ACHOICE
To make a selection, use the up and down arrow keys to highlight the
item you want, then press <ENTER>.
ADD
Adding new records:
Simply type the data into the fields. Press <Pg Dn> when finished.
During data entry, the program will test several fields for
validity: Prefix, First Name, and State.
For the Prefix field the program will accept Mr., Mrs., Ms., Mr. &
Mrs., Dr., The Hon., Prof., etc., most military ranks, like Lt.
Cmdr., and a number of other titles (try the ones you need to see if
they are accepted), as well as the special prefixes Mr./Esq.,
Ms./Esq., Dr./Phd, Ms./Phd, etc., for attorneys and professors.
The State field will be checked to see that it is a valid two letter
state code (you can leave it blank if you need to). The 'fields' 1
through 5 are provided to allow you to classify and code your
entries in a variety of ways. These will accept alphanumeric data.
You don't have to use them if you don't want to.
The initial default for the Date field is today's date. Any date you
enter in the field is then carried over to the next record. If you
leave the page blank and press <Pg Dn>, the program assumes you
don't want to add any more records, and exits to the Main Menu.
COMP
If you frequently move names from one list to another, or if some of
your mailing lists overlap, you may decide that you need to
eliminate some or all of the duplications between lists. This
procedure allows you to select a primary list and a secondary list
for comparison. If a possible duplicate is found, then you are asked
if you want it deleted from the secondary list.
DESCDRV
If you are using a hard disk, the default drive for storing the data files
is normally either C or D. If you are using two floppy drives, you will
usually keep the program disk in drive A, and designate drive B for data
file storage.
DUPS
This module checks to see if the record you have just entered might be a
duplicate of a record you already have. If a similar record is found, you are
offered the chance to view it, so you can decide whether or not to save the
new record.
By the way, you can toggle the warning sound on and off by pressing the
<F2> key.
EDIT
At the bottom of the screen you see these choices:
<N>EXT, <P>REVIOUS, <E>DIT, <D>ELETE, <L>ABEL, P<R>INT, E<X>IT
<N>ext moves on to view the next record
<P>revious goes back to view the previous record
<E>dit lets you change the current record
<D>elete lets you delete the current record
<L>abel will print a single mailing label for the current record
p<R>int will print all the information from the current record (have
regular paper in the printer).
If you choose to edit the record, after you have finished editing,
you see: <S>AVE, <C>HANGE, <R>ESTORE
<S>ave saves the record with your changes
<C>hange lets you go back and make still more changes
<R>estore ignores your changes and keeps the record as it was.
LBL
You can print as many sets of labels as you want, up to 99 at a time. This
means that all the labels with the parameters you have chosen will be printed
as many times as you like. The default is one set. Make sure your printer is
ready with the labels in place.
LCPY
This allows you to copy a range of records from one list to another. You can
select parameters in the usual way. Only records matching the parameters you
have selected will be copied.
LMNU
Whichever label size you select remains in effect until the next
time you select a label size. The sizes offered are ones that are
fairly standard. You should print a set of test labels just to make
sure your labels are lined up in the printer and you have selected
the correct size. Two test labels are printed. You will be able to
select the range of labels you want printed before they start
printing out.
MAILLIST
This is the Main Menu. MAILLIST uses the up and down arrows to
highlight the menu items, and a one-line message appears at the
bottom of the screen as you do so, explaining each item. When you
highlight the item you want, press <ENTER>. Or, simply press the
first letter of the item you want (it does not have to be high-
lighted).
Menu choices:
1. Select a List to Work With - This lets you pick the mailing list
you want to use.
2. Selection Parameters - You can choose parameters to limit which
records will be viewed and used.
3. View/Edit List - This lets you see and edit the records.
4. Add New Records to the Mailing List - Lets you add more names to
this list.
5. Quick Find - Lets you quickly find an individual by last name.
6. Mailing Labels - Lets you select and print labels.
7. Create WordPerfect Secondary Merge File - Lets you select records
for WordPerfect.
8. Create New Mailing List - Lets you start a fresh list.
9. Special Options - Takes you to the Special Options Menu for more
choices.
MDUP
Duplicate checking will compare the new records you enter with the records
already in the database. If there is a match or near match, the program will
alert you to the possible duplication.
MEMOEDIT
This feature allows you to store comments for an individual record.
Cursor movement and editing commands:
<HOME>   - beginning of line     <CTRL><HOME> - top of document
<END>    - end of current line   <CTRL><END>  - end of document
<PgUp>   - scroll up             <CTRL><PgUp> - top of current page
<PgDn>   - scroll down           <CTRL><PgDn> - bottom of current page
Arrow Keys - move one character or one line in direction of arrow.
<INS>       - toggle insert mode on/off
<DEL>       - Delete character at cursor
<BackSpace> - Delete character to left of cursor
NAME
The program displays a list of all the mailing lists you have on the current
directory, along with the description for each one. Use the up and down
arrows to highlight the list you want, then press <ENTER> to select it.
NEWD
Up to 99 mailing lists can be managed, limited only by the amount of space
available on your disk. You can have one list for good customers, one for not
so good customers, one for your Christmas card list, etc. If you really
need more than 99 lists, you can put another copy of the program in a separate
directory and create another 99 lists there. As you create lists just remember
that the program automatically names and numbers them sequentially and will
assign the extension of DBF. Each mailing list has its own index file with
the extension NTX. You can add a file description up to 65 characters long to
let you know what each mailing list is for. To create a new list just select
that option from the main menu. All lists will be formatted the same way.
Since the program expects to find lists numbered sequentially (LIST01,
LIST02, etc.), do not delete old mailing lists from the DOS prompt; if you
do, it will create a break in the number sequence and cause errors in the
program. If you have no more use for a particular list, go to the File
Maintenance menu and empty the list. That will delete all the records, and
then you can use the list for something else. However, it is okay to erase
the LAST numbered list, since that will not cause a break in the numbering
sequence.
NOL
You must SELECT a mailing list before you can do anything with it.
By the way, you can toggle the sound on and off with the <F2> key.
ONEL
Make sure you have your mailing labels lined up correctly in the
printer. This choice will allow you to print a single label for the
record you are currently viewing on screen. If you change your mind
and don't want to print the label, you can enter <X> to return to
normal viewing.
ONER
Make sure you have regular paper in the printer. This choice will
allow you to print all the information for the record you are
currently viewing. If you change your mind and don't want to print
the record, just enter <X> to return to normal viewing.
OPTS
Special Options Menu Choices:
1. Print Mailing List - This will let you print the mailing list on
continuous feed paper. You will be able to select the parameters for
the records to be printed, and have a choice of how much information
to include.
2. Re-index - Normally, your mailing list is indexed by last name.
Sometimes you may want to have it sorted another way. For example,
if you are doing a large mailing, it could be handy to print out
your labels in order by zip code.
3. Change file description - This lets you change the 65-character
description that belongs to the current list.
4. Copy records - This lets you copy a range of records from one
mailing list into another mailing list.
5. Compare lists - This lets you see if there are any duplicated
records in two different lists. You have the choice to delete any
duplications that are found.
6. Delete a group of records - This lets you specify a selection for
a group of records to be deleted.
7. Purge deleted records and reindex - This will 'pack' the database
for ALL your mailing lists. It's a good idea to do this if you have
deleted many records from the list.
8. Empty this mailing list - This deletes ALL the records from the
current mailing list so that you can use it for something else. Be
careful.
9. Even more options - This will take you to a menu that allows you
to change the screen colors or the default drive, see statistics
about the currently selected mailing list, and perform other
functions.
OTHER
There is no specific help for this part of the program.
In general, MAILLIST uses 'light bar' menus. You can use the arrow keys to
highlight a menu choice, and a brief explanation of that choice will appear
at the bottom of the screen. Then press <ENTER> to make that choice. Or,
simply press the letter or number of the menu choice you want. (It does not
have to be highlighted.)
You can toggle the warning sound on and off with the <F2> key.
An instruction manual called MAILLIST.DOC is distributed with this program.
Also, pressing <F1> at other places in the program will provide context-
sensitive help.
Please write to us if you have questions or if you would like our catalog of
unusual software.
Mr. Merriman's original program was written primarily to offer WordPerfect
users a dBase III mailing list manager. Ms. West modified the code to take
advantage of Clipper's added features, such as light bar menus, and to
further customize the various options of the program, creating a flexible
and easy-to-use mailing list management system.
Most shareware authors do not provide the source code of their programs.
Since our purpose is to offer a customized mailing list, we do provide the
source code to registered users. To support our time and effort we ask that
you not hack out the credit lines or copyright notice. You may modify the
code as much as you like for your own use, but you may not distribute it to
others. Please use good programming practices and document your changes. If
you come up with an idea that you think would be helpful to others, please
let us know. We are always looking for ways to upgrade the software, and we
appreciate your suggestions. If you have any questions, comments, complaints,
or compliments, please write to Rosemary West, P.O. Box 8044, Mission Hills,
CA 91346.
PARM
This screen lets you select the Search Parameters, so that the
program will display and use  only the range of records you want. If
nothing is entered on the screen then all records are selected.
For fields that permit a "from-to" range: If you select a "from" but
not a "to" then whatever you have selected will begin from that
point and continue to the end of the file. If you select a "to" but
not a "from", then you have selected everything from the beginning
of the file up to and including that point. Example: Let's say you
select LAST NAME from "MERRIMAN" to "WEST"; then you have selected
everything alphabetically from Merriman to West. If you had selected
only from "MERRIMAN" without a "to" then you would have specified
everything from Merriman to ZZZZZ (or whatever the last person is in
your list. If you want only people named West, then you must enter
"WEST" in both the "from" and the "to" fields. When you have
selected everything you want, press the <PgDn> key.
PRNT
This allows you to select how much information you want printed for
the records whose parameters you have also selected. Use standard
continuous-feed paper.
QUIK
Quick Find - Simply type the last name of the person you want to
find and press <ENTER>. You will be taken to the first record that
UTIL
File Utilities Menu choices:
1. Change screen colors - This lets you select screen colors (or
monochrome mode).
2. Change default drive - This lets you choose the drive where all
the mailing list data files will be stored.
3. Statistics - This will give you some basic information about the
mailing list you are currently using.
4. Delete Comments - This will erase all the <F3> comments for all
the records in this mailing list.
5. Delete Last Data Base - This will eliminate that last numbered
mailing list you have.
6. DOS Commands - This option allows you to perform a few external
functions without exiting MAILLIST.
X. Exit - This takes you back to the Special Options Menu.
M. Main Menu - This bypasses the Special Options Menu and returns
you directly to the Main Menu instead.
WEXP
The WordPerfect secondary mail merge file generator creates two
fields:
^F1^ = Name & Address
^F2^ = Salutation
The ^F1^ field will contain: Prefix, First Name, MI, Last Name,
Title, Organization, Address Line 1 Address Line 2, City, State,
Zip. Example: Mr. Robert H. Merriman Head Honcho The All American
Chicken Ranch Chicken Welfare Division P. O. Box 3137 Laurel, MD
20708
Please note that the program automatically inserts a period after
the middle initial, if present, and a comma after the City. If any
line is blank, Zip line), that line will be closed up. Therefore, it
easily accommodates multi-line addresses without leaving holes in
your inside address.
The actual form of the ^F2^ field depends on what is available in
the database. The first choice is the form of 'Dear Mr. Merriman:'.
If the Prefix or Last Name field is blank then the program will try
to form a 'Dear Robert H. Merriman:' or Dear whatever is on the
first line in the database. If that entire line is blank then the
default of 'Gentlemen:' is used. This is to accommodate a situation
where some of your listings are of company names only with no
personal name attached to the listing. If you think 'gentlemen' is
too sexist or too cold, enter 'Friends' in the last name field and
your letters will be addressed 'Dear Friends:'. Every attempt has
been made to avoid a situation where a letter would be addressed to
'Dear Mr. :' or 'Dear All American Chicken Ranch:'. The one
exception to the above is with the special prefixes, Mr./Esq.,
Mrs./Esq. Dr./Phd, etc. With these special prefixes, the first line
of the ^F1^ field will be in the format of Perry R. Mason, Esquire,
or Dorothy L. Sayers, Ph.D. The ^F2^ field will be in the form of
'Dear Mr. Mason:' or 'Dear Dr. Sayers:'. This is a form to address
attorneys and professors.
If you have chosen 'casual' salutations, the person's first name will
be used. If there is no first name, the salutation will be 'Hello!'
With this in mind, the appropriate format for your WordPerfect
Date
^F1^
Re: Chicken Data Base
^F2^
BODY OF LETTER
Sincerely,
Your Name Here
We suggest you see your Word Perfect manual for detailed information
on creating and printing primary and secondary merge documents.
There are important differences between version 4.2 and version 5.0.
WPEXP
Select a name for the merge file.
X. EXIT - This returns you to DOS.