Index1

Software Inventory 97 Help

Click on an item below for help:

Getting Started - Please read this before using Software Inventory.

Browse records in a Software Booking database

Browse records in a Software Detail database

Browse records in a Software Install database

Browse records in a Software Profile database

Browse records in a Software Purchase database

Browse records in a Software User database

Browse records in a Software Vendor database

Cancel editing of records in a Software Booking database

Cancel editing of records in a Software Detail database

Cancel editing of records in a Software Install database

Cancel editing of records in a Software Profile database

Cancel editing of records in a Software Purchase database

Cancel editing of records in a Software User database

Cancel editing of records in a Software Vendor database

Creating a new Software Booking database

Creating a new Software Detail database

Creating a new Software Install database

Creating a new Software Profile database

Creating a new Software Purchase database

Creating a new Software User database

Creating a new Software Vendor database

Database entry form buttons

Delete records in a Software Booking database

Delete records in a Software Detail database

Delete records in a Software Install database

Delete records in a Software Profile database

Delete records in a Software Purchase database

Delete records in a Software User database

Delete records in a Software Vendor database

Edit records in a Software Booking database

Edit records in a Software Detail database

Edit records in a Software Install database

Edit records in a Software Profile database

Edit records in a Software Purchase database

Edit records in a Software User database

Edit records in a Software Vendor database

Insert records into a Software Booking database

Insert records into a Software Detail database

Insert records into a Software Install database

Insert records into a Software Profile database

Insert records into a Software Purchase database

Insert records into a Software User database

Insert records into a Software Vendor database

Managing information in the Software Booking database entry form

Managing information in the Software Detail database entry form

Managing information in the Software Install database entry form

Managing information in the Software Profile database entry form

Managing information in the Software Purchase database entry form

Managing information in the Software User database entry form

Managing information in the Software Vendor database entry form

Menu items

Navigation bar - database entry forms

Navigation bar - search forms

Opening a Software Booking database

Opening a Software Detail database

Opening a Software Install database

Opening a Software User database

Opening a Software Profile database

Opening a Software Purchase database

Opening a Software Vendor database

Refresh data in a Software Booking database

Refresh data in a Software Detail database

Refresh data in a Software Install database

Refresh data in a Software Profile database

Refresh data in a Software Purchase database

Refresh data in a Software User database

Refresh data in a Software Vendor database

Reports

Search form - Software Booking database

Search form - Software Detail database

Search form - Software Install database

Search form - Software Profile database

Search form - Software Purchase database

Search form - Software User database

Search form - Software Vendor database

Toolbar buttons


Getting Started

This topic is for first-time users of Software Inventory.  There are some

important items you need to know before using this software:

1. Software Inventory uses seven databases to store information.  They are:

Software Detail Information.db

Software Install Information.db

Software User Information.db

Software Purchase Information.db

Software Vendor Information.db

Software Profile Information.db

Software Booking Information.db

These file names are fixed and cannot be changed.  This is necessary to

maintain links between the databases.  If you try to name a new database

with a different name, a dialog box will state that the database name

must be one of the above listed names.  Do not rename the database files or

Software Inventory will not recognize them.

2.  All seven database files must reside in the same directory.  This can

be any directory/drive on your system, but they must reside together.  Again,

this is to maintain the integrity of the database links.

3.  If you maintain multiple "sets" of database files, you must only work

on one "set" of database files at a time.  If you open one database in a

directory and then open a second database in a different "set," you will

cross-link your databases and get unpredictable results.

4.  Do not open database search windows between multiple database

"sets."  The search windows contain similar links between databases, and

unpredictable results will occur.


Creating A New Software Detail Database

To create a new Software Detail database using the pull-down menus:

Click "File" and "New" and "Software Detail Database."  Use the file box to

move to the directory you wish to place the Software Detail database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Detail database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Detail database in a different directory.  When

you close the Software Detail database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.

After you have opened the new Software Detail database, a dialog box asks if

you would like to create new databases for the six other files.  This is a

speed feature for creating "database sets" quickly.  It also insures that all

seven database files are created in the same directory.

If you click "Yes," a file box will open prompting you to create a new Software

Install database.  Enter "Software Install Information.db" for the filename or

any other entry will be ignored and a message will inform you that Software

Install Information.db will be the filename.  Click "Save" to create the new

Software Install database or "Cancel" to skip creating the file.  Subsequent

file boxes will open for the remaining five database files, giving you the option

to create or skip creating the files.  Each time a new database file is created,

its entry form is opened on top of the prior database entry form window.

To create a new Software Detail database using the toolbar:

Click the [image] New Software Detail DB toolbar button.  Folllow the same procedure

as for the pull-down menu.


Creating A New Software Install Database

To create a new Software Install database:

Click "File" and "New" and "Software Install Database."  Use the file box to

move to the directory you wish to place the Software Install database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Install database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Install database in a different directory.  When

you close the Software Install database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Creating A New Software User Database

To create a new Software User database:

Click "File" and "New" and "Software User Database."  Use the file box to move

to the directory you wish to place the Software User database files into and

click "Save."  The database entry window will open and the "new" and "open"

menu items for the Software User database will be disabled while the entry

window is open.  The "new" and "open" toolbar buttons are also disabled while

the entry window is open.  This is to prevent opening a second copy of the same

file or a Software User database in a different directory.  When you close the

Software User database window, the "new" and "open" menu items are enabled.

If all of the database windows are closed, the "new" and "open" toolbar buttons

are also enabled.


Creating A New Software Purchase Database

To create a new Software Purchase database:

Click "File" and "New" and "Software Purchase Database."  Use the file box to

move to the directory you wish to place the Software Purchase database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Purchase database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Purchase database in a different directory.  When

you close the Software Purchase database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Creating A New Software Vendor Database

To create a new Software Vendor database:

Click "File" and "New" and "Software Vendor Database."  Use the file box to

move to the directory you wish to place the Software Vendor database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Vendor database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Vendor database in a different directory.  When

you close the Software Vendor database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Creating A New Software Profile Database

To create a new Software Profile database:

Click "File" and "New" and "Software Profile Database."  Use the file box to

move to the directory you wish to place the Software Profile database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Profile database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Profile database in a different directory.  When

you close the Software Profile database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Creating A New Software Booking Database

To create a new Software Booking database:

Click "File" and "New" and "Software Booking Database."  Use the file box to

move to the directory you wish to place the Software Booking database files

into and click "Save."  The database entry window will open and the "new" and

"open" menu items for the Software Booking database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Booking database in a different directory.  When

you close the Software Booking database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar toolbar are also enabled.


Opening A Software Detail Database

To open a Software Detail database using the pull-down menus:

Click "File" and "Open" and "Software Detail Database."  Use the file box to

move to the directory you wish to place the Software Detail database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Detail database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Detail database in a different directory.  When

you close the Software Detail database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.

After you have opened the new Software Detail database, a dialog box asks if

you would like to create new databases for the six other files.  This is a

speed feature for opening "database sets" quickly.

If you click "Yes," a file box will open prompting you to open a Software

Install database.  Enter "Software Install Information.db" for the filename.

Click "Open" to open the Software Install database or "Cancel" to skip opening

the file.  Subsequent file boxes will open for the remaining five database

files, giving you the option to open or skip opening the files.  Each time a

database file is opened, its entry form is opened on top of the prior database

entry form window.

To open a Software Detail database using the toolbar:

Click the [image] Open Software Detail DB toolbar button.  Folllow the same

procedure as for the pull-down menu.


Opening A Software Install Database

To open a Software Install database:

Click "File" and "Open" and "Software Install Database."  Use the file box to

move to the directory you wish to place the Software Install database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Install database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Install database in a different directory.  When

you close the Software Install database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Opening A Software User Database

To open a Software User database:

Click "File" and "Open" and "Software User Database."  Use the file box to

move to the directory you wish to place the Software User database files into

and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software User database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software User database in a different directory.  When you

close the Software User database window, the "new" and "open" menu items

are enabled.  If all of the database windows are closed, the "new" and "open"

toolbar buttons are also enabled.


Opening A Software Purchase Database

To open a Software Purchase database:

Click "File" and "Open" and "Software Purchase Database."  Use the file box to

move to the directory you wish to place the Software Purchase database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Purchase database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Purchase database in a different directory.  When

you close the Software Purchase database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Opening A Software Vendor Database

To open a Software Vendor database:

Click "File" and "Open" and "Software Vendor Database."  Use the file box to

move to the directory you wish to place the Software Vendor database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Vendor database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Vendor database in a different directory.  When

you close the Software Vendor database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Opening A Software Profile Database

To open a Software Profile database:

Click "File" and "Open" and "Software Profile Database."  Use the file box to

move to the directory you wish to place the Software Profile database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Profile database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Profile database in a different directory.  When

you close the Software Profile database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Opening A Software Booking Database

To open a Software Booking database:

Click "File" and "Open" and "Software Booking Database."  Use the file box to

move to the directory you wish to place the Software Booking database files

into and click "Open."  The database entry window will open and the "new" and

"open" menu items for the Software Booking database will be disabled while the

entry window is open.  The "new" and "open" toolbar buttons are also disabled

while the entry window is open.  This is to prevent opening a second copy of

the same file or a Software Booking database in a different directory.  When

you close the Software Booking database window, the "new" and "open" menu

items are enabled.  If all of the database windows are closed, the "new" and

"open" toolbar buttons are also enabled.


Managing Information In The Software Detail Database Entry Form

The Software Detail database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Detail database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Detail database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Detail Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software Install Database Entry Form

The Software Install database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Install database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Install database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Install Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software User Database Entry Form

The Software User database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software User database record contents.  From the Entry Form tab page

you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software User database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software User Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software Purchase Database Entry Form

The Software Purchase database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Purchase database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Purchase

database.  Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Purchase Database by the current sort

order.  Records are displayed in a spreadsheet-like manner.  Use the scrollbars

to move vertically through the database records and horizontally to move through

the database columns.  Information cannot be inserted, edited, or deleted from

the data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software Vendor Database Entry Form

The Software Vendor database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Vendor database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Vendor database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Vendor Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software Profile Database Entry Form

The Software Profile database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Profile database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Profile database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Profile Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Managing Information In The Software Booking Database Entry Form

The Software Booking database entry form contains several control buttons

and three tabbed pages:

Entry Form

The Entry Form tab contains the data entry fields in which you enter and/or

modify Software Booking database record contents.  From the Entry Form tab

page you may:

Insert (add) new database records

Edit existing database records

Delete existing database records

Cancel changes made to an existing database record

Refresh the database information

Browse existing database records

Sort Options

This tab page displays the sort options available for the Software Booking database.

Click a radio button to change the sort order of the database.

The default sort order is by entry order.

Data Grid

Displays all the records in the Software Booking Database by the current sort order.

Records are displayed in a spreadsheet-like manner.  Use the scrollbars to move

vertically through the database records and horizontally to move through the

database columns.  Information cannot be inserted, edited, or deleted from the

data grid.

Use the [image] , [image] , [image] , and [image] buttons on the navigation bar to browse the

database records.


Navigation bar - Database Entry Forms

This is the database navigation bar:

These are the functions of the database navigation bar's buttons:

  --  Displays the first record in the database

  --  Displays the prior record in the database (if there is one)

  --  Displays the next record in the database (if there is one)

  --  Displays the last record in the database

  --  Insert a new record into the database

  --  Delete an existing record from the database

  --  Edit an existing record in a database

  --  Post changes to an existing database record

  --  Cancel edit of an existing database record

  --  Refresh data of a database


Insert Records Into A Software Detail Database

To insert a new record into a Software Detail database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Enter a vendor name in the Vendor field.

3.   Enter a software title in the Title field.

4.   Enter the software version in the Version field.

5.   Enter the software serial number in the Serial Number field.

6.   Enter the cost of the software in the Cost field.

7.   Enter a group name into the Group field or select a pre-defined group from

      the Group Items drop-down list.

8.   Enter a category in the Category field or select a pre-defined category from

      the Category Items drop-down list.

9.   Type a description in the Description field.

10.  Enter the first media type (if there are more than one) in the Media Type 1

      field or choose a media type from the Media Selections drop-down list.

11. Enter the number of media items (floppies, CD-ROM's, etc.) in the Media

     Count 1 field.

12. Enter the second media type (if there is one) in the Media Type 2 field or

     choose a media type from the Media Selections drop-down list.  This field

     is optional.

13. Enter the number of media items (floppies, CD-ROM's, etc., if there are any) in

     the Media Count 2 field.  This field is optional.

14. Enter the date the software was purchased in mm/dd/yyyy format in the

     Purchase Date field.  Click the Current Date button to insert the current date

     into the Purchase Date field.

15. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Detail Database

To edit records in a Software Detail database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Detail Database

To delete records in a Software Detail database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Detail Database

To cancel edit changes made to a record in a Software Detail database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Detail Database

To refresh the data in a Software Detail database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Detail Database

To browse records in a Software Detail database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software Install Database

To insert a new record into a Software Install database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Select a software title from the Detail Information DB Software Title pull-down

      list.  The selection places the software title in the Software Title field and

      the version in the Version field.

3.   Enter a description of the computer the software is installed on in the Computer

      Installed On field.

4.   Enter a category for the computer in the Computer Category field or select an

      item from the Category List pull-down list.

5.   Enter the date the software was installed on the computer in the Install Date

      field using mm/dd/yyyy format, or click the Current Date button to place the

      current date in the Install Date field.

6.   Enter a network address in the Network Address field, or "none" if the computer

      is not connected to a network.

7.   Enter a network node in the Network Node field, or "none" if the computer is not

      connected to a network.

8.   Enter the name of the person using the software in the User Name field.

9.   Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Install Database

To edit records in a Software Install database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Install Database

To delete records in a Software Install database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Install Database

To cancel edit changes made to a record in a Software Install database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Install Database

To refresh the data in a Software Install database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Install Database

To browse records in a Software Install database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software User Database

To insert a new record into a Software User database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Select a user name from the Install Information DB User Name pull-down list.

      The selection places the user name in the User Name field.

3.   Enter a title/position in the Title/Position field.

4.   Enter a department name in the Department field.

5.   Enter a building name in the Building field.

6.   Enter a floor number in the Floor field.

7.   Enter a office number in the Office field.

8.   Enter a postal address in the Address field.

9.   Enter a city name in the City field.

10. Enter a state/province in the State/Province field.

11. Enter a zip/postal code in the Zip/Postal code field.

12. Enter a country name in the Country field.

13. Enter a voice telephone number in the Phone # Voice field.

14. Enter a fax telephone number (if there is one) in the Phone # Fax field.

15. Enter a data telephone number (if there is one) in the Phone # Data field.

16. Enter an e-mail address (if there is one) in the E-Mail Address field.

17. Enter a URL (if there is one) in the URL field.

18. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software User Database

To edit records in a Software User database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software User Database

To delete records in a Software User database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software User Database

To cancel edit changes made to a record in a Software User database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software User Database

To refresh the data in a Software User database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software User Database

To browse records in a Software User database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software Purchase Database

To insert a new record into a Software Purchase database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Select a software title from the Detail Information DB Software Title pull-

      down list.  The selection places the software title in the Software Title

      field, the version in the Version field, and the software cost in the Cost

      field.

3.   Enter the purchase place name in the Place of Purchase field.

4.   Enter a postal address in the Address field.

5.   Enter a city name in the City field.

6.   Enter a state/province in the State/Province field.

7.   Enter a zip/postal code in the Zip/Postal code field.

8.   Enter a country name in the Country field.

9.   Enter a voice telephone number in the Phone # Voice field.

10. Enter a fax telephone number (if there is one) in the Phone # Fax field.

11. Enter a data telephone number (if there is one) in the Phone # Data field.

12. Enter an e-mail address (if there is one) in the E-Mail Address field.

13. Enter a URL (if there is one) in the URL field.

14. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Purchase Database

To edit records in a Software Purchase database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Purchase Database

To delete records in a Software Purchase database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Purchase Database

To cancel edit changes made to a record in a Software Purchase database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Purchase Database

To refresh the data in a Software Purchase database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Purchase Database

To browse records in a Software Purchase database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software Vendor Database

To insert a new record into a Software Vendor database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Select a vendor name from the Detail Information DB Vendor Name pull-down

      list.  The selection places the vendor name in the Vendor Name field.

3.   Enter a postal address in the Address field.

4.   Enter a city name in the City field.

5.   Enter a state/province in the State/Province field.

6.   Enter a zip/postal code in the Zip/Postal code field.

7.   Enter a country name in the Country field.

8.   Enter a general telephone number in the Phone # General field.

9.   Enter a technical support telephone number (if there is one) in the Phone

      # Tech Sup. field.

10. Enter a fax telephone number (if there is one) in the Phone # Fax field.

11. Enter a data telephone number (if there is one) in the Phone # Data field.

12. Enter a general e-mail address (if there is one) in the E-Mail Address -

     General field.

13. Enter a technical support e-mail address (if there is one) in the E-Mail

     Address - Tech. Support field.

14. Enter a general URL (if there is one) in the URL - General field.

15. Enter a technical support URL (if there is one) in the URL - Technical

     Support field.

16. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Vendor Database

To edit records in a Software Vendor database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Vendor Database

To delete records in a Software Vendor database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Vendor Database

To cancel edit changes made to a record in a Software Vendor database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Vendor Database

To refresh the data in a Software Vendor database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Vendor Database

To browse records in a Software Vendor database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software Profile Database

To insert a new record into a Software Vendor database:

You must enter information into both Entry Form 1 and Entry Form 2

before the record can be added to the Software Profile database.

This is Entry Form 1:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Enter a name for the software profile in the Profile Name field.

3.   Set the Software Title/Version entry number spinner to 1.

4.   Select a software title from the Detail Information DB Software Title pull-down

      list.  When you click on the title in the pull-down list, the software title and

      version will be placed in the corresponding Software Titles/Version list.

      For example:  If the Software Title/Version entry number spinner is set to 15,

      the software title you select from the Detail Information DB Software Title

      pull-down list places the software title and version in Software Titles/Versions

      number 15.  Use the scrollbar to view the Software Titles/Versions fields.

5.   The Software Title/Version entry number spinner is automatically incremented

      by 1 to allow you to select another software title and place it in the next

      Software Titles/Versions fields without having to manually increment the

      spinner.  Making a 20th. selection will reset the Software Title/Version entry

      number spinner to 1.

      NOTE: This feature is only available in the REGISTERED version.  If you

      are evaluating the Shareware version, you will have to manually

      increment the Software Title/Version entry number spinner.

6.   Click the Entry Form 2 tab to display the second entry form.

This is Entry Form 2:

7.   Set the Profile Department entry number spinner to 1.

8.   Select a department name from the User Information DB Department pull-down

      list.  When you click on the item in the pull-down list, the department name

      will be placed in the corresponding Profile Departments field.

      For example:  If the Profile Department entry number spinner is set to 10, the

      department name you select from the User Information DB Department pull-

      down list places the department name in Profile Departments number 10.  Use

      the scrollbar to view the Profile Departments fields.

9.  The Profile Department entry number spinner is automatically incremented by 1

     to allow you to select another department name and place it in the next Profile

     Departments field without having to manually increment the spinner.  Making a

     20th. selection will reset the Profile Department entry number spinner to 1.

     NOTE: This feature is only available in the REGISTERED version.  If you

     are evaluating the Shareware version, you will have to manually

     increment the Software Title/Version entry number spinner.

10. Enter a description of the software profile in the Profile Description field.

11. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Profile Database

To edit records in a Software Profile database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Profile Database

To delete records in a Software Profile database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Profile Database

To cancel edit changes made to a record in a Software Profile database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Profile Database

To refresh the data in a Software Profile database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Profile Database

To browse records in a Software Profile database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Insert Records Into A Software Booking Database

To insert a new record into a Software Booking database:

1.   Click the [image] "Insert record" button on the navigation bar.

2.   Select a software title from the Detail Information DB Software Title pull-

      down list.  The selection places the software title in the Software Title

      field, the version in the Version field, the serial number is placed in the

      Serial Number field, the first media type is placed in the Media Type 1 field,

      the first media count is placed in the Media Count 1 field, the second media

      type is placed in the Media Type 2 field (if there is one), and the second

      media count is placed in the Media Count 2 field (if there is one).

3.   Select a user name from the User Information DB User Name pull-down list.

      The user name is placed in the Booked To field and the department is placed

      in the Department field.

4.   Enter a date the software is booked out in the Date Out field in mm/dd/yyyy

      format or click the Date Out button to place the current date in the Date

      Out field.

5.   Enter a date the booked software is due back in the Date Due field in

      mm/dd/yyyy format or click the Date Due button to place the current date

      in the Date Due field.

6.   Enter a date the booked software was returned in the Date In field in

      mm/dd/yyyy format or click the Date In button to place the current date

      in the Date In field.

7.   Enter a charge amount (if there is one) in the Charge Amt. field.

8.   Enter an overdue amount (if there is one) in the Overdue Amt. field.

9.   Click the Total Due button to generate the total.  This field is not editable.

10. Enter a description for the booking transaction.

11. Click the [image] "Post edit" button on the navigation bar to save the entries.


Edit Records In A Software Booking Database

To edit records in a Software Booking database:

1.  Locate the record to be edited using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  On the Entry Form tab page, edit the necessary field(s).

3.  Click the [image] "Post edit" button on the navigation bar to save the changes.


Delete Records In A Software Booking Database

To delete records in a Software Booking database:

1.  Locate the record to be deleted using the [image] , [image] , [image] , or [image] buttons on

     the navigation bar or locate the record using the data grid on the Data Grid tab page.

2.  Click the [image] "Delete record" button on the navigation bar.

3.  A dialog box will ask you to confirm the delete.  Click "OK" to delete the

     record, or "Cancel" to abort the delete process.


Cancel Editing Of Records In A Software Booking Database

To cancel edit changes made to a record in a Software Booking database:

Click the [image] "Cancel edit" button on the navigation bar.


Refresh Data In A Software Booking Database

To refresh the data in a Software Booking database:

Click the [image] "Refresh data" button on the navigation bar.


Browse Records In A Software Booking Database

To browse records in a Software Booking database:

Click the [image] , [image] , [image] , or [image] buttons on the navigation bar or locate

the record using the data grid on the Data Grid tab page.


Database Entry Form Buttons

  --  Closes the database entry form window.

  --  Displays the online help.

  --  Prints the database entry window with the contents of the current tab page.

  --  Clears all entry fields on the Entry Form tab page.

  --  Saves a copy of the current database and all index files to a different location.

NOTE: This feature is only available in the REGISTERED version.  If you are evaluating

the Shareware version, this feature will not function.

  --  Deletes all records in the current database.  A warning dialog box prompts

you to confirm the deletion.  WARNING: Once the database records are deleted there

is no way to recover the data except from a backup copy of the database.  USE WITH

CAUTION.


Toolbar Buttons

This is the toolbar on the main window:

These are the functions of the toolbar buttons:

  --  Create new Software Detail database (prompt to create other databases)

  --  Open Software Detail database (prompt to open other databases)

  --  Open Reports window

  --  Tile arrange all open windows

  --  Cascade arrange all open windows

  --  Arrange Icons of minimized windows

  --  Toolbar Top - places the toolbar under the main menu on the main form

  --  Toolbar Bottom - places the toolbar at the bottom of the main form

  --  Toolbar Left - places the toolbar at the left of the main form

  --  Toolbar Right - places the toolbar at the right of the main form

  --  Hide Toolbar.  Click Special and Show Toolbar to display the toolbar again.

  --  Help button - shows the main help file topics

  --  Exit Software Inventory - exits the program


Search Form - Software Detail Database

The Software Detail database search form contains three tabbed pages:

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software Install Database

The Software Install database search form contains three tabbed pages and a

software title filter.

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

Software Title Filter

When the Software Title Filter checkbox is not checked, the data grid

displays all of the records of the Software Install database.  To filter the

database by a software title, select the software title from the Software

Detail Database Software Title and Serial Number list and check the

Software Title Filter checkbox.  You may search and sort filtered database

records.  To display all of the database records, uncheck the Software Title

Filter checkbox.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software User Database

The Software User database search form contains three tabbed pages and a

user name filter.

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

User Name Filter

When the User Name Filter checkbox is not checked, the data grid displays all

of the records of the Software User database.  To filter the database by a user

name, select the user name from the Install Database User Name list and check

the User Name Filter checkbox.  You may search and sort filtered database

records.  To display all of the database records, uncheck the User Name Filter

checkbox.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software Purchase Database

The Software Purchase database search form contains three tabbed pages and a

software title filter.

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

Software Title Filter

When the Software Title Filter checkbox is not checked, the data grid

displays all of the records of the Software Purchase database.  To filter the

database by a software title, select the software title from the Software

Detail Database Software Title and Serial Number list and check the

Software Title Filter checkbox.  You may search and sort filtered database

records.  To display all of the database records, uncheck the Software Title

Filter checkbox.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software Vendor Database

The Software Vendor database search form contains three tabbed pages and a

vendor name filter.

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

Vendor Name Filter

When the Vendor Name Filter checkbox is not checked, the data grid displays

all of the records of the Software Vendor database.  To filter the database by a

vendor name, select the vendor name from the Detail Database Vendor Name

list and check the Vendor Name Filter checkbox.  You may search and sort

filtered database records.  To display all of the database records, uncheck the

Vendor Name Filter checkbox.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software Profile Database

The Software Profile database search form contains three tabbed pages:

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Search Form - Software Booking Database

The Software Booking database search form contains three tabbed pages and two

database filters -- software title filter and user name filter.

Data Grid

Displays the contents of the database in a spreadsheet-like format.  To browse

the records, use the data grid scrollbars and/or the navigation bar.

Search

Contains the search options for the database.  Click the radio button of the

search option you wish to use.  A dialog box prompts you to enter a partial

or complete search string in the input field.  Enter a search string and click

the OK button to start the search or the Cancel button to abort the search.

A message box will inform you if the search was successful.  If the search

is successful, the Data Grid tab page will open at the point where the search

was successful.

Sort

Contains the database sort options.  Click the radio button of the sort option

you wish to use.  Return to the Data Grid tab page to view the sort results.

The default sort order is by entry order.

Database Filters

There are three filter-related radio buttons:

If no radio buttons are selected or if the No Filter radio button is selected,

the data grid displays all of the records of the Software Booking database.

To filter the database by a software title, select a software title from the

Software Detail Database Software Title and Version and Serial Number

list and select the Software Title Filter radio button.

To filter the database by a user name, select a user name from the Software

User Database User Name and Department list and select the User Name

Filter radio button.

To display all of the database records, click the No Filter radio button.

You may search and sort filtered database records.

  --  Close the search window

  --  Display online help

  --  Print the search form with the current tab page displayed


Reports

There are seven tab pages for the report options -- one for each database:

Click the tab page of the database you wish to report on.

Click the radio button next to the report option you wish to run and click the

Print button.

A filebox will open.  Locate the database you wish to use to create the report

and click the Open button.

Borland(R) ReportSmith(tm) will open and display a print preview of the report.

For help on how to use ReportSmith, consult ReportSmith's online help.

NOTE: Borland ReportSmith's online help file is only distributed with

the REGISTERED version of this software.  If you are evaluating the

Shareware version, ReportSmith's help file will not be available.

Borland is a registered trademark and ReportSmith is a trademark of Borland

International, Inc.


Navigation Bar - Search Forms

This is the search navigation bar:

These are the functions of the search navigation bar's buttons:

  --  Displays the first record in the database

  --  Displays the prior record in the database (if there is one)

  --  Displays the next record in the database (if there is one)

  --  Displays the last record in the database

  --  Refresh data of a database

NOTE: This feature is functional in the REGISTERED version only.

If you are evaluating the Shareware version, the navigation bar

will not be functional.


Menu Items

The main menu consists of the following groups:

File

The File menu group consists of four menu items:

New

Open

Printer Setup

Exit

The New menu item is subdivided into the seven databases:

Software Detail Database

Software Install Database

Software User Database

Software Purchase Database

Software Vendor Database

Software Profile Database

Software Booking Database

The Open menu item is also subdivided into the seven databases:

Software Detail Database

Software Install Database

Software User Database

Software Purchase Database

Software Vendor Database

Software Profile Database

Software Booking Database

The Printer Setup menu item allows you to select different printers and

printer setup options to use with Software Inventory.

The Exit menu item terminates the Software Inventory program.  A dialog

box prompts you to confirm exiting the software.

Search

The Search menu group consists of seven items:

Software Detail Database

Software Install Database

Software User Database

Software Purchase Database

Software Vendor Database

Software Profile Database

Software Booking Database

Reports

The Reports menu group consists of one item.

Reports

The Reports menu item opens the Reports window.

Special

The Special menu group consists of six items:

Show Toolbar - displays the toolbar after it has been hidden

Hide Toolbar - hides the toolbar from view

Toolbar Top - places the toolbar under the main menu

Toolbar Bottom - places the toolbar at the bottom of the window

Toolbar Left - places the toolbar at the left of the window

Toolbar Right - places the toolbar at the right of the window

Window

The Window menu group consists of three items:

Tile - arranges all open windows in tile form

Cascade - arranges all open windows in a cascading manner

Arrange Icons - arranges any minimized windows at the bottom of the window

The Window menu group also displays the titles of all open windows.  The

current window will be marked by a checkmark to the left of its name.  To

change the current window, click on the window title in the Window menu

group.

Help

The Help menu group consists of two items:

Help Topics - opens the online help file and displays the help topics

About Software Inventory - opens the author's credit window