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1994-02-09
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Contact Manager Report Generator Version 2.00 Documentation
Copyright (C) 1993, DataTek Computer Services.
All Rights Reserved.
Member
┌───────┐
┌────┴──┐ │ (R)
──┤ │ ├───────────────────
│ ┌────┴──┐ │ Association of
│ │ ├─┘ Shareware
└──┤ O │ Professionals
─────┤ │ ├─────────────────────
└───┴───┘
--- Shareware Concept:
Shareware distribution gives users a chance to try software before buying it.
If you try a Shareware program and continue using it, you are expected to
register. Individual programs differ on details -- some request registration
while others require it, some specify a maximum trial period. With
registration, you get anything from the simple right to continue using the
software to a myriad of benefits.
Copyright laws apply to both Shareware and commercial software, and the
copyright holder retains all rights, with a few specific exceptions as stated
below. Shareware authors are accomplished programmers, just like commercial
authors, and the programs are of comparable quality. (In both cases, there
are good programs and bad ones!) The main difference is in the method of
distribution. The author specifically grants the right to copy and distribute
the software, either to all and sundry or to a specific group. For example,
some authors require written permission before a commercial disk vendor may
copy their Shareware.
Shareware is a distribution method, not a type of software. You should find
software that suits your needs and pocketbook, whether it's commercial or
Shareware. The Shareware system makes fitting your needs easier, because you
can try before you buy. And because the overhead is low, prices are low also.
Shareware has the ultimate money-back guarantee -- if you don't use the
product, you don't pay for it.
--- Disclaimer / Agreement:
Users of Report Generator must accept this disclaimer of warranty:
Contact Manager Report Generator is supplied as is. The author disclaims all
warranties, expressed or implied, including, without limitation, the
warranties of merchantability and of fitness for any purpose. The
author assumes no liability for damages, direct or consequential, which
may result from the use of Report Generator.
Report Generator is a "shareware program" and is provided at no charge to the
user for evaluation. Feel free to share it with your friends, but please do
not give it away altered or as part of another system. The essence of
"user-supported" software is to provide personal computer users with quality
software without high prices, and yet to provide incentive for programmers to
continue to develop new products. If you find this program useful and find
that you are using Report Generator and continue to use it after a 30 day
trial period, you must make a registration payment to DataTek Computer
Services.
Commercial users of Report Generator must register and pay for their copies
of Report Generator within 30 days of first use or their license is withdrawn.
Site-License arrangements may be made by contacting DataTek Computer Services.
Anyone distributing Report Generator for any kind of remuneration must first
contact DataTek Computer Services at the address below for authorization. This
authorization will be automatically granted to distributors recognized by the
(ASP) as adhering to its guidelines for shareware distributors, and such
distributors may begin offering Report Generator immediately. However DataTek
must still be advised so that the distributor can be kept up-to-date with the
latest version of Report Generator.
You are encouraged to pass a copy of Report Generator along to your friends
for evaluation. Please encourage them to register their copy if they find
that they can use it. All registered users will receive a copy of the latest
version of Report Generator along with other benefits described below.
--- ASP Ombudsman Statement:
"This program is produced by DataTek Computer Services, a member of the
Association of Shareware Professionals (ASP). ASP wants to make sure that
the shareware principle works for you. If you are unable to resolve a
shareware-related problem with an ASP member by contacting the member
directly, ASP may be able to help. The ASP Ombudsman can help you resolve a
dispute or problem with an ASP member, but does not provide technical support
for members' products. Please write to the ASP Ombudsman at 545 Grover
Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to
ASP Ombudsman 70007,3536."
--- Installation:
Since Report Generator (RG) is meant to be used as an add-on to Contact
Manager it is necessary that you decompress the distribution file into the CM
directory. For the purpose of example we will assume that the user is copying
the Report Generator.ZIP (RGXXXXX.ZIP) file from drive A to drive C --
sub-directory CM. You will have to substitute whatever drives and path you
intend to use.
Change to drive C type C: [press Enter]
change to the CM
directory type CD\CM [press Enter]
copy the compressed file
to the sub-directory type COPY A:\RGXXXXX.ZIP C: [press Enter]
de-compress the file type PKUNZIP RGXXXXX.ZIP [press Enter]
delete the .ZIP file type DEL RGXXXXX.ZIP [press Enter]
That's it!
--- Overview:
Report Generator is a an addon to our popular Contact Manager program. It is
a custom report generator that allows users to create, edit and save custom
reports using the data fields from Contact Manager. These reports can be
changed, saved, recalled, printed and deleted as needs change.
--- Starting The Program:
Start the program by typing 'RG' at the DOS prompt or accessing it from the
main menu within Contact Manager. When you leave RG it will take you to
Contact Manager whether you launched RG from DOS or not.
When launched, RG present a simple 5 item menu.
F1 - CREATE REPORT
F2 - EDIT REPORT
F3 - DELETE REPORT
F4 - RUN REPORT
ESC - QUIT
You can select any of these options by using the arrow keys and pressing
'ENTER' when the option you wish to execute is highlighted or you may
press the appropriate function key or the 'ESC' key or you may double-click
on the menu choice you wish to select.
--- Create Report:
The option allows you to select the row and column that you wish any of
Contact Manager's data fields to appear at when the report is printed.
Create report uses 2 screens to list all of Contact Manager's data fields.
here is a sample of screen 1:
ROW COLUMN ROW COLUMN
Group 31 Topic 2 36
Company Name 55 Topic 3 36
Address 1 55 Comment 1 59
Address 2 55 Comment 2 59
City 25 Comment 3 59
State 8 Comment 4 59
Group - Name of the data field -- corresponds to the group name
field in Contact Manager
31 - Indicates the length of the field. Therefore GROUP is a
31 character field.
The ROW and COLUMN fields are for the user to indicate at which row and
column this field should appear on the report. To skip a field, 'ENTER'
through the row and column fields.
You can use the arrow keys to move through the row and columns fields for
each of the data field designators.
***NOTE***
You can place more than 1 field on a printer line however, if you wish to
place more than 1 field per line you must be conscience of the field sizes.
For example, if you want to put the Group and the Company Name on line 1, you
could not do it. Group is 31 characters, Company Name is 55 Characters, the
totals in 86 characters which is wider then the 80 columns most printers will
allow you to print per line. So, the total characters per line must add up to
80 or less.
To Cancel the creation of a report press ESC at any field. To move to the next
page of the Create Report, press the F1 function key.
Page 2 allows you to continue placing the balance of the data fields and
give a name or description to your report.
To Cancel the creation of a report press ESC at any field. To move back to
page 1, press the F1 function key. To save the report, press the F10 function
key.
When you choose F10 to save a report, a short message will flash reporting
that RG is now compiling your report. During this short process, RG is
actually creating the outline for the report that it will send to the printer
when you choose Run Report at some point in the future.
--- Edit Report:
When you choose this option you will see a listing of the description you
entered when you created your reports. The menu is scrollable. You can select
a report by using the arrow keys and pressing 'ENTER' when the report you
want to edit is highlighted or you can use the mouse and double-click on the
report name. To Cancel selection press the 'ESC' key. Once selected you will
be presented with the same screens you saw in the Create Report section
except that the row and column values entered previously will be displayed.
Again by using the arrow keys you can move around the screen and add, change,
or delete any values you wish to alter.
Pressing 'ENTER' will advance the cursor to the next field without changing
the data. Alt-C will clear all the data from the current field and Alt-R will
restore data cleared with Alt-C assuming you have not changed fields between
executing the Alt-C and the Alt-R commands.
To Cancel the update of a report press ESC at any field. To move to the next
page of the Edit Report, press the F1 function key.
Page 2 allows you to continue editing the balance of the data fields and
either give a new name or description to your report or press 'ENTER' to
keep the report description the same.
To Cancel the editing of the report, press ESC at any field. To move back to
page 1, press the F1 function key. To save the report, press the F10 function
key.
When you choose F10 to save a report, a short message will flash reporting
that RG is now compiling your report. During this short process, RG is
actually creating the outline for the report that it will send to the printer
when you choose Run Report at some point in the future.
--- Delete Report:
When this option is chosen, again a list of report names is displayed. To
cancel the delete function, press the 'ESC' key. To delete a report, use the
arrow keys to select the report you want to delete and press 'ENTER' or
double-click on the report you want to delete.
--- Run Report:
This option again displays a list of reports that you have created. To select
a report either use the arrow keys and press 'ENTER' when the report you wish
to print is highlighted or double-click on the report name/description.
You may cancel the print selection by pressing 'ESC'. After selecting a report
a list of Contact Manager's groups will appear. The default group is 'ALL'
indicating that the report will print all records. If you wish to limit the
report to printing only A particular group, use the cursor keys to highlight
the group the want to print and press 'ENTER' or double-click on the group
name you want to limit the report to. If you want to print the report for ALL
records, move the cursor to the group name 'ALL' and press enter.
After this, RG asks 'Tagged Only?'. Answering 'Y' (Yes) will tell RG to print
only tagged records within the group you have previously selected. Answering
'N' (No) tells RG to print all records within the group you selected.
Next, RG needs to know if you want a 'Form Feed Between Each Record?'.
Answering 'Y' (Yes) to this question will cause RG to print 1 record per page.
Answering 'N' (No) will cause RG to print multiple records per page.
You can cancel the printing at any point by pressing the 'ESC' key.
After answering the 'Form Feed' question, there may be a slight delay before
printing starts. This delay will depend on whether you selected a specific
group, all groups, tagged records only or all records.
--- Quitting Report Generator:
By pressing 'ESC' at the Main Menu, you will be returned to Contact Manager.
Even if you started RG from DOS, Contact Manger will be invoked when you
exit.
--- Error Codes:
Error Description/Solution
25 Device Fault - Disk write error. Physical problem exists with
the drive. Contact your service representative.
53 File Not Found - A file that Report Generator needs can't be found.
57 Device I/O Error - An error has occurred between your computer and
your hard drive. Contact your service representative.
58 File/Path already exists - The path already exists on the drive
you are trying to install to. Choose another drive.
61 Disk is full - The drive you are working on is full. Choose another
drive.
71 Disk not ready - Your floppy drive latch is not closed. Close the
latch.
72 Disk media error - The floppy disk or hard drive has a media
error. Contact your service representative.
75 Access denied - Your floppy diskette or hard drive is write
protected. Remove the write protection feature.
76 Path not found - The program is looking for a path on the hard
drive and cannot find it.
77 Invalid drive spec - The destination drive specified does not
exist.
Call DataTek Technical Support at 215-374-2097 if you are presented with any
other error codes or need help correcting a problem or have any questions
about Report Generator.
--- Support:
DataTek Computer Services in a small company that I run part-time from my
home. Like many people I have a regular job that keeps my family fed. I am
usually available every night between 6:00 pm and 11:00 pm Eastern time and
from 8:00 am to 11:00 pm on weekends. Occasionally I go out for an evening or
go on vacation, but my answering machine is ALWAYS on and I will return your
call assuming you leave a number and the best time to call you.
I will be just as happy to help Shareware users as I am to help registered
users, however, assuming there is a list of users for me to call, registered
users will be moved to the top of it. Fair is fair. As far as I'm concerned
support is perpetual.
You can contact DataTek in any of the following ways:
Phone: (215) 374-2097 during the hours listed above or leave a message at
other times.
BBS: (215) 374-3735 24 hours
Mail: Kirk A. Wentzel
DataTek Computer Services
547 Wunder Street
Reading, PA 19602-2005
America Online - Leave message to user 'KirkAW'.
--- History:
Version 2.00 02-08-94
Updated edit and delete routines. There was a bug found in both routines that
caused the program not to find and display references to the proper report
data in all cases. Documentation changes.
Version 1.00 11-25-93
Initial Release
DATATEK REGISTRATION FORM RG 2.00
PROGRAM: # COPIES # DESIRED AMOUNT
CMRG ($20 per copy) 1 TO 5 _________ $________
CMRG ($18 per copy) 6 TO 10 _________ $________
CMRG ($16 per copy) 11 TO 25 _________ $________
CMRG ($14 per copy) 26 TO 55 _________ $________
CMRG ($12 per copy) 51 TO 99 _________ $________
100 or more call us, we'll sharpen the pencil! _________ $________
- DISK** - $2 per Disk Handling Fee (add if a disk is requested $________
A single handling fee is charged regardless of the
number of copies registered.)
Specify disk: 360K, 1.2M, 720K, 1.4M: __________
-SALES TAX- Pennsylvania residents add 6.00% $________
(Philadelphia residents add 7.00%)
TOTAL . . . . . . . . . . . . . . . . . . . . $________
PAYMENT BY:
Check/Money Order No.___________________ enclosed for $__________
MasterCard ___ VISA ___ American Express ___ Optime ___
Card # _________________________ Expiration Date: _____________
Signature _______________________________
Personal Checks: Allow 10 business days for check to clear.
Purchase Orders: Accepted with prior credit approval.
Credit Card Orders: Charge will appear on your bill from Dragon BBS.
MAILING ADDRESS:
Name:____________________________________________________________
Address:_________________________________________________________
City/State/Province:_____________________________________________
Country/Postal Code:_____________________________________________
Telephone (Voice/FAX/Modem):_____________________________________
Would you like us to setup an account for you on our
24 hour BBS? __ Yes __ No
If Yes, Password? _________________
** Disks are available at the time of registration only. Disks
are shipped U.S. Mail First Class in the United States and Airmail
to foreign countries. Upgrades are available through the DCS BBS.
Registered Users will be notified by mail whenever upgrades are
available.