose to use the additional programs you must license them
separately). If you do not want this diskette you may still
create your own .WAV files. Details are included in this
documentation.
Details of the order process can be found in the section
"Licensing Users for the First Time".
You can, of course, try out the program on either a network or
single user system before deciding to license additional users.
If you try out the system on a single user computer you will be
prompted for your network ID each time you start Work Status.
This is because Windows can not provide a network ID to the
program.
Contacting TARDIS DP Consultants
You can reach us as CompuServe ID 73337,2472.
Mail Address:
TARDIS DP Consultants
Department 45
6 Sedley Ct.
Greensboro, NC 27455
Hardware and Software Tested
The program has been tested and operates normally in the
following environment::
386 PC
Windows 3.1 in Enhanced Mode
Novell 3.11
2,4, 8, or 16MB of total memory
DOS 5.0
VGA (16 colors) and VGA (256 colors) and VGA (32,000 colors)
Serial and Bus Mouse (a mouse is strongly recommended)
Windows loaded on local hard drive
Work Status should operate normally in any Window 3.1 environment
as long as Windows is operating in Standard or Enhanced mode.
Enhanced mode and VGA (or better) recommended. Your hardware and
network must of course be 100% windows compatible. Note: Work
Status versions 1.2 and earlier would operate under Windows 3.0.
This version with it's multimedia capabilities will probably only
work with Windows 3.1 or later.
Initial Installation
The program is provided as a self-extracting executable file.
Just follow the instructions below to install the program on your
network. Note: With Window's Multitasking ability you can try
out the program on your local hard drive and simulate a network
environment. Since you are not on a network the program will
prompt you for your "network" user ID every time you start it.
1.Choose a network drive/volume on which you want to install
the product.
2.Create a directory on that network drive. You may name it
anything you like. It may be a subdirectory of another
directory. We recommend you name it \WSTATUS.
3.If required by your network set up security so that all
users (who will use Work Status) have significant rights to
search, read, write, and create files in this directory and
all it's subdirectories (created later).
4.Copy the Work Status self extracting executable (WSTAT.EXE)
into the \WSTATUS directory.
5.Make a backup of this file to floppy diskette for safe
keeping. You will delete this file from the hard drive
later.
6.Change to the \WSTATUS directory.
7.Type the command WSTAT. This uncompresses the files into
the current directory.
8.Delete the file WSTAT.EXE. It is no longer used. Make sure
you make a backup per step 5 above.
9.If you have not already, start windows on the station
belonging to the Work Status Administrator. The
administrator is responsible for maintaining the user and
group list and increasing the user count..
10.From the Program Manager select File and Run. Type the
network drive letter, path, and the file name INSTALL and
press enter. For example, if the \WSTATUS directory was
created on G: drive, you would type G:\WSTATUS\INSTALL.
11.The install program displays the installation window. It is
here you can select the network drive and increase the user
count by providing the activation key. Since this is the
first install and you have not ordered your user increase,
you don't have to enter the activation key.
12.The drive and path at the bottom of the window should
already be correct. This path must point to the network
drive and directory which contains the WSTATUS.EXE file. If
the background for the Network Path box is green, it is
correct. If it is red, you need to use the drive and
directory list boxes to change to the correct drive. You
are not allowed to click Continue until the path is correct.
13.At the bottom of the window you have the option to create a
Program Manager group for Work Status. We recommend that
you leave this box checked. After installation you may move
the Work Status icons to another group if desired.
14.At the bottom of the window you have the option to
Automatically start Work Status when you start windows.
This option will add the Work Status icon to the Startup
group.
15.At the bottom of the window you have the option to copy the
runtime .DLL to the Windows System directory. We recommend
that all users copy this file to improve application
performance and reduce network traffic. If windows is
shared on the network you may want to copy the file anyway.
Note: Windows will attempt to use the runtime .DLL in the
network WSTATUS directory unless if it renamed. Once you
set up all users you may want to rename the VBRUN200.DLL to
VBRUN200.OLD. You will need to rename this file back to
it's original name if you need to install additional work
stations.
16.Click continue when you have selected/deselected the desired
options. The program will now configure your system for
Work Status as follows:
A new group is optionally created named Work Status
Work Status, Work Status Admin, and Work Status Install
are added to this new group
Work Status is optionally added to the Startup group
A WSTATUS.INI file is added to the Windows Directory
A WSTATUS.REG file is added to the network \WSTATUS
directory
The VBRUN200.DLL is optionally copied to the Windows
System directory
17.Installation for a maximum of 5 users is complete.
18.Backup at least the WSTATUS.REG file. This file contains
your encoded serial number and user count. If you damage or
erase this file after you have ordered your user count, the
activation key you receive will not work. This is VERY
important!
You should now define at least one user to the Work Status
program before continuing. Please refer to the section "Work
Status Administrator's Guide" . Once the users have been
defined you need to configure each user's work station to access
Work Status. Please see the section "Configuring a User's Work
Station".
Work Status Administrator's Guide
The administrator is responsible for maintaining an up-to-date
list of all network users and groups who can access Work Status.
No user may log into Work Status without first being defined by
the administrator. Each time Work Status (WSTATUS.EXE) is
executed it gets the user's network ID from Windows. If Window's
does not know the user's network ID, Work Status prompts the user
for it. NOTE: Network ID's in Work Status must be 8 characters
or less. If you have defined network users with longer ID's you
may want to change their network ID.
WARNING: Never access Work Status Admin (WSTATUSA.EXE) if ANY
users are currently running the Work Status program. Data
corruption may result. You can see who is logged in by running
Work Status (WSTATUS.EXE) and checking the user list for a plus
sign in the right column. The plus sign indicates the user is
currently running Work Status.
Instructions for maintaining the Work Status user list:
1.Start the Work Status Admin program (WSTATUSA.EXE) by double
clicking on the icon in the Work Status group.
2.If this is your first time using the program a blank list of
user displays. We suggest you add your name first.
3.Type a user's Network ID in the text box at the top of the
screen. Notice that the Add button becomes available when
anything is typed in the text box. Some characters are not
permitted as network ID's. These characters will not be
entered into the text box.
4.Click Add (or press Enter). A directory on the hard drive
under the Work Status directory (ex. WSTATUS\MSG\<network
id>) is created. This directory is used to store phone and
mail messages. If you remove the user the directory and all
files contained in it are also removed.
5.The User Addition window displays. Enter the information
requested. The Full Name is required and defaults to the
network ID.
6.It this person is to be considered the "Receptionist", click
the Receptionist check box.. A receptionist is a user who
can change other user's status and alert them to new phone
messages, and faxes. More than one user can be a
receptionist.
7.The Refresh Interval is the number of minutes
(approximately) between checks for new phone messages, fax,
and mail. This also controls how often the user status list
is updated. This value defaults to 2 but may be changed to
any positive value between 1 and 9999.
8.Click OK when done.
9.Proceed with the next network ID. If you attempt to add
more users than your user count permits, you will receive an
error message. You can check your maximum user count by
clicking on the Note icon.
10.Once you have defined your User ID's you can optionally
create groups and assign users to one or more groups. This
makes it much easier to send mail messages to groups of
users. Please see the section below.
11.When you have completed adding/changing users, click Save
and Quit to save the new user list to the network drive.
Any changes you make can not be reversed. Please be
careful.
Once you setup each user's work station they may begin using Work
Status. Please see the section "Configuring a User's Work
Station".
The Reset Button
The reset button is a quick way to reset the Phone Message, Fax,
and Mail alerts for all users. It also sets each users on-line
status to "Off Line". This should not normally be used but is
included for those instances when you want to reset these flags.
The ReDir Button
The ReDir button re-creates the directory tree of subdirectories.
This can be extremely helpful if you had to restore from backup
and empty directories were not re-created. Just click the button
to create directories for all users.
User Groups
The User Groups option allows you to assign a user to one or more
groups. These groups appear on the Copy mail list and can be
selected just like a user. This allows you to quickly and easily
send mail messages to all the members of one or more groups. The
system even allows you to selectively "remove" users from a group
(for a given message) which gives you absolute control over who
in a group receives a given message.
Click on the User Groups button to display the User Group entry
window. The left column list all defined groups. The right
column list all users in the system. Users who are highlighted
in the right column are members of the group which is currently
highlighted in the left column.
You simply click on the group you want to display/change and then
click on the users to highlight (member of group) or un-highlight
(not a member of group). This gives you a quick and easy method
of adding and removing users from a selected group.
To add a new group , enter the group ID (7 characters or less) in
the box under the group list. You then click Add. You can then
add users to the group. You can delete a group by selecting it
and clicking Delete.
Note: The same user can belong to any number of groups. As you
delete users form the primary administration window, the groups
are automatically updated to reflect your changes. Don't forget
that when you add a new user you should also assign them to any
groups as necessary.
Deleting Users
You may delete a user at any time. When you delete a user all
phone and mail messages sent TO that user are automatically
deleted. Any bulletins posted BY that user are not deleted. The
receptionist has the ability to delete any bulletin as easily as
they would delete their own. Please ask the receptionist to
delete any bulletins desired.
Configuring a User's Work Station
If windows is loaded on the network and all users share the same
copy of Windows, you can skip this section. The initial
installation made all the changes necessary (assuming that the
System Administrator also shares the same copy of networked
Windows). If users have Window's loaded on their local hard
drive you should follow the instructions below to configure the
work station.
1.If you have not already, start windows on the user's work
station.
2.From the Program Manager select File and Run. Type the
network drive letter, path, and file name SETUP and press
enter. For example, if the \WSTATUS directory was created
on G: drive, you would type G:\WSTATUS\SETUP.
3.The setup window displays. The drive and path at the bottom
of the window should already be correct. This path must
point to the network drive which contains the WSTATUS.EXE
file. It the background for the Network Path box is green,
it is correct. If it is red, you need to use the drive and
directory list boxes to change to the correct drive. You
are not allowed to click Continue until the path is correct.
4.At the bottom of the window you have the option to create a
Program Manager group for Work Status. We recommend that
you leave this box checked. After installation you may move
the Work Status icons to another group if desired.
5.At the bottom of the window you have the option to
Automatically start Work Status when you start windows.
This option will add the Work Status icon to the Startup
group.
6.At the bottom you have the option to copy the runtime .DLL
to the Windows System directory. We recommend that all
users copy this file to improve application performance and
reduce network traffic.
7.Click continue when you have selected/deselected the desired
options. The program will now configure your system for
Work Status as follows:
A new group is optionally created named Work Status
The Work Status program is added to this new group
Work Status is optionally added to the Startup group
A WSTATUS.INI file is added to the Windows Directory
The VBRUN200.DLL is optionally copied to the Windows
System directory
8.The work station setup is complete.
The user may start Work Status by double clicking the Work Status
icon in the WSTATUS group.
If you selected automatic startup, the Work Status program will
start every time Windows is started. This is the recommended
configuration.
User's Guide to Work Status
The Work Status program is very easy to use. If your computer
was configured to automatically start Work Status when you start
Windows, the program loads automatically. If not, just double
click the Work Status icon in the program manager. By default it
is located in the WSTATUS group (although the icon may have been
moved).
If Windows does not know your Network User ID you will be
prompted for it. Enter the same ID you used to log onto the
network. If Windows knows your ID this step is skipped.
The Work Status window displays. Note: If this is a licensed
version, the .multimedia WAV files are loaded on the network, and
you have sound support, you will receive a verbal greeting.
You may not resize the window but you may use the Minimize button
in the upper right hand corner of the window to make it an icon
while you are not using it. It is STRONGLY recommended that you
leave the program running as an icon all day. Only if the
program is running will it check for new messages, fax, or mail
about every 2 minutes.
Note: A pull down menu system is provided for those who do not
want to use a mouse. You can use this menu to accomplish all
functions which would otherwise be done with the mouse. These
instructions assume you are using a mouse. If you are not using
a mouse please refer to the pull down menu options as necessary.
Viewing the Status and Details of Other Users
The left side of the window contains the user list. This is the
list of all users who are able to use the Work Status program.
If you need to know the status, phone, return time, brief
message, etc. of a specific user, you simply find their name in
the list, click on the name, and click on the Detail button (or
just double click on the name). The detail window displays. You
can view (but not change) this information. You can use this
information as a real-time phone book, network directory, etc.
The brief message can give details about the user's status.
Changing your own Status and Details
You are responsible for maintaining your own status information.
This information will be available to all other Work Status users
on the network. The right side of the screen contains your
current information. You can change your status, phone, return
time, and brief message. After you make any changes you must
click the "Update" button to update the network and allow other
users to see your changes.
The status field is a free form text box. You may type your
status directly in the box. You may also click on the down arrow
directly to the right of the box to display a list of common
status types. You can then select from the list. This can save
you same typing. The Work Status Administrator can change this
list of status types. Please contact the administrator if you
have some suggestions for new status types.
Sending Mail Messages
You may quickly send a mail message to any user. In the user
list, click on the user you want to send the message to and click
on the Mail icon at the top center of the window. A message
window appears prompting you for the subject and message text.
You may also indicate additional items about the message by
clicking on the options on the right side of the window.
To send this message to only one user (the user you selected on
the Work Status window) click Send. If you want to send this
message to other users (or change the addressee) click Copy. A
list of all users and groups displays in the left column. The
right column list all users who will receive this message. Click
on each user in the left column to add them to the distribution
list.
Click on the user in the right column to remove them from the
list. If you click on a group (ID's which begin with an
asterisk) all members of that group are added to the right
column. Click OK when done and then click send. If the
recipients are currently running Work Status they will be
notified of the new message in about 2 minutes.
Posting Bulletins
You may quickly post a global bulletin for other users to see.
Unlike eMail messages you don't send a bulletin to a specific
user. All users who have access to Work Status can see the
bulletin. Think of these bulletins as items you would post on
your company's cork board. Anyone can post but a user can only
delete their own bulletins. Note: The receptionist can delete
any bulletin. Also, bulletins (once posted) can not be changed.
You can, however, use Copy (Ctrl-C) and Paste (Ctrl-V) functions
to create a new bulletin from the text of an old one and
optionally delete the old bulletin.
To post a bulletin clock on the paper icon at the top center of
the window. A message window appears prompting you for the
subject and message text. To post this bulletin to all users
click Send.
Note: Posting of a new bulletin does not send an alert to users.
It is the users responsibility to check the bulletin board (just
like they would check the cork board in the office).
Receiving Alerts
Alerts tell you that you have a new phone message, mail message,
or fax. The Work Status system checks for alerts every 2
minutes. If any alerts are detected, a Work Status Alert window
displays and the computer beeps. The icon(s) for the alerts
display in the window.
You have several options at this time. You can click on OK to
remove the alert window. Two minutes from now the window
re-displays. You can click Clear Alerts to clear all alerts and
remove the window. You will not get alerted again unless someone
send you new alert. You can click Work Status which displays the
Work Status window. You can then check your messages or change
your status.
Up to three icons will also display indicating the type of alerts
you have. You may click on the icon to immediately display the
messages (or in the case of a Fax alert, clear the alert). This
can save you some time. Instead of going to Work Status and
clicking on the message icon, you can click on it here.
IMPORTANT :If Windows is not the primary application (i.e. you
are running DOS full screen exclusively), the Work Status program
is not running even though it may be loaded. You won't receive
alerts until you are in Windows for about 2 minutes or click the
Work Status Update button.
Reading and Processing Mail Messages
To view your mail messages click on the mailbox icon at the
bottom of the Work Status window. A list of all current messages
displays.
You may highlight the desired message and click View (or just
double click on the message) to see the detail. When you are
done you should click Cancel to return to the mail list.
In addition to viewing messages you may make changes and then
send the changed message to any number of users. Click Copy and
highlight the users you want to send the message to. Click OK
and then click Send to send the message.
You may also quickly reply to a message. Display the message in
the detail window and click Reply. The Replying flag is checked
and the address of the message is automatically set to the
network ID that posted the message. You can change the message
any way you want. If necessary you may also add additional users
to the distribution list by clicking Copy. Click Send when you
are ready to send the message.
You can delete a mail message by clicking the Delete button on
the detail window or by returning to the message list,
highlighting the desired message, and clicking Delete. You are
prompted to confirm the deletion.
Reading and Deleting Phone Messages
To view your phone messages click on the phone icon at the bottom
of the Work Status window. A list of all current messages
displays.
You may highlight the desired message and click View (or just
double click on the message) to see the detail. When you are
done you should click Cancel to return to the mail list.
You can delete a phone message by returning to the message list,
highlighting the desired message, and clicking Delete. You are
prompted to confirm the deletion.
Processing Fax Alerts
Fax alerts do not have details. If the receptionist notifies you
about a new fax, you will receive the alert just like messages
and the Fax icon will appear at the bottom of your window. This
is a reminder that you have a fax waiting. When you pick up your
fax you should click on the icon to remove it from the window.
This stops the system from repeatedly alerting you about the same
fax.
Reading Bulletins
To view all bulletins click on the paper icon at the bottom of
the Work Status window. A list of all current bulletins
displays. You may highlight the desired bulletin and click View
(or just double click on the bulletin) to see the detail. When
you are done you should click Cancel to return to the bulletin
list.
You can only delete a bulletin message that you originally
posted. Click the Delete button while viewing the detail of the
bulletin you want to delete. You are prompted to confirm the
deletion.
Setting your own Automatic Update Refresh Interval
You may change your automatic update refresh interval from 1-9999
minutes. This interval controls how often Work Status will check
for new alerts and update the status information in the user
list.
Exiting Work Status
You may exit the work status program at any time. It is
recommended that you leave it running as an icon so that you are
promptly alerted to new messages, fax, and mail.
When you exit the program a message box displays asking if you
want to tell others that you are "Out". If you click Yes, your
status is changed to "Out". If you click No, your status is not
changed. If you click Cancel, the program does not exit. It is
recommended that at the end of the business day you indicate you
are Out. Don't forget to change your status to "Available" when
you next return to work.
Note: If Work Status is running and you exit Windows, you will
also receive this message box. The cancel button, however, will
not stop Windows for exiting.
Receptionist's Guide to Work Status
The standard Work Status program works the same for all users.
You should review the instructions "User's Guide to Work Status"
before reading these instructions. Those Work Status users
designated as "Receptionist" have addition features. These
features include:
* Ability to notify a user of a new Phone Message or Fax
* Ability to change the status, phone number, return time,
and brief message of any user
* Ability to delete any user's posted bulletin
Like all other Work Status users, the receptionist can see the
status of anyone. This can help the receptionist know when to
take messages, what extension to transfer calls to, or what
outside phone number (car, home, hotel, etc.) to give the caller.
The receptionist's Work Status window looks very similar to those
of non-receptionist. The only difference is the two additional
icons at the top of the screen, one for sending phone messages
and the other for sending Fax alerts.
Notifying a User
To send a user a phone message, select the user from the list by
clicking on the user name, and then click on the phone icon. You
are prompted for additional information about the phone message.
For example, if you want to send Judy a phone message, you simply
locate Judy's name in the list, click on her name, and click on
the Phone icon at the top of the screen. You can enter the phone
message in the detail window and click OK. Less than 2 minutes
later Judy's computer will beep and she will be told she has a
new phone message.
Faxes are handled a little differently. You are not prompted for
Fax details. The user will be alerted, but must pick up the fax
themselves.
Changing a User's Status
As the receptionist you have the additional responsibility to
maintain a user 's status if they forget to (or can not) update
it themselves. It is always preferable for the user to maintain
their own list, but this may not always be possible.
By clicking on the user's name and then clicking the detail
button (or just double clicking on the name) the detail window
displays. This window contains additional details about the
user's status. Unlike the detail window for non-receptionist ,
you may change the user's status, phone, return time , and brief
message. Similar to changing your own status you may type in the
status or select from the list provided.
For example, a group of people are heading out to lunch. As each
one leaves, you can check their status. If they forgot to change
their status to "At Lunch" you can change it for them. The same
is true when they return. Remember, you are not only updating
your own list, but the list of every computer in the office.
This service can be invaluable.
Deleting a User's Bulletin
You have the ability to delete any user's bulletin as easily as
your own. Please see the section "User's Guide to Work Status"
for instructions.
Customizing Work Status
Changing the Status Type List
The Work Status system defaults to a list of status ID's which
include:
"Available"
"Not Available"
"Out of Office"
"See Message"
"In Car"
"Do Not Disturb"
"In Conference"
"Back in 5 min"
"Back in 10 Min"
"Back in 30 Min"
"Back in 1 Hour"
If this list does not suit your needs you may make your own list
which replaces the hard coded list above. To design your own
list create an ASCII file in the network \WSTATUS directory
named WSTATUS.MSG. Place one status type on each line. Status
types are limited to 15 characters.
Make sure there are no blank lines (especially one or more blank
lines at the end of the file). Save the file. The next time
Work Status is started you list will display when the user clicks
on the List Box button.
Keep in mind that any user may either select from the list or
manually type their status. This may save you from having to
account for every possible status. Some users may even want to
indicate where in the building they are (instead of using the
Brief Message). This way, their location appears in the User
List without users having to view the detail window.
Specifying the User's Network ID
If windows does not know the current user's network ID when they
start Work Status, the user is prompted for it. If you would
prefer not to be prompted, you can add the user's network ID
directly after the program name in the program manager (separated
by a space). Fox example, if Work Status is installed on G: in
the directory WSTATUS, the program manager command is
G:\WSTATUS\WSTATUS.EXE. You simply add the user's name after
this. It would now read G:\WSTATUS\WSTATUS.EXE JUDY. The
system would read this name if Windows does not know the network
ID.
If you do not want to customize each user's windows system, you
may set the DOS environment variable WSTATUS to the user's
network ID. This environment variable will be checked if Windows
does not know the ID and the ID is not specified on the Work
Status command line.
multimedia Sound Control
When you license any users (and pay the license fee) the system
is automatically made multimedia aware. In response to certain
Work Status events the system will play an associated .WAV sound
file which is located in the network Work Status directory. Your
computer must have sound support for the files to be played.
You may optionally include an additional $10.00 with your license
fee (see section below) and receive a diskette with all the .WAV
files pre-made for you. This diskette also includes the latest
version of Work Status, the documentation in Ami Pro format (with
captured screens), and additional programs developed by TARDIS
DP Consultants. If you don't want the diskette you may make
your own .WAV files with the Windows Sound Recorder. Below are
all the .WAV file names and a brief description of each.
File Name Sound File Description
START.WAV Program Startup ("Welcome to Work
Status")
END.WAV Program Shutdown ("Thank you for
using Work Status")
ALERT.WAV Alert Dialog Box Display ("You
have an alert")
ABOUT.WAV About Dialog Box Display ("TARDIS
DP Consultants...")
SHOWFAX.WAV Clear Fax Alert ("Fax alert is
cleared")
SHOWMAIL.WAV Show List of your Mail ("Here is
your Mail")
SHOWPHON.WAV Show List of your Phone Messages
("Here are your phone messages")
SHOWBULL.WAV Show List of all Bulletins ("Here
are the bulletins")
USERDETL.WAV Display user Detail Information
("User Detail Information")
UPDATE.WAV Manual update of the User Status
List ("Updating user list")
SENDFAX.WAV Send a Fax Alert ("Fax alert has
been sent")
SENDPHON.WAV Send a Phone Message ("Phone
message")
SENDMAIL.WAV Send Mail ("Mail Message")
SENDBULL.WAV Post a Bulletin ("Post Bulletin")
ISSAVE.WAV Any Mail, Phone, or Bulletin is
Saved ("Item is begin saved")
OUT.WAV Are you out Dialog Box Display
Increasing the User Count
The Work Status system ships with a maximum of 5 users. If you
only need 5 users you may use Work Status with our compliments.
If you need more than 5 users you need license them. This simple
process increases your user count to the value specified in the
chart below. Note: With only 5 users multimedia sound is not
supported. You must license additional users to gain this
support.
Total Number Total License
of Users Cost
(Including
Discount)
10 $50
20 $100
30 $150
40 $200
50 $225
60 $270
70 $315
80 $360
90 $405
100 $425
>100 Write for
For example, if you have 8 people in your organization and want
them all to use Work Status, you just need to purchase a 10 user
license for $50.00. If you need to purchase a 20 user license
the cost is only $100.00. Discount prices are available above
40 users. The chart gives pricing for the different user
platforms (which include any discounts). The number of users is
always the TOTAL number, not the increase.
Ordering Users for the First Time
If you have already ordered users and need to order some more,
please see the section "Ordering Additional Users".
1.Decide how many users you want to track with Work Status.
Round this value up to the next available user count on the
chart at the beginning of this manual.
2.Decide if you want the multimedia .WAV files, the latest
version of Work Status, the Work Status documentation in Ami
Pro format (with captured screens), and other shareware
programs developed by TARDIS DP Consultants. If you do,
include an additional $10.00.
3.Write a bank check, personal check, or money order for this
amount. Make the check out to Charles Cranford. Sorry, no
credit cards or COD orders. Personal checks require 5 days
to clear.
4.Run the INSTALL.EXE program and write your serial number on
the order form (see below) and on the front of the check.
Be careful. This number must be accurate or your activation
key will not work.
5.Write on the front of your check your CompuServe account
number (not your password!). We will send you the
activation key via CompuServe eMail. If you ordered the
multimedia diskette it will be sent to you via US Mail. If
you don't have a CompuServe account we will mail your
activation key to the name and address on the order form.
6.Complete the Order Form (See below).
7.Make the check out to Charles Cranford and mail the check
and any product suggestions to:
TARDIS DP Consultants
Department 45
6 Sedley Ct.
Greensboro, NC 27455
8.We maintain a database of all Work Status clients, their
serial number, and the number of users each has licensed.
We are able to verify the user count if you need to purchase
additional users in the future.
9.We will issue an activation key and return it to you via
CompuServe eMail or US Mail ASAP. This activation key will
set the number of users to the quantity you ordered.
10.When you receive your activation key refer to the section
"Installing the Activation Key".
Ordering Additional Users
If this is the first time you are ordering users please see the
section "Ordering Users for the First Time".
1.Decide how many TOTAL users you want to track with Work
Status. Round this value up to the next available user
count on the chart at the beginning of this manual.
2.Decide if you want the multimedia .WAV files, the latest
version of Work Status, the Work Status documentation in Ami
Pro format (with captured screens), and other shareware
programs developed by TARDIS DP Consultants. If you do,
include an additional $10.00.
3.Start the INSTALL.EXE program and click on the "Note" icon.
This displays the number of users you have now. If this
number is 5 you should refer to the section "Ordering Users
for the First Time".
4.Using the chart at the beginning of this manual determine
the total cost for the new number of user you need, and
subtract from that the cost for the number of users you
already have. This is the cost of the additional user
licenses. You are basically getting a credit for previously
purchased users. Note, the 5 users in the shareware version
are not counter as users you have already licensed.
5.Write on the front of your check your CompuServe account
number (not your password!). We will send you the
activation key via CompuServe eMail. If you ordered the
multimedia diskette it will be sent to you via US Mail. If
you don't have a CompuServe account we will mail your
activation key to the name and address on the order form.
6.Complete the Order Form (See below).
7.Make the check out to Charles Cranford and mail the check
and any product suggestions to:
TARDIS DP Consultants
Department 45
6 Sedley Ct.
Greensboro, NC 27455
8.We maintain a database of all Work Status clients, their
serial number, and the number of users each has licensed.
We are able to verify the user count if you need to purchase
additional users in the future.
9.We will issue an activation key and return it to you via
CompuServe eMail or US Mail ASAP. This activation key will
set the number of users to the quantity you ordered.
10.When you receive your activation key refer to the section
"Installing the Activation Key".Installing the Activation
Key
Installing the Activation Key
When you receive your activation key you must install in on the
network so that the user count is updated. The user count and
other encoded information is stored in the file WSTATUS.REG in
the network \WSTATUS directory. You should always have a backup
of this file in case you have network problems. Note: Future
updates will not touch this file so you can install software
updates without affecting your user count.
1.Start Windows on the Administrator's work station originally
used to install the Work Status programs.
2.Start the INSTALL.EXE program by double clicking on the Work
Status Install icon in the program manager.
3.In the Activation Key text box type exactly the activation
key provided. If the activation key text box is not visible
verify that the correct work status directory is selected.
The background of the Network Path box should be green.
4.Click the continue button to apply the activation key and
increase your user count.
5.When you start Work Status and click on the Note icon the
Maximum Users should now reflect the total number of users
you licensed.
6.If you have any problems with the procedure you can contact
TARDIS DP Consultants via CompuServe ID 73337,2472 or by the
address at the beginning of this manual.
Installing the multimedia Diskette
If you purchased the optional multimedia diskette it is sent to
you via US Mail. Once you have the diskette follow the
instructions below to install it.
This diskette contains the following items:
* Late breaking news in ASCII format (README.TXT in root
directory)
* The latest version of Work Status (WSTAT.EXE in root
directory)
* multimedia .WAV sound files for Work Status events
(WSTATW.EXE in root directory)
* The Work Status documentation in Ami Pro format
(WSTATD.EXE in root directory)
* Additional TARDIS DP Consultants shareware programs (in
various .EXE files in root directory)
1.Insert the diskette in the floppy drive. These instructions
assume you are using the A: drive.
2.Read or print the ASCII file README.TXT in the root
directory. You can use the Windows Notepad to do this.
3.If the README.TXT file gives you different instructions
follow those instead of the ones printed here.
4.The latest version of the Work Status program in stored in a
self extracting EXE file in the root directory. To update
Work Status simply change to the network Work Status
directory and execute this file from the floppy diskette.
For example, change to G:\WSTATUS and type the command
A:\WSTAT and press [Enter]. You DO want to overwrite any
existing files. This process will NOT effect your licensed
user count.
5.The multimedia .WAV files are stored in a self extracting
EXE file in the root directory. To add sound to Work Status
simply change to the network Work Status directory and
execute this file from the floppy diskette. For example,
change to G:\WSTATUS and type the command A:\WSTATW and
press [Enter]. If you have already created some of the .WAV
files that you may not want to overwrite any existing
files.
6.The Work Status documentation files are stored in a self
extracting EXE file in the root directory. To access this
Ami Pro documentation simply change to your normal work
processing document storage directory and execute this file
from the floppy diskette. For example, change to C:\WPDOC
and type the command A:\WSTATD and press [Enter]. If you
have a document already named WSTATUS.SAM that you may not
want to overwrite the existing file. You will need Ami Pro
version 3.0 or later to access this file.
7.There will be additional TARDIS DP Consultants programs for
you to try on a 15 day trial basis. These programs must
each be licensed if you use them after the trial period.
These programs are stored as various self extracting ZIP
files in the root directory on the diskette. DO NOT PLACE
THESE FILES IN THE WSTATUS DIRECTORY! More information
about each of these programs is located in the README.TXT
file in the root directory.
8.IMPORTANT: Most of these programs require the VBRUN200.DLL
file be loaded in your \WINDOWS\SYSTEM directory to
function. Although you probably already have this taken
care of (it was optionally copied during the Work Status
installation) a copy of this file in included on the
diskette as a self extracting .EXE named RUNTIME.EXE in the
root directory. Change to the \WINDOWS\SYSTEM directory and
execute the RUNTIME.EXE file from the floppy diskette. In a
network with Windows loaded locally you should do this on
every work station.
9.Store the diskette in a safe place. You are not authorized
to distribute the files on this diskette to anyone.
Advanced Topics
Sending Mail from Other Programs
Work Status allows you to create ASCII files from any program and
then "Send" the ASCII file as a message to any Work Status user.
This allows Windows and DOS programs to indicate their progress
or status by sending a mail message via Work Status. An example
might by the nightly backup process sending a message to the
network supervisor that the backup completed. This feature can
prove invaluable!
The ASCII file must have the following format to be processed
correctly by Work Status.
* Line 1 - The Work Status Network ID of the person SENDING
this message. Although this value is not checked against
defined Work Status users, it MUST be correct. Proper
message functioning will be impaired if it is not a valid
user.
* Line 2 - The Subject (any length)
* Line 3+ - The message text. The text will automatically
word wrap in the Work Status message window, so you should
not include CRLF (ASCII 13 & 10) unless you specifically
want to start a new line.
The file must match the above specification (although Line 2 may
be blank, there must be at least 3 lines in the file!). The file
size is limited to about 64K (the maximum size windows can store
in a text box).
To send the message to a user, you must save the ASCII file in
the desired user's message directory. For example, if you
installed the Work Status program on the network drive G: in the
\WSTATUS directory, and you want to send the message to Judy, you
must store the ASCII file in the directory G:\WSTATUS\MSG\JUDY.
The name of the ASCII file is important also. Only files which
have the first letter of "N" (for new) and the extension ".MAI"
will be converted to mail messages. Although you can send a file
named simply N.MAI, it is STRONGLY recommended that you include
in the file name a random number and that you check for the
existence of a same named file before saving the new one. This
will prevent you from accidentally writing over an ASCII message
file sent earlier.
Every time a user starts Work Status or the user list is updated,
their message directory (see above) is scanned for all files
matching N*.MAI. If any are found, they are saved as a new file
(M???????.MAI) in internal message format , the original ASCII
file deleted, and the user alerted to new mail.
Work Status Order Form
Your Name: _____________________________________________
Company Name: _____________________________________________
Street Address: _____________________________________________
_____________________________________________
City: _____________________________________________
State: ______________________ Zip: _______________
Phone: (____________) ____________-__________________
CompuServe ID: ___________________________________ (optional)
Where did you here about Work Status: __________________________
_________________________________________________________________
Computer Hardware: ______________________________________________
Windows Version: __________ DOS Version: ___________
Network: _____________________________________________
Work Status Ordering
Have you licensed Work Status users previously? ______________
How many users do you have now? ______________
TOTAL USERS you need? ______________
Cost of these users (see instructions) ______________
Do you want the multimedia Diskette? ______________
This diskette contains the latest version
of Work Status, all multimedia .WAV
files, documentation in Ami Pro format, Add $10.00
and other TARDIS DP Consultants shareware
programs for you to preview.
Diskette Size [] 3" HD [] 5" HD
TOTAL (users and diskette) $_____________
Amount of Payment $_____________
Payment Method []Personal Check []Money Order []Bank Check
Please make payment out to Charles Cranford and mail to:
TARDIS DP Consultants
Department 45
6 Sedley Ct.
Greensboro, NC 27455
Updating Work Status
Simply copy the files included in the self extracting file into
the network Work Status directory. You DO want to overwrite any
existing files.
When updating to version 2.1
* Before you run Work Status again you should run the
administration program (WSTATUSA.EXE) so that the new
Group file can be created. Failure to perform this step
will cause error messages when Work Status starts.
Applying an update will not alter your user count, user messages,
or custom status list.
Update History:
Version 1.5 (Initial Release) on 4/8/93
Version 2.0 released on 4/12/93
* Corrected bug which would cause the same alert box to
display repeatedly on the screen if the computer was left
unattended and you are notified of one or more alerts.
* Corrected bug which would erase changes you were currently
making to your own status if the user list was refreshed.
Now, the timer counter is reset each time you change any
of your own status information.
* Corrected bug which could corrupt the database if the
receptionist was making changes to a user and a refresh
occurred. Now, refresh is disabled for the receptionist
if they are currently changing another user's status
information.
* Changed the Alert message box to include three option
buttons (OK, Clear Alerts, and Go To Work Status). The
message box is now automatically removed from the screen
after 30 seconds.
* The user has the option of clicking on one of the alert
icons in the alert window to immediately access the
desired area (phone, mail, or fax).
* Added ability to accept ASCII files from other programs
(Windows or DOS) and send them as mail messages to Work
Status users.
* Added ability to initially send the same mail message to
any number of people
* Added ability to forward a mail message to any number or
people
* Added ability to reply to a mail message and to send the
reply to any number or people
* Added ability to delete a phone or mail message at the
detail window
* Added ability to print phone and mail messages to the
current Windows default printer
* Added pull down menu system to allow users to access the
program without a mouse
* Phone and Mail messages are now sorted by the date they
were sent
* Gave the user the ability to change their own refresh
interval for automatic updates
Version 2.1 released 06/06/93
* Added User Groups so that you can send mail to members of
a group.
* Changed window background colors to make windows easier to
read on standard VGA systems
* Added support for Global Bulletins
* The Receptionist can now delete any bulletin.
* Correct problem using 8 character network ID's
* Added return phone numbers to all Phone Messages.
* Allow network ID to be included on the command line after
the program name
* Allow the network ID to be specified in the DOS
environment variable WSTATUS
* The program no longer depends on the WSTATUS.INI file in
the Windows directory to locate the network files. As
long as the Work Status program is run from the network
drive and data directory the system can locate the data
files. If not, the WSTATUS.INI file in the Windows
directory is used to locate these files.
* Changed location of buttons in the Mail and Phone detail
windows to make system more consistent.
* Replaced the opening Network ID Query with a smaller
window.
* Added multimedia sound support (licensed version only)
* The Install and Setup programs will no longer duplicate
program manager icons
Notice
Software License Agreement
Work Status is not and never has been public domain software, nor
is it free software. You are, however, granted a 5 user preview
without cost. To access more features or support additional
users you must license additional users. Licensing additional
users also licenses the program.
The software product (and all associated files) and user's
manual are copyrighted and all rights are reserved by TARDIS DP
Consultants and Charles L. Cranford IV.
5 User version users are granted a limited license to use Work
Status for no more than 5 users for the purpose of determining
whether Work Status is suitable for their needs. The use of Work
Status by more than 5 users requires registration and the issuing
of a activation key. The use of the 5 user version with more than
5 users by any person, business, corporation, government agency,
or any other entity without licensing all users from TARDIS DP
Consultants is strictly prohibited.
A license permits a user to use Work Status on any single
computer, or, in a LAN environment, one copy may be installed on
one server and this copy may be shared among the workstations
connected to the LAN that are under the same roof as the LAN
server or on a wide area network. The software may not be
installed on more than one server without additional licenses.
No one may modify or patch the Work Status files in any way,
including but not limited to decompiling, disassembling, or
otherwise reverse engineering the program.
A limited license is granted to copy and distribute Work Status
for the trial use of others, subject to the above limitations,
and to those below:
(1) Work Status must be copied in unmodified form, complete
with the file containing this license information and all
documentation.
(2) Work Status may not be distributed in licensed form to
any person. It MUST be distributed as an unlicensed copy.
(3) No fee, charge, or other compensation may be requested
or accepted for distributing Work Status, except as
follows:
(a) operators of electronic bulletin board systems may
make Work Status available for downloading. A
time-dependent charge for the use of the bulletin board is
permitted so long as there is no specific charge for the
download of any Work Status files.
(b) vendors of Shareware may distribute Work Status,
subject to the above conditions, and may charge a disk
duplication and handling fee, not to exceed ten dollars.
Limited Warranty
TARDIS DP Consultants warrants that all disks provided are free
from defects in material and workmanship, assuming normal use,
for a period of thirty days from the date of purchase.
TARDIS DP Consultants warrants that Work Status will perform in
substantial compliance with the documentation supplied with the
software product. If a significant defect in the product is
found, the Purchaser may return the product for a refund. In no
event will such a refund exceed the license price of the product.
The product and all updates are provided on an "as is" basis
without warranty of any kind, express or implied, except as
stated above including, but not limited to the implied warranties
of merchantability or fitness for a particular purpose. The
entire risk as to the selection, quality, results, and
performance of the product is with the Licensee. Should the
product prove defective, then the Licensee (and not TARDIS DP
Consultants or its dealers) assumes all liability and expense
incurred as a result thereof. Some jurisdictions do not allow the
exclusion of certain implied warranties so in such jurisdictions,
the above exclusion of implied warranties may not apply to you.
The limited warranty gives you specific legal rights. You may
also have other rights which vary from jurisdiction to
jurisdiction.
TARDIS DP Consultants shall have no liability or responsibility
to you or to any other person or entity with respect to any
liability, loss or damage caused or alleged to be caused directly
or indirectly by the product or your use, misuse or inability to
use the product, including but not limited to, any interruption
of service, loss of business, anticipatory or actual profits or
consequential damages resulting from the use, misuse or inability
to use the product.
TARDIS DP Consultants does not warrant that the functions
contained in the product or updates will meet your requirements.
Use of this product for any period of time constitutes your
acceptance of this agreement and subjects you to its contents.
[End of Documentation]