Enter the 'Bulletin Board' message on the available lines. The message will be up- dated (saved) after you enter the last line. Ctrl-Enter will save from any line after you have pressed Enter. The screen already explains the operation of this program. Use the left and right arrow keys to select 'Yes' or 'No', or enter 'Y' or 'N' on the keyboard. key cancels and returns to the menu. Enter the starting cost center for the report range you wish to run, then press . This entry may be left blank if you wish the report to begin with the first cost center. Enter the ending cost center for the report range you wish to run, then press . If you leave this entry blank then the program will asign a value of the ending cost center field. You may use the , and to locate an entry. The and for the ends of the table. Enter an employee code to select entries for a particular employee. If you press key, another screen will appear allowing you to change the data for the selected entry. If you wish to add a new entry press the key. Use the to delete the selected entry. The key cancels and returns you to the previous screen. This field is for the six digit employee code. If you are adding a new entry, then enter a valid code here. If you are here to edit an employee entry, then just press the key to proceed to the next field. The key cancels and returns to the previous screen. Enter a new date or change the existing date in this field then press the key. If you don't wish any change then just press the key to go to the next field. Dates are entered in the mm/dd/yy format. The will exit to the previous screen. Enter or change the time in this field. Please note the military time format, it is easier to enter a precise time and not as complicated as some would make it. For the PM hours, just add 12 to the hour, such that 1PM becomes 1300, 2:30PM become 1430 and so on. In case you remain confused look directly below the entry field and we will interpret your entry. Use the left and right arrow keys to select either IN or OUT or simply type I or O then press the key. returns to the previous field. exits to the previous screen. If you change this field remember to change it's corresponding IN or OUT record. Unmatched IN's report hours until midnight OUT's report hours since midnight. Press the key to con- tinue, the keys to save now, or the key to return to the previous screen. This is the employee locater screen. You may use the up and down arrow keys to locate an employee, or enter the employee's code. Notice that as you begin entering the selector bar moves toward the code you have entered. If you press the key, another screen will appear, allowing you to modify the data. Pressing the key will also call another screen and ask you to confirm the delete. If you wish to enter a new employee, then press the key and a blank screen will appear. The key will cancel a process and return to the previous screen. If you are entering a new employee, enter their assigned code in this space then press the key. If you are changing this employee's information, enter a new code or just press the key to continue. The key cancels and return to the previous screen. Enter the employee's name just like you want to see it on the report then press . You can use the form 'John Smith' or 'Smith, John'. The or the returns to the previous field. Enter a one or two line message that you want this employee to see when he/she punches IN or OUT, then press . Your changes will be saved after you press the key on the second field or you can press at any time to save. The or will return to the previous field. Enter the cost center code to be used during 'Punch In' as the pre-entered or default cost center. You may leave the field blank. Press the key to continue, the to save now, or the key to return to the pre- vious field. This entry allows the report program to look- back up to 7 days to collect data for the calculation of weekly overtime. Press the key to accept this entry. The key will cancel and return to the previous field. From this screen the following keys are enabled: The HELP key, use it in any screen to call up a help window. Employee Timecard Calls the EMPLOYEE STATUS BOARD Calls the SUPERVISORY MENU (Password required) Calls the PUNCH IN/OUT window. Cancel HELP or EXIT from current screen. Use the up and down arrow keys to highlight the desired program selection, then press . F10 will call the Supervisory Punch. returns to the previous screen. Enter any combination of letters and numbers that you want to use for the password. It is best to use a simple word or number that can be easily remembered. Press the key to record your password and proceed to the next field. The key cancels and returns to the previous screen. Your TimeClock program will print a Punch IN/OUT log on your computer's printer (LPT1) if you select yes to this option. Use the left and right arrow keys to press 'Y' or 'N' to make the selection. Press the key to record your selection. The key cancels and moves to the previous screen. Set the number of seconds that you want the Punch IN/OUT screen to remain after a punch. This parameter is over-ridden if any key is pressed. Press to record your selection. The key cancels and returns to the previous screen. This system parameter does not change the recorded Punch IN/OUT time. It changes the way it will be printed on the Payroll Report. Even if you select a round-off the report can be printed without using rounded values. Enter 'N' for no round- off, 'T' for nearest tenth or 'Q' for the nearest quarter hour. You may also use the left and right arrow keys to make your selection. Press the key to record your selection. The key cancels and returns to the previous screen. Only regular hours are used in overtime conversion, sick hours, vacation hours, holiday hours are not considered. Daily hours are converted first, with hours in each day greater than the premium parameter being converted to premium hours. The remaining daily hours that are greater than the overtime parameter are converted to overtime and the balance placed in regular hours. At the end of a 7 day period, weekly hours are converted. First any hours greater than the weekly premium parameter are added to the premium hours already calculated, then any remaining hours which are greater than the weekly overtime parameter are added to the overtime hours and the balance remains in regular hours. A zero (0) in any overtime conversion field will prevent that conversion from taking place. Enter the 'Supervisory Password' that was established in 'Maintain System Parameters'. If no password has been entered, just press the key. Password entry will not show on the screen. ! A A Just enter your 'Employee Code' number and press the key. The program will determine if this is an IN or OUT, then display a message from your file if it exists. The screen will remain displayed until the delay time expires or a key is pressed. On an IN punch this field will default to the employee's default cost center. On an OUT the field will default to the cost center used by the previous IN and should not be changed here. Press the key to continue, or press the key to return to the previous field. to exit (abort the punch). The 'Purge Master File' program deletes old records from the master file. You should backup your data files before you run the program. Just enter the desired date, and all records older than that date will be deleted from the file. The key will cancel and return you to the previous screen. Enter the starting employee number for the report range you wish to run, then press . All zeros will start the report with the first employee found. Enter the ending employee number for the report range you wish to run, then press . This number must be equal to or larger than the starting employee number. If you enter zero the program will force the ending code to Enter the starting date for your report in the mm/dd/yy format. The report will in- clude this date. Press the key to accept this selection. The key will cancel and return to the previous screen. Enter the ending date for your report in the mm/dd/yy format. The report will in- clude entries for this date. Press the key to accept this entry. The key will cancel and return to the previous field. Use the left and right arrow key to select the correct round-off parameter for your report. A 'yes' answer will cause all entries to be rounded in accordance with the values you setup in the 'System Parameter File'). You may also use the 'Y' and 'N' keys to make your selection. Press the key to accept your selection. The will return to the previous screen. The Supervisory Punch will create both an 'IN' and an 'OUT' in the Master File for the date and times entered. Enter the employee code and then press . will exit this screen. Select the appropriate cost center by entering V, S, H or O, or use the left and right arrow keys, then press . The cost center field will be skipped unless you select 'O'. NOONOON You have selected an 'Other' type punch. If you wish this time to be collected in the 'Other' category on the Payroll Report, preceed your entry with a $. All other entries will be treated as a normal cost center. Enter the punch IN/OUT date then press . When you are doing multiple supervisory punches, the previously entered date will be saved to speed your entry. Enter or change the time in this field. Please note the military time format, it is easier to enter a precise time and not as complicated as some would make it. For the PM hours, just add 12 to the hour, such that 1PM becomes 1300, 2:30PM become 1430 and so on. When you are doing multiple supervisory punches, the previously entered time will remain to speed your entry. The Status Board shows all employees and the last punch information available in the TIMECLOCK I daily file. If an employee does not have a punch since the last close they will be shown as 'OUT' and the time/date columns will be blank. You may use the up and down arrow keys, pgup and pgdn keys to move the selector bar or scroll through pages. use the ESC key to exit the program and to exit from this screen. The Employee Time Card shows employee punches based on information available in the TIMECLOCK I daily file. To display the information, enter your employee code in the field provided. You may use the up and down arrow keys, pgup and pgdn keys to move the selector bar or scroll through pages. use the ESC key to exit the program and to exit from this screen. !BULL CLOSE d COST1 COST2 v DTC EDIT1 EDIT2 { EDIT3 EDIT4 EDIT5 $ EDIT6 EMP1 EMP2 j EMP3 i EMP4 EMP5 ] LBD O MAIN MENU D# PAR1 PAR2 PAR3 PAR4 W* PAR5 PASS PUNCH y3 PUNCH2 ;5 PURGE REP4 REP5 RPT1 RPT2 "> RPT3 SP1 SP2 SP3 SP4 -G SP5 ST 6K