RE$UME ! RE$UME ! RE$UME ! U S E R ' S G U I D E RE$UME ! RE$UME ! RE$UME ! North American InfoNet, Inc. P.O. Box 750008 Petaluma, CA 94952 (707) 765-1999 TRADEMARK All materials in the RE$UME!(tm) USER'S GUIDE and all disks to which it refers are proprietary to North American InfoNet, Inc. and protected by Federal Copyright laws. Any reproduction of these materials beyond those provisions of the licensing agreement without written permission by North American InfoNet, Inc. is expressly prohibited. Violators will be prosecuted. NOTICE: THIS IS NOT LICENSED FOR DISTRIBUTION THROUGH BULLETIN BOARDS! R E $ U M E ! CONTENTS Reference........................................................... i Disk Contents.................................................. i Conventions used in this guide................................. ii INTRODUCTION........................................................ 1 PART I - INFORMATION SCREENS........................................ 2 CHAPTER 1 - GETTING STARTED.................................... 2 TITLE ........................................ 2 SYSTEM CONFIGURATION.......................... 2 NAME/CATALOG ................................. 4 DISK SPACE.................................... 5 MAIN MENU .................................... 6a PART II - ACTIVITY SCREENS.......................................... 8 CHAPTER 2 - ENTERING DATA...................................... 8 SKILLS CATALOG................................ 8 PERSONAL HISTORY.............................. 11 ADD/UPDATE MENU.......................... 12 PERSONAL HISTORY SECTIONS .......... 15 SAVE/ABORT MENU.................. 17 END PRESENT POSITION................ 17 PRINT YOUR ENTIRE PERSONAL HISTORY.. 18 CHAPTER 3 - REQUESTING A RESUME................................ 19 PRINT/DISPLAY................................. 19 SECTION SELECTION............................. 19 OBJECTIVE HEADING............................. 21 SUMMARY....................................... 21 WORD PROCESSING OPTION........................ 21 CHAPTER 4 - SECONDARY OPTIONS.................................. 22 NAME/CATALOG.................................. 22 DELETE (NAME YOU SELECTED).................... 22 HELP MENU..................................... 23 Reference i DISK CONTENTS DISK FILES The master Re$ume! disk contains the following files: COMPSER.INS RWMENU.PGM RWLOGO.PGM RWMAN.TXT RWNAMCAT.PGM HELP.DOC RES2.PGM RESHELP.DOC ADDHELP.DOC BASESET RHELP.PGM BASRUN.PGM RWRES.PGM RWCATLOG.PGM RWADD.PGM RWBANK.SCN HELP.SCN START.BAT RESUME.BAT GUIDE.BAT NOTE: Additional special skills catalogs are available on disks. There are twenty-five catalogs containing specific occupational skills. These special skills catalogs may be used in addition to the generic skills catalog provided on Re$ume! A list of catalogs and an order blank are provided in your Re$ume! package. SKILLS AND DATA STORAGE The Re$ume! Working disk may also store the ten skills that you add, and the data that you enter. When running START the Working Disk is created without the User's Guide, leaving space for data storage. When storing resume data for more than 1 person, you should store the data on a hard disk or another floppy instead of the Working Disk. At the "Configuration Screen" indicate the drive on which the data is stored. Reference ii CONVENTIONS USED IN THIS GUIDE This guide has been designed to "guide" you through Re$ume! from the beginning to the end, screen by screen, menu by menu, and option by option. Parts I and II comprise the main body of documentation. Part I essentially gets you rolling with the information screens. Part II addresses the program's activities, beginning with instructions and explanations about entering data and ending with your "graduation", and you, the user, knowing fully-well how to print out a polished, finished resume. Part numbers/headings and chapter numbers/headings are capitalized and centered. Screen headings are as follows: "Title" Screen and are on the far left side of the page. ~~~~~~~~~~~~~ Section headings within text about each screen are indented and capitalized, as follows: "System Configuration" screen ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ DISK DRIVE IDENTIFICATION Headings, messages, questions, and any quotes from the screens, as well as our suggested answers are framed in quotation marks, as follows: "The data storage disk is in drive " The program itself contains many instructions, directs and helps you as you progress through its activities. The Re$ program and User's Guide are designed to give you complete and accurate instructions. Page 1 INTRODUCTION CONGRATULATIONS ! ! YOU HAVE MADE A STEP IN THE RIGHT DIRECTION ! ! * * * YOU NOW HAVE RE$UME! ON YOUR SIDE * * * Let me introduce you to your new partner, Re$ume! With Re$ working to make you look good, you are going to shine! Re$ helps you organize your personal history and experience, telling you the essential kinds of information to put on a resume. Re$ then formats and prints out your polished resume exactly as you instruct. The prime ingredient that you will add is your uniqueness. What makes you different? What makes your resume stand head and shoulders above other applicants' resumes? The magic word is SKILL!! Whose? Yours. What you do well is a SKILL. Re$ helps you evaluate yourself and your skills.....and that helps prospective employers evaluate how well you will fit into their organization. By definition, a resume is a "summing up". You and Re$ are summing up your life and experience. When you make your career changes, begin with Re$ume! It is the best tool available. Re$ works with you to go onwards and upwards! Page 2 PART I - INFORMATION SCREENS CHAPTER 1 GETTING STARTED PRELIMINARY SCREENS The first series of screens are to give you information, or for you to provide operating information to the computer. "Title" Screen (and its Copyright information) - For your information. ~~~~~~~~~~~~~ "Press any key to continue" "System Configuration" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Your answers here tell the computer what it needs to know about the date, the data disk drive, the paper being used, and the color setup. If the questions have not been answered completely, move the lightbar to "Update", press the return key, and answer each in turn. If they already have CORRECT answers, leave the lightbar on "Continue" and press return. To leave ReSume! at this point, move the lightbar to "Quit" and press return. DATE Re$ume! provides an automatic calculation of the amount of experience in the skills entered. Like an accounting system it "ages" the files and calculates experience based on the date entered as the current date. Accurate calculations are only possible with an accurate date. "System Configuration" screen - continued Page 3 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ DISK DRIVE IDENTIFICATION The program needs to know where to look for the personal history and skill data that you enter. The following question directs the computer to look on the drive that you identify. "The data storage disk is in drive ___" Re$ may use one or two floppy disks, or it may be copied on a hard disk. HARD DISK: If you copied Re$ to a hard disk, answer "C" to the data storage question if you plan to store data on the hard disk or "A" or "B" if you use a floppy drive for data storage. Keeping data on floppy disks allows for greatest flexibility. If you purchase a disk of "special skills catalogs" to use in addition to the generic catalog provided by Re$, copy catalogs onto the hard disk as well as onto any floppy disk being used as a data disk. This will give you an easily accessed "master" copy. ONE FLOPPY DISK: If you are using a one floppy disk system, put the disk into the drive and answer "A" to the data storage question. If you purchase a disk of "special skills catalogs" to use in addition to the generic catalog provided by Re$, copy the catalogs onto your Re$ume! working disk (there is only room for 10 additional catalogs) and answer "A" to the data storage question. TWO FLOPPY DISKS: If you have two floppy disk drives, put the Re$ume! working disk in the A drive and a formatted data disk (provided by you) in B drive and answer "B" to the data storage question. If you purchase a disk of "special skills catalogs" to use in addition to the generic catalog provided by Re$, copy the "special skills" disk onto your data storage disk. Then put the Re$ume! working disk in the A drive and answer "B" to the data storage disk question. PAPER IDENTIFICATION The computer needs to know what kind of paper is being used. If your printer is using continuous form paper, press "Y". If you are feeding paper into your printer a single sheet at a time, enter "N". "System Configuration" screen - continued Page 4 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ SYSTEM COLOR CONFIGURATION The computer needs to know if you are using a monochrome or color monitor or a color board with a monochrome monitor (Black+White). The computer adjusts colors based on your response to: "The system is [C]olor or [Black+White or [M]onochrome" When you start Re$ you will find that it has already entered a "C" or "M". If you have a BW system, enter "B". If later you want to try different color combinations, enter "C" or "M". "Name/Catalog" Screen ~~~~~~~~~~~~~~~~~~~~ EXPLANATION OF NAMES There are two types of names that are addressed on this screen: filenames and name of person being entered. FILENAMES We are now going to create a file for a person. For example, let's name a fictitious person Jack O'Lantern. We need a place to put all the data for Jack O'Lantern. Re$ calls this place a file, and what we label the file is what Re$ calls a filename. All of the personal history, skills catalogs, and any data pertaining to Jack O'Lantern will be kept together in Jack's file. Let's name it USERJACK. Whenever Jack wants to call up his file (future file retrieval) for updating, he selects USERJACK from the list in the "Filenames" window. NAME OF PERSON Jack's personal name, exactly as he tells Re$, will be on his finished resume and is displayed on many of the screens in Re$ume! INSTRUCTIONS The "Name/Catalog" screen presents a window at the left, labeled "Filenames". If this is your first venture into Re$, the only filename displayed in this window is "NEW FILE". ___Filenames:________________________ | | The light bar rests on | | "Select a Filename" | | | NEW FILE | Push return/enter key. | | Or, use the directional | | arrow to move the light bar | | to "Quit to DOS" to leave the | | program at this point. |_____________________________________| "Name/Catalog" Screen - continued Page 5 If you select "New File" these instructions appear directly under the "Filenames" window: "Enter Name EXACTLY as it will appear on RESUME:" (i.e.,"Jack O'Lantern") Enter your name or the name of the person requesting a resume. Be accurate. You may type it in CAPS or in both upper and lower case, and you may use a middle initial and a period. Push the return/enter key when you finish entry. Next, you must create a filename. It can be up to 8 characters long. You can be as creative as you want, but write it down in a handy reference place. All the data you enter will be included in this file. "Enter name for future file retrieval (up to 8 letters):" (i.e.,USERJACK) Enter only letters, no other characters, numbers, or spaces. Push return/enter key. You have now successfully given a filename to the NEW FILE:USERJACK. All skills catalogs selected and used by Jack O'Lantern, whether generic, special, or the 10 user skills, and all data entered will remain in his file, named USERJACK. At any later time, he can re-enter the program and update his data by first selecting USERJACK in the filenames window. MULTIPLE FILENAMES Whenever there is only one choice in the filename window, the light bar rests on that one. If this is not a first-time entry, more than one choice is displayed in the filename window, and the light bar still rests on the first. Move the light bar, using the up-arrow & down-arrow keys to highlight the file you want to select. When highlighted, push the return key. Only 10 data files can be stored on the same disk (see below). "Disk Space Message" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~ Each time you select a file, a screen appears that informs you about the amount of disk space available for storing data. It keeps a running account of how much space has been used, and how much space is left. It also warns you if you will not have enough room to enter a complete personal history. 12,000 bytes is considered ample space for an average file. If you are using "special skills" catalogs, this disk space message occurs after you select from the available catalogs. "Name/Catalog" Screen - continued Page 6 ~~~~~~~~~~~~~~~~~~~~ AVAILABLE CATALOGS If you purchase and use any "special skills catalogs" in addition to the generic catalog provided by Re$, they are listed in a window to the right of the Filenames' window. They display however, only after you select a file. ___Filenames:___________________ __Available Catalogs:___________ | | | | | | | Adm/Mgt Labor | | | | Bio/Sci Lab Tech | | NEW FILE | | Comm/PR PhysMath | | USERJACK | | Computer | | USERJILL | | Govt | | | | Housing | | | | Lab Tech | |________________________________| |________________________________| A Command Line with 3 options is displayed beneath the windows. If you want to use one or more of the special skill catalogs, press return when the lightbar is on "Select Catalog(s)". If you prefer to use just the 300 skills provided with Re$ume! press the return when the light bar is on "Continue". Or, select "Quit to DOS" to leave the program altogether. If you select additional catalogs instructions are displayed on the screen for selecting up to 3 catalogs per personal history file. Remember, these are in addition to the 300 generic skills already provided by Re$ume! as well as your optional "10 unique user skills". The complete selection of skills chosen remains with each person's file. However, you must be sure when updating a file that the identical combination of skills catalogs used for that particular file is still on the disk(s). NOTE: To avoid user frustration caused by other programs that give a "Sorry, Disk Full" message when the user goes to save all that information so diligently entered, Re$ is preset to limit the number of files stored on any disk to 10. We know you can fit 10 files on any disk, even if you use every available space for information. When you reach 10 files, change floppy disk! Of course you could also - 1) delete old files; 2) archive old files on a floppy for storage; 3) transfer files to another section of your hard disk. For hard disk users, the 10 files limit is only for the active Re$ directory area. "Main Menu" Screen Page 6a ~~~~~~~~~~~~~~~~~~ Now we get things rolling. The Main Menu is your "home base". It introduces you to the program activities. All activities begin here. From here you go into other menus and activities with a variety of options. The main choices offered are: MAIN MENU Add/Update (whatever name you have selected) Print/Display Resume Skills Catalog New Name/Catalog Delete (the name you have selected) Help Quit "Main Menu" Screen - continued Page 7 ~~~~~~~~~~~~~~~~~~ Each item listed offers you a choice. You select an activity by moving the light bar up or down by using the up-arrow or down-arrow keys (located on your key-pad to the right on your keyboard) until it reaches the activity you want to do. As each choice is highlighted, a brief overview of that selection appears across the bottom of the Main Menu screen. Push the "return/enter" key to select the highlighted activity. ***OR*** You may indicate your choice by pushing the first letter of the name of the activity. "F1" or "?" provides additional information about the highlighted activity. Selecting Quit from the Main Menu returns you to system. Selecting Quit from other screens takes you back to the preceding menu. Some options cannot be used until data has been entered in the Add/Update and Skills Catalog activities. If an option is not yet available, a message tells you this at the bottom of the screen, and option text appears as follows: Monochrome - Available: darker text within the light bar. Unavailable: text is underlined, no light bar. Color - Available: yellow text within red light bar. Unavailable: black text within red light bar. Black & White - Available: brighter text within light bar. Unavailable: black text within light bar. NOTICE: The computer automatically inserts a name on the menu in two of the activity options. Page 8 PART II - ACTIVITY SCREENS CHAPTER 2 ENTERING DATA We have now arrived at the meat and potato section. This is where you do the work...and play...it is actually fun. SKILL OPTIONS If this is a new personal history, and you have not yet "created" your 10 unique skills for the Skills Catalog, your options are: Select "Skills Catalog" from the Main Menu and enter your 10 User Skills there. *** or *** Select "Add/Update (name)" from the Main Menu and: Enter your 10 skills as you enter data on the Personal History screens. Be sure to to write them down for reference. *** or *** Use only those skills provided by Re$ in the generic catalog, if they are sufficient. *** or *** Use the special skills catalogs that contain the finely-tuned skills that are vital and special for certain professions. (Refer to the procedure for purchasing these catalogs in the disk contents note on Reference ii page.) Now, lets take a look at the programs and see what screens are there. "Skills Catalog" Screen ~~~~~~~~~~~~~~~~~~~~~~ If you selected the "Skills Catalog" option from the Main Menu, you are now presented with the Catalog Screen. The window on the left is Re$' generic catalog with 300 skills available for your use. They cannot be changed or added to, and when used, must be entered EXACTLY as you see them displayed. The smaller window on the right side is where you enter your 10 unique skills. The label on this window is User Catalog. These 10 skills are appended to the generic skills catalog to form the complete catalog of skills. Your 10 User Skills are chosen by you either here or in the Personal History as you enter your data. They are placed in the User Catalog. This is your opportunity to highlight your unique skills. Your skills will become the heart of your resume. Page 9 DELETING SKILLS IN THE USER CATALOG You may delete or replace skills in the User Catalog, but you should consider the affect it may have on your personal history and resume: * If you enter a skill into your User Catalog, but do NOT enter it in your personal history, replacing or deleting it makes no impact on your resume or history. * However, once a skill is entered into your personal history, deleting and/or replacing it may cause a problem. Deleting a skill removes it from every location in the history. Then, when you enter another skill, the new skill will replace the deleted skill wherever it was entered. DECIDING ON SKILLS What is a skill? According to the dictionary it is "the ability to use one's knowledge effectively; technical proficiency. A particular art or science; now, a developed or acquired ability". Another definition from the dictionary, archaic but apt, is "to separate, distinguish...to make a difference". This is an important consideration when writing a resume. You want a resume that sets you apart...that tells prospective employers what it is that you do well. Why should they hire you instead of the next person? Tell them why. Tell them you are different because of the things you know how to do. You are SKILLED! Your skills may include special abilities, technical proficiencies, knowledge in a field, talents, crafts, ingenuity, flair, aptitude, capabilities or any qualification salable in the job market. When selecting your skills, consider how they will be used in the finished resume. What will be best for you and the kind of jobs that you want? SUMMARY One of the sections in your resume is a Summary. This brief paragraph highlights the three skills that you've used the most. It lists the total number of years and months of experience for those three skills. (See Chapter 3 - Resume, Summary Section) Using the same skills whenever possible throughout your file, especially in the work experience sections, will help your resume accurately reflect the length of your experience. Using a wide variety of skills or calling the same skill by a variety of names produces a resume that looks like you've done a lot of things for short periods of time. Page 10 SKILLS CATALOG SCREEN ACTIVITY OPTIONS Once you have selected "Skills Catalog" from the Main Menu and are on the catalog screen, you will notice five options written at the bottom of the catalog screen. Before actually writing your skills, you need to select one of these five options. This you do by either pushing the first letter of the name of the option, or by using the light bar, return/enter key. Options: ~~~~~~~ Update - If you want to enter or modify skills in the user's catalog. After selecting update, the cursor moves into your user catalog window. Forward page - If you want to view the next page of Re$' Skills Catalog. (Scrolls within the window) Back page - To go back to view previous page of Re$' Skills Catalog. (Scrolls within the window) Print - Print entire skills catalog,including your 10. Quit - To leave this activity and return to Main Menu. SKILL INFO-NOTES * How Many Characters Are Allowed ? * A skill may consist of up to 20 characters per skill. Each skill may contain one or more words, spaces, numbers, or any character on the keyboard, but must not exceed 20 characters in all. * Combining Skills * You may find that you need to combine related skills. If you find it difficult to limit yourself to only 10 skills, try putting two job skills together as one "skill area". As long as you don't exceed the 20 character allowance, anything is possible. Example: Marketing/Sales * Entering Skills * Type in each skill carefully and push return/enter key after each entry. You may enter up to 10 skills. Push the "End" key. Skill Info-Notes (continued) Page 11 * Printing Skills Catalog * When you have finished entering your skills, select "Print" option. It is easier to enter data into the Personal History with the printed skills catalog beside you. This is important because the program tells you "NOT ON FILE" if you do not enter the skill EXACTLY as shown on the catalog. * Quit and Save * When you select "Quit", you will notice a short working message that reads: "saving". The skills that you have entered are being saved in your data file. * Modifying User Skills * If you wish to modify or change a skill on the User Catalog, just move the light bar to the skill to be changed and type right over the existing skill with whatever change you want to make. Use the space bar to delete any extra characters. Skill modifications are reflected throughout the Personal History skill areas. USE OF SKILLS IN PERSONAL HISTORY * Primary and Secondary Skills * A Primary Skill is a major skill used in your past or present jobs, and in other areas of your life. A Secondary Skill is one that you spend less time doing, and is less important. Most job descriptions clearly define major duties, as well as less important ones. * Strength in Less * When you enter your Personal History, beware not to use too many skills, spread too thinly. Its better to reflect many experiences & accomplishments in a few strong skill areas, than in a composite-like thin veneer of multiple layers of skills that cannot all be used effectively. Page 12 Personal History Screens ~~~~~~~~~~~~~~~~~~~~~~~~ Begin entering information for your resumes by selecting: "Add/Update (The name you already selected)" "Add/Update Menu" Screen ~~~~~~~~~~~~~~~~~~~~~~~ The Add/Update Menu's options: Add/Update Your Personal History End the Present Position Print Your Entire Personal History Quit ENTERING YOUR PERSONAL HISTORY DATA Add/Update Personal History is the largest and most comprehensive part of Re$ume! This is your life and experience, as you will enter it. You'll need a good memory, combined with good record-keeping. (Once finished, this personal history file becomes an excellent record of your academic and work experience. You may even print out the entire history as a tool for completing job applications.) Enter data clearly and with a purpose...a resume that reflects your confidence and ability. Your resume is a prospective employer's first "look" at you. Achieve a strong first impression with a superior resume. Make an impression that opens doors and leaves a lasting positive imprint on the employer's mind. Hints to make entry easier: ENTRY FIELDS * Mandated Fields * There are a few entries that you MUST answer. The cursor won't move to the next field until you have entered the required information. If you are not sure of your information, enter a temporary "guesstimation" and return later with the correct data, if possible. * Required fields * All the dates requested are required. This does not mean, however, mandated. You may skip over these fields by pressing "return" or "end" keys, but without dates, associated information cannot be accurately processed or correctly stored. If you are unsure of the dates, estimate a date, enter it, and correct it later. ENTRY FIELDS - continued Page 13 * Optional fields * The majority of fields are optional, and can be skipped over by pressing "return" or "end". * Text fields * Some fields ask you to describe certain aspects of your life and experience; i.e., to describe the duties, accomplishments, and awards achieved in your job, and to clearly describe publications, presentations, civic/professional activities, and job/career objectives. Be economical in word usage, considering space available. Be careful of alignment and abbreviations when entering text in these fields, because how you enter the text is exactly how Re$ prints it in the resume. COMMAND LINE The command line for each personal history screen is at the bottom. To select an option, you can either move the light bar and press return/enter, or simply push the first letter of each name. Options displayed are: "Forward Page" - The light bar rests here when command line first appears. If you want to skip this screen, push return/enter key. This option takes you to the next screen. "Back Page" - Returns you to the preceding screen. "Update" - Takes you up into the screen to begin entering data. "Print" - Gives you the opportunity to print this screen. "Quit" - Takes you back to the Personal History Sections List. WORK LEVEL AND SUPERVISORY LEVEL CODES (Mandatory fields) Work Level: 1=Trainee. Work performed while learning, requiring close to moderate supervision, usually covers the first three years of experience in a new occupational field. 2=Journeyman. Work at a full performance level, requiring little or no technical supervision beyond setting goals and schedules. 3=Expert. Work performed with great proficiency, with exceptional grasp of concepts and the ability to contribute to the state of the art in their occupational area. WORK LEVEL AND SUPERVISORY LEVEL CODES - continued Page 14 Supervisory Level: 1=Non-Supervisory. No responsibility for direct supervision of the work of others. 2=Supervisory. Responsible for directly supervising the work of others. This usually includes evaluation of job performance. 3=Managerial. Responsible for supervising the work of subordinate supervisors and managers or acting as the "alter ego" to a manager. Policy setting & work direction involvement. HIGH SCHOOL PROGRAM CODES (Mandatory fields) Program codes for high school education refer to the type of course you studied. They are defined at the bottom of the High School Education screen in the personal history. RE-SEQUENCING Re$ume! stores all data in sequence according to its ending date. Whether you enter data with the most recent date as the last entry or enter data in random order, the entries are re- sequenced to read the most recent date first. If you scroll between screens, or back up to check on a screen or to correct it, don't be surprised to see that your data has already been re-sequenced by date. KEYBOARD INFO-NOTES Certain keys from your console are used for specific jobs in the add or update Personal History section, as follows: 1. After entering appropriate information in a field, push "return/enter" key (if cursor does not automatically move to the next field). 2. To move about the screen, use up-arrow & down-arrow keys to move backwards or forwards between fields, and use left- arrow & right-arrow keys to move within a field. 3. To make corrections before you've pushed "return/enter", just back up over the error with the back-space key; or re- type over the original entry; or use space bar. 4. A whole field can be deleted by pushing the delete key. When this is done, a message appears... ..."Confirm Field Delete [Y/N]: "... Note: You can use this key to escape from a mandated field, but this is risky business, so be sure not to delete a field the computer needs to process and store data. KEYBOARD INFO-NOTES - continued Page 15 5. When you have finished entering your data on any of the Personal History screens, push "End" key (if the cursor does not automatically move to the bottom of the screen, which it does if the final field of the screen has been filled). 6. The first time you select "Add/Update your Personal History" for entering a person's history, you will be taken directly to the Demographics Screen. An explanation of this screen is given in the section about the "Personal History Sections List" Screen. Any re-entry will take you to the "Personal History Sections List" screen. "Personal History Sections List" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select a Personal History Section from this list by moving the light bar to your selection and pushing "return/enter" key. SCROLLING If you press return to select the entire personal history, you will be able to scroll through all of the screens, with the optional exiting at any point. If you select one particular screen however, you will go directly to, and from, that screen, without the scrolling capability. The following explanation of each screen is brief, because you can avail yourself of the "Help Shade" of "Juan A. Sample". Any time you get confused or need to verify a point of data entry, simply move the light bar to the option area at the bottom of the Personal History screen and enter one of the help symbols: F1 or a question mark (?). An example screen of "Juan A. Sample" will appear to give you help for that particular screen. **NOTES** 1. You may skip any screens that do not apply to you or your personal history. 2. If you enter data on a screen that has skill fields, you must enter at least 1 skill per screen for any of the information to be included in the resume. * Entire Personal History - This gets you started. It takes you through the whole set of history screens. * Demographics - There is only one screen for this section. - Use ANY form of address up to 4 characters long. - Use common 2-letter abbreviations when entering the state. - The zip code field allows for 5 number entries and 4 number extensions. - The telephone field must use numbers only (not letters). "Personal History Sections List" Screen - continued Page 16 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ * High School Education - One screen for this section. - 5 entries possible. * Post High School Education - Three screens are available. - 4 entries per screen = a total of 12 entries. - Extra screens are displayed only if all of the preceding entries are completed. - As each screen is filled, additional screens appear. * Other Training * Academic Awards/Accomplishments * Licenses - One screen each. - Two additional screens are displayed if the preceding screens are totally completed. - As each screen is filled, additional screens appear, allowing a total of 18 entries per section. * Present Position - There is only one present position, but it uses two screens. * Concurrent Activities - One screen, with 3 entries. - Leave the ending date blank and the program will substitute the word "Present" on the finished resume. * Past Positions - Six past positions are available. - Only three are displayed, unless you totally complete the first three. - Each past position uses 2 screens each. * Additional Past Positions - One screen in this section. - There is room for three BRIEF past positions. - Use for work experiences of less importance. * Publications * Presentations * Civic/Professional Activities - One screen each. - Three additional screens are available, if the preceding screen has been totally completed. - Six entries per screen, allowing 18 entries per section. * References - One screen is available. - There is room for 3 references. - You may elect to display the message "References Available Upon Request" if you do not enter references. "Personal History Sections List" Screen - continued Page 17 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ * Career/Job Objective - There is one screen with four lines available for you to state a career/job objective. * Quit - Takes you to the Save/Abort/Make More Changes Menu. QUIT AND SAVE To exit a personal history screen, select "Quit" from the option area at the bottom. This returns you one level up the path to the Personal History Sections List screen. Select "Quit" from that screen (using the light bar), and you are now at: "Save/Abort Menu" Screen ~~~~~~~~~~~~~~~~~~~~~~~~ Save/Abort Menu Save the changes to the Personal History File Make more changes to the same Personal History Abandon the changes you just made To save what you have just entered, select...... " Save the changes to the Personal History File" It saves, then puts you back to the Add/Update Menu. END PRESENT POSITION ACTIVITY From the Add/Update Menu, select: "End the Present Position" "End Present Position" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Use this activity,to modify your personal history when you change jobs. Your present position becomes a past position, leaving room for you to enter a new present position. Your earliest past position is bumped back one, if you already had 6 Past Positions, and the last one is bumped to Additional Past Positions. The earliest of these is deleted. "End Present Position" Screen - continued Page 18 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select "Enter Date" from the Command Line, enter two digits each for the month and year, and you are returned to the Command Line. Select "Continue" to process the dates you've just entered. Select "Enter Date" again IF you find that you need to CORRECT the date you just entered. Select "Quit" to forget the whole thing, leaving the record as it was. Note that you may NOT select to "Continue" if you have entered no dates, as you have provided no information for the program to process. PRINT YOUR ENTIRE PERSONAL HISTORY Information to know before selecting this option from the Add/Update Menu: Printer - Be sure your printer is on and on-line. Paper - Be sure you have sufficient paper loaded. Commitment - Be aware that once you start the print process, there is no escape. You are committed to print your entire personal history. Record - Re$ recommends that you do print-out your personal history. It is a valuable record for future reference. Page 19 CHAPTER 3 REQUESTING A RESUME This is the desert and coffee section. All you need to do now is answer a few simple questions on the following screens, and then sit back and relax! From the Main Menu, select: "Print/Display Resume" "Print/Display" Screen ~~~~~~~~~~~~~~~~~~~~~~ There are three formats available. Try all three, and choose the ones that suit you best. You may find that one job hunting expedition requires a different type of resume than another. From data that you have already entered in your Skills Catalog & Personal History, you can request any or all formats at any given time, without the lengthy task of re-entering your data. 1. Standard (Chronology) - This format is arranged in chronological order. Education and experience are included, but not accomplishments. 2. Accomplishments - Included in this format is a compiled record of work experience accomplishments, in addition to the sections found under the standard format. 3. Targeted - Re$ selects accomplishments, training and other items reflecting the skills that you choose to highlight. It also features the selected skills in the Summary Section of your resume. "Section Selection" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~ This screen asks you to choose the information you want to include in your resume. You may either "use the order below" or "create a new order". Or, you may return to the "Print/Display" screen by choosing "quit". If you choose "create a new order", follow instructions at the bottom of the screen. After order is created, hit the return/enter key. The Accomplishments and Targeted Skills formats offer eight Resume Sections. All sections except the Accomplishment Section are presented in the Standard (Chronology) Resume. All sections may be included in any order, and any section may be omitted. If you omit any sections, skip to those you want and hit return/enter key when you are finished selecting. All sections are displayed on the screens and are printed in the resume in the order you request. It is advisable to view the screen displayed resume before printing the resume. You may see some "typos" or find a need to edit. "Section Selection" Screen - continued Page 20 ~~~~~~~~~~~~~~~~~~~~~~~~~~ 1. Job/Career Objectives - You state your goals as to your expectations for a job now, as well as for your overall career. 2. Summary - States three major skill areas, years of experience, and other information such as highest level of experience and awards received. The summary is brief and direct. If Re$ finds more than three major skills qualified for inclusion in the summary, you will be requested to help narrow them down. 3. Accomplishments - This section is available only in the Accomplishments and Targeted format resumes. All accomplishments that are contained in the work experience records are listed here. 4. Education - Lists all education records including dates, degrees, major fields of study, academic honors, non-academic training, and any licenses or special skills. For persons without post-secondary records, Re$ offers the option of including high school education records instead. If no education is listed, the program alerts you before it generates the resume. The school address is included in the history for your files, but it is not written into the resume. 5. Experience - Your work experience is written here as you entered it in your Personal History. It includes your job titles, employers and duties from present, concurrent and all past positions. Jobs are listed in chronological order beginning with the most recent, regardless of the order in which they are entered into the history. 6. Publications and Presentations - These two sections from your Personal History are combined on the resume. All dates, titles and other information concerning publications and presentations are listed. 7. Civic and Professional Activities - This section reports any civic and professional activities shown in the record, and includes associated dates and offices held. 8. References - Presents the reference name, title, address and telephone number. NOTES: When there is no information in the record on a selected topic, Re$ reports "No (topic) information in Record", and requests instructions, or indicates that the section will be deleted from the resume. If you enter no Post-High School Education in your Personal History, Re$ asks, "Do you want the High School record included?". Page 21 "Objective Heading" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~ This screen offers you a choice of "Career Objective" or "Job Objective" for your objective heading. Selection is determined by your profession and prospective employment circumstances. Goals and objectives are viewed differently within each situation. "Summary" Screen ~~~~~~~~~~~~~~~~ The next screen displays your skills and, if needed, asks you to select the top three skills to display on the summary. This is requested only if there is a tie between the top three skills. As you select each one, push the return/enter key. A question asks, "Are you sure?[Y/N] On the Targeted Skills Resume screen, you are asked to enter three targeted skills. These could differ from those selected on the Standard or Accomplishments resume screens. Re$ume will focus on those three major skills in your summary, accomplishments, training and work experience. Academic education and experience remain the same as for the other resume You now have options to continue the display by selecting "Forward Page"; or, you may "Print" or "Quit". "Word Processing Option" Screen ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ When you "Quit" from the resume option line, a new screen asks: " Would you like this information written to a disk file for later word processing purposes? [Y/N] " If you write your finished resume to another disk file, you can further edit it with a word processing program. You can change margins, expand abbreviations, add or delete something, or modify type fonts. If you decide to do this, answer "Y" and Re$ will then instruct you to "Enter a file name of up to 8 characters: " You type YOURNAME and then Re$ tells you "Your editing file will be: YOURNAME.RES". Page 22 CHAPTER 4 SECONDARY OPTIONS There are more options on the Main Menu that need to be discussed. We could call them options for Housekeeping and Help. From the Main Menu select "New Name/Catalog" "New Name/Catalog" Screen ~~~~~~~~~~~~~~~~~~~~~~~~ 1. This returns you to the System Configuration Screen. We pass through the Configuration Screen first in case the requested name has been previously entered and is stored on a DIFFERENT data disk drive. 2. This option lets you change personal history files while working within the program. This way you don't have to exit to the system and start again. From the Main Menu select "Delete (Name You Have Selected)" "Delete (Name You Have Selected)" ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Remember, if you delete a person's name, the complete file is also deleted. Because this is a drastic move, a framed message suddenly appears right on the Main Menu: " Are you sure? [Y/N]" Push "Y" if you are, "N" if you change your mind. Page 23 From the Main Menu, select "Help" "Help Menu" Screen ~~~~~~~~~~~~~~~~~ HELP MENU Review Juan A. Sample Print Juan A. Sample How to get help Quit "JUAN A. SAMPLE" Who is Juan A. Sample? "He" is not a real person. We created him to give you a combination tutor-example. REVIEW You may scroll through the screens of his personal history, taking note of the examples and explanations. PRINT You can print out his entire personal history. Observe precautions as outlined on page 18 (Print your Entire Personal History). HOW TO GET HELP When available, "Help" is requested by using the F1 key or by typing a "?". Also, a brief statement about each Main Menu option appears on the menu when an option is highlighted with the light-bar. Most screens have F1 and "?" available to help you. In the Personal History screens, this help takes the form of Juan A. Sample. QUIT The last option from the Main Menu is "Quit", exit to system. THANK YOU FOR YOUR ATTENTION Page 24 INDEX A..... Abandon changes .....17 Abort.....17, 18 Accomplishments.....16, 19-21 Activity Screens.....8 Add: Name.....4, 8, 22 Skill.....8-11 Add/Update.....6-8, 12, 15, 17, 18 Awards.....13, 16, 20 B..... Black & White Monitor.....7 C..... Career Objective.....13, 17, 20, 21 Catalogs, skills.....Ref. i, 3-11, 19 Color Monitor.....7 Civic Activities.....15 Command Line.....13 Concurrent Activities.....16 Configuration System.....2, 3, 22 Conventions.....Ref. ii INDEX Page 25 D..... Data.....Ref i, 3-5, 7, 8, 11-15, 19, 22 Delete.....6, 14, 17, 20-22 Data files.....4 Disk.....Ref. i, 2, 3, 5, 6, 21, 22 E..... Education.....14, 16, 19-21 End.....10, 12, 13, 15, 17, 18 End Present Position.....17, 18 Expert.....13 F..... Fields.....12, 13, 14 Filename.....4-6, 21 Files.....Ref. i, 4-6, 11, 12, 21, 22 G..... Generic catalog.....Ref. i, 3, 5, 6, 8 H..... Help..... 6, 15, 22, 23 High School Program Codes.....14 History, Personal.....8, 11-16, 19, 20, 23 I..... Info-Notes.....10, 11 INDEX Page 26 J..... Job Objective.....13, 17, 20, 21 Journeyman.....13 "Juan A. Sample".....15, 23 K..... Keyboard.....4, 6, 7, 10, 13-15 L..... Licenses.....16 Light Bar.....4, 5, 7, 11, 13, 15, 17 M..... Main Menu.....6a-8, 10, 19, 22, 23 Mandatory Fields.....12, 13 Menu Add/Update.....12 Help.....23 Main.....6a Save/Abort.....17 Monochrome.....7 N..... Name/Catalog.....4-6 Names.....4-6, 22 INDEX Page 27 O..... Objectives, Career/Job.....13, 17, 20, 21 Options.....6-8, 10, 12, 17, 18, 21, 22 P..... Past Positions.....16, 17 Personal History.....8, 11-16, 19, 20, 23 Present Position.....16 End Present Position.....17, 18 Primary/Secondary Skill.....11 Printing.....Ref. i, 1, 3, 10, 11-13, 18, 19, 23 Program Codes.....14 Q..... Quit.....6, 7, 10-13, 17, 18, 21, 23 R..... Re-configure System.....22 Required Entries/Fields.....12, 13 Resume.....Ref. i, 1, 4, 5, 8, 9, 12, 13, 17, 19-21 Definition.....1 Formats.....19-21 Standard.....19-21 Accomplishments.....19-21 Targeted.....19-21 Order of Sections.....19, 20 Print/Display.....19 INDEX Page 28 S..... "Sample, Juan A.".....15, 23 Save/Abort Menu.....17 Screens Activity.....8-23 Information.....2-7 Personal History.....15-17 Resume.....19-21 Scrolling.....10, 15 Secondary Options.....22 Skills Catalogs, generic.....Ref i, 3, 5, 6, 8 special skills.....Ref. i, 5, 6, 8 user "10".....8-11 Combining.....10 Info-Notes.....10, 11 Modify.....11 Primary/Secondary.....11 Selected for Resume.....17-19 Summary.....20, 21 Supervisory Level.....14 System Configuration.....2, 3, 22 T..... Text files.....13 Trainee.....13 INDEX Page 29 U..... Update.....5-8, 10, 12-15 Skills.....10 Personal History.....12-15, 23 User Catalog.....8-11 User's Guide.....Ref. i and ii W..... Windows: Filenames.....4-6 Available Catalogs.....5, 6 Word Processing.....21 "Write to disk".....21 Work level.....13 X...Y...Z.....