|Bษอออออออออออออออออหออออออออออออออออออออออออออออออออออออออออออหอออออออออออออออออป |Bบ |6Feature Program|B บ ^1 Datebook II |B บ |6Feature Program|B บ |Bศอออออออออออออออออสออออออออออออออออออออออออออออออออออออออออออสอออออออออออออออออผ ^Cby ^CBob Napp and Richard Wong Be where you need to be, when you need to be there with DATEBOOK II. An enhanced version of our DATEBOOK program with many added features. ^1DATEBOOK II HELP SYSTEM^0 DATEBOOK II provides an extensive help system. At all times, the bottom two lines of your screen offer helpful hints and function key information. If you need more assistance, press . You may also view help on specific topics by using the Help Index available on the Help Menu; press and for the Help Menu. ^1USING THE MENUS^0 DATEBOOK II employs a pull-down menu system in which the menu is always available at the top of the screen. The following menu items are provided: File View Event Date Print Help There are two ways to access the menu. (1) Press and use the arrow keys to move the highlight bar to the item of your choice; press to select that option. (2) Directly activate the menu; press and hold the key and then press the first letter of the menu item. For example, to activate the "Event Menu," you would simultaneously press and . Once a menu-item is selected, a sub-menu of associated functions is displayed. Use the and keys to move the highlight bar to the function and press . Press to cancel a menu without choosing an item. When menu options are not appropriate, those options will appear muted and the menu highlight bar will skip over them. For example, if you do not have any event files open, the "Close event files" menu option will be muted. ^1FILE^0 The "File" menu provides the tools to Open File(s), Close File(s), Display File Options, Convert an old Datebook File, or Exit the program. DATEBOOK II can open up to five files simultaneously. ^COpen File(s) The Open File(s) Selection screen displays a list of Datebook II files and the path where they were found. To open an existing file, use the and keys to move the highlight bar to a file name and press . Create a new file by moving the highlight bar to "Specify a Datebook II event file to load," entering the new file's name, and pressing . Change the path by moving the highlight bar to "Path," entering the new path, and pressing . ^CClose File(s) "Close File(s)" displays a list of the open Datebook II files and provides the ability to close designated files or all open files. To close all files, highlight "Close all Open Files" and press . To select files to close, use the keys to highlight a file name and press . A yellow diamond will appear to the left of the file name. Once all files to close have been marked, highlight the "Close Marked Files" option and press . ^CDisplay File Options "Display File Options" menu item views and edits the File Description, associated Archive File, and default Event (disposal) Action. Use the and arrows to move from field to field. The File Description provides a short description that is displayed when selecting a file to open. The Archive File is another event file which receives expired events from the current file. Archive files can be used to maintain a history of expired events. By archiving events, your regular event files can be used for current and upcoming events without being cluttered with past events. If you ever need to look up an expired event, then you can open the archive file to view it. Archive files can be used in the same manner as any other event file. While it does not make sense to add future events to an archive file, you may want to create past events which you previously forgot to enter. Similarly, you might edit events in an archive file to update the event comments with notes about the outcome of the event. Datebook II will run faster if fewer event files and fewer events are loaded. For the best performance, archive expired events, and open your archive file only to access old events and/or print history reports. An event is considered "expired" when its ending date has passed. The Event Action determines what action Datebook II will take when an event expires. You may specify the action to take for each event independently. The value you specify on the File Options Screen serves as the default value when you create new events. Press the to select the appropriate action: Keep - events are left in the file after expiration. Archive - events are moved to the designated archive file at expiration. Delete - events are permanently (automatically) removed after expiration. The file options are saved when you leave the "File Option" menu. ^CConvert an old Datebook File This screen is very similar to the "Open File(s)" Selection screen except the files listed are in the format used by Version 1 of Datebook. Select the "Old Datebook format" file(s) from the list. (See "Open File(s)" section.) The file will be converted and opened for use. NOTE: Your old Datebook file will not be destroyed. For example, if your old Datebook file is named "MEETINGS.DBD," then the conversion will create "MEETINGS.DBE." All Datebook II files have the ".DBE" file extension. ^CExit Datebook II Select this option to leave the program, closing any open files. ^1VIEW^0 "View" selects the type of information to display: Day's Schedule, Month's Schedule, To-do List, or Pending Notices. ^CDay "Day" displays the scheduled events for a specific day. Use the and to move through the dates displaying the events for that date in the schedule area of the screen. Press to display any comments associated with each event. To see detailed information for an event, use and to highlight the event and press . Press to print the day's schedule. ^CMonth "Month" displays the scheduled events for a specific month. Use the , , , and to move the highlight through the days of the month and display the events for that day. Press and the highlight moves to the first event for that day. To display details of an event, use and to highlight an event and press . Press to print the month's schedule. ^CTo-do List "To-do List" keeps track of special notes and reminders about upcoming events and deadlines in due-date order. Use and to move the list pointer through the To-do List. To add an item to the To-do List, press and enter the Date and Notes. Type a date or press to display a calendar. On the calendar screen: use the keys to highlight a specific day; press / and <+>/<-> to adjust the calendar month and year respectively; and press to select the highlighted date. Use the to move to the NOTE field, type notes as desired. Press to save the "to-do" entry. To change the date of an entry, move the list pointer to the item and press the <+> (<->) key to increase (decrease) the date. The item will be repositioned in the list. To change other information in the To-do List, move the list pointer to the entry and press . Change any of the information and press to save the entry. To remove an item from the To-do List, move the list pointer to the entry and press . Press to print the To-do List. The To-do List may contain up to 20 entries. The To-do List is stored in a separate file "DATEBOOK.TDO" which is loaded and saved automatically when you view the To-do list. ^CPending Notices "Pending Notices" shows a list of upcoming events with active warnings for the current day. You will be warned about these events until the event occurs or you turn the warning status "OFF". A diamond character to the left of an item in the Pending Notices list indicates the current warning state is "ON." Turn the warning state OFF for an event by highlighting the event and pressing . Pressing once more will turn the warning back on. If the warning state is turned OFF, the event warning will not be displayed on the next Pending Notices list. To add an event, press the key. (See "Create New Event.") To edit an event, highlight the event and press . (See "Edit Event.") To remove an event from the event file, highlight the event and press . Press to delete or to cancel the deletion. Press to turn on (off) the comment below each event. Press to print the Pending Notices Report. ^1EVENT^0 "Event" creates, edits, deletes, and browses events in the open files. ^CCreate New Event "Create New Event" adds new events to an open file. Use the , , , and keys to move to each field, enter information and press to save. Special hints are available in some fields. Class - displays an Event Class list. and arrows move the highlight bar through the Event Classes. Press to select the highlighted class. Start Date, Stop Date - displays a calendar. keys move the highlight to the date desired. Press to select the highlighted date. Type - displays the Event Types. and keys move the highlight bar through the types. Press to select the highlighted type. (See SPORADIC EVENTS, below.) File - displays the File menu. and keys move the highlight through the file list. Press to select the file name to contain the event. Action - / will change the action to take when this event expires. (See explanation in "Display File Options.") SPORADIC EVENTS are events which recur in irregular patterns. Select "sporadic" for event type, then press to enter the dates and times for the event. On the calendar, use the , / and <+>/<-> keys to adjust the days, months, and years respectively. Highlight the desired date, and press ; enter the times; press . Up to 34 different occurrences for Sporadic events may be entered. Press again to save sporadic event occurrences. To delete an occurrence, move the calendar highlight to the corresponding day and press . Press to switch between the sporadic event list and the event calendar. ^CEdit Event "Edit Event" edits (changes) an existing event. Select the event by highlighting the event title on the Day or Month "View" screens or "Browse" display. Press to edit the selected event. Use the keys to move to the field, make changes, and press to save the changed entry. (See also "Create New Event.") ^CPrint Event "Print Event" produces a listing of the displayed event. ^CCopy Event "Copy Event" copies an event from one file to another. Any changes to the event are made only to the copy; the original event remains unmodified. The event that is copied will reflect all changes made. "Copy Event" behaves just like "Edit Event" (refer to directions on editing an event). If you change the filename field of a copied event, then the event will be saved to the specified file. This allows you to copy events between event files. If the filename field is not changed, then a second copy of the event is created in the same file. ^CArchive Event "Archive Event" allows you to move an event from a file to its archive file. Any event can be moved to its designated archive file with this option, including non-expired ones. Before archiving events, you must first specify an archive file on the File Options Screen (see "Display File Options" above). ^CDelete Event "Delete Event" allows you to remove an event from an event file. ^CBrowse Event "Browse Event" pages through the events in all open files. Use and to move backward and forward through the file. (See "Edit Event.") Delete an event from the file by pressing while the event is displayed. ^CSelect "Select" restricts the display and reporting features to Active and/or Expired events or to certain event classes. A diamond appears to the left of the currently selected options. Use the selection feature to print event reports showing only selected event classes. For example, you could print reports showing only work-related events by selecting only the classes which pertain to work. Use the and keys to highlight the classification and press to turn it "ON" or "OFF." ^CEdit Event Classes "Edit Event Classes" maintains a list of up to 19 event class names for grouping related events. For example, the class names "Finance Committee" or "Whitney's school" might be used to group related events. (See "Select" for use of the event class.) Use the and keys to position the input bar in the list. Enter the Event Class name. You exit this section by selecting another menu item and all additions and changes are saved. You may have several Event Classes which are used more frequently than others in the list. You may rearrange the order of Class names in the list. Use the and to position the input bar in the list. Press the key to select the item. Use the and to position the selected item and press once more to reinsert it into the list. ^1DATE^0 ^CToday Resets any displayed calendar to the current day's date. ^CAnother Date Allows you to quickly choose another date to view. ^1PRINT^0 ^CDay ^CWeek ^CMonth ^CRange of Days ^CTo-do List ^CPending Notices Use the and keys to position the highlight bar on any one of these items. Press to select the report to print. Remember, be sure and turn your printer on and set the paper at the top of form. The Day, Week and Month Reports are all based on the last displayed calendar date from the Day or Month View screen. The Range of Days report allows you to select the starting and ending dates. You are first prompted for the starting date. ^1COMMAND-LINE OPTIONS^0 The following command-line parameters may be used when you run Datebook II: M - runs Datebook II in monochrome (black and white) mode. C - runs Datebook II in color graphics mode. If the event calendars or file menu display in blinking colors, then you should use this option to run Datebook II in its CGA mode. /F file list - List up to 5 event files to be automatically opened. For example, to run Datebook II in monochrome mode and open the event file "SOFTBALL.DBE", type: ^1DATEBOOK M /F SOFTBALL^0. ^1OUTSIDE BBD To run this program outside the ^1Big Blue Disk^0 menu, type: ^1DATEBOOK^0. DISK FILES THIS PROGRAM USES: ^FDATEBOOK.EXE ^FDATEBOOK.TSL ^FDATEBOOK.TDO ^FALL *.DBE