INTRODUCTION

AccountAbility is a smart, fast and totally dependable corporate financial control system that is versatile, feature-rich and easy to use. Developed in South Africa by a South African company to the highest technology standards, AccountAbility competes successfully with expensive foreign imports and is currently being exported vigorously.

Widely received within the financial service community, AccountAbility offers a bomb-proof database that guarantees that your General Ledger will not go out of balance or out of sync with your sub-ledgers. The solution has been implemented in over 30 sites in South Africa including

MERCANTILE BANK MERCANTILE PRIVATE BANK
GENBEL HOLLARD INSURANCE AA LIFE ASSURANCE AEGIS
NORTHERN MEDICAL AID MEDSCHEME RAND MUTUAL
GLEN RAND AFRICAN LIFE SYBASE S.A. MICROSOFT S.A.

Developed to open systems standards, AccountAbility offers users a completely integrated accounting environment incorporating the following modules:-

with an optional Fixed Assets module and a file transfer module called AdaptAbility.

AccountAbility enables you to consolidate all your information or transfer tables from your data base, to other industry standard spreadsheets, reporting tools and Executive Information Systems.

The system enforces strict security, controls and validation procedures, but is flexible to accommodate changing factors, and varying reporting formats.

Audit trails are also a standard procedure of the system.

The database, is entirely "bomb proof" and data integrity is always assured. No erroneous updates are accepted by the server and incomplete transaction will be rolled-back automatically.

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ACCOUNTABILITY GENERAL LEDGER

The core of AccountAbility is the multi-currency General Ledger system. This module gives the user the ability to hold data in multiple currencies per company (home and reporting) and also allows the entry of transactions in any currency that can be allocated against a spot rate, a monthly rate or against a forward cover contract.

Drill-down inquiries are a feature of all AccountAbility modules. In the GL this feature gives the user the ability to interrogate period figures for a chart of accounts across all code structures, then to drill-down to an individual chart, then after selecting a period to see all transaction for that period for that chart and thereafter selecting an individual transaction and being able to see the other side of the GL entries. If the initial entry originated from the Accounts Payable or Receivable modules you have the ability to view the original source document capture details.

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ACCOUNTABILITY ACCOUNTS PAYABLE

The Accounts Payable module caters for domestic and overseas accounts. Transactions can be conducted in any currency . Accounts can also be set up for access by branch, by company or nationally.

Control accounts in the General ledger are established to control the supplier , settlement discount and rate of exchange variance if foreign transactions are involved.

When opening accounts, defaults can be set for discount terms and payment terms. As with accounts receivable these can be overridden at capture time if the user has the correct security clearance.

Invoices and credit notes can be posted through the transaction capture facility. Allocation lines can be allocated to analysis codes, statistics and general ledger codes.

Remittance frequencies can also be allocated to a supplier. This frequency represents the normal payment pattern for the account, therefore enabling the user to have weekly, bi-weekly and monthly accounts in one database.

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ACCOUNTABILITY ACCOUNTS RECEIVABLE

The Accounts Receivable module caters for domestic and foreign accounts, with their associated currencies. Customer accounts can be set up by branch, by company and nationally.

The system caters for open item and balance brought forward accounts. These can be set per customer account. Customers can be assigned a normal statement frequency which allows the user to have weekly, bi-weekly and monthly accounts all in one database.

AccountAbility accommodates both sales tax and value added tax structures. Tax rates user defined which gives you full control to enter effective dates for any new rates entered. Tax type codes can be associated to a corresponding group of customers to make sure incorrect tax types are not entered during transaction capture.

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ACCOUNTABILITY CASH BOOK

The Cash Book module can maintain an unlimited number of bank accounts. Cash Book allows you to enter the bank accounts used for each branch and the associated general ledger interface code for the bank account.

In addition to the setup and housekeeping functions, there are six major types of transactions which are processed in this module

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For more information or a demonstration of AccountAbility please contact:

Sales Department
Hill Cunnington & Associates:

Tel: (011) 706-0311
Fax: (011) 706-0614
E-mail: jo@hca.co.za
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