OfficeTalk features
Diary
Private and sharable Diaries
Appointments in 5,10,15 & 30 minute intervals
Reschedule appointments to other days
Resize diary and background activities windows
Diaries for unlimited resources
Attach Notes to Diary appointments
Repeat booking on a daily, weekly and monthly basis with conflict checking
Daily, Weekly and Monthly Views
View Diary with Task List or full screen
Where utility to locate other users
Configurable security access to Diary
Drag and drop style diary management
Reminders for bookings
Printing of diary and group views
Record location when away from desk
View Planners as background activities
View due task, public holidays, annual events as background activities
Automatic Links from Meeting Management
Link appointments to other data
Export appointments as CSV files
Task List
Nested task outlining facility
Task deadlines by date and time
Task prioritisation
Private Tasks
Definable task classification
Multi-level task sorting
Task status shown by markers and colour
Attach notes to tasks
Task Delegation using Mail system
Schedule tasks by drag and dropping into Diary
Find scheduled tasks in Diary with a single click
Create follow up tasks from Contact Management
Assign tasks from Projects
View Task List with Diary or full screen
Print Task Lists
Link tasks to other OfficeTalk data
import and export Tasks as CSV Files
Group Diaries
View multiple Diaries simultaneously
Keep track of people and resources
Personal and public groups
Tabular view from 1 - 7 days
Individual appointment times
Add appointments
Bar chart view from hours to months
See booking durations
Print Group views
Planners
1,3,4,6,12 Month Views of Year Planners
Drag and drop style management of planners
Schedule long term tasks & background activities
Schedule holidays and training courses
Print Planners
Create Personal Planners
View selected Planners in Diary view
Link Planners to other OfficeTalk data
Unlimited Planner Keys
Group Scheduling & Meeting Management
View availability of many users concurrently
Book resources for meeting
View users and resources in Chart & Table View
Appointments in 5,10,15 & 30 minute slots
Place tentative bookings in invitees Diary automatically
Automatic meeting request via Mail
Attach agenda to a meeting request
Show/hide vertical names on booking view
Optional reminder for attend meeting
Provisional bookings for conflicting meetings
Automatic scheduling option finds free slots
Status tracker for proposed and arranged meetings
Link meetings to other OfficeTalk data
Project Planning and Management
Outline based with bar chart and tables
Create Personal Projects
Attach Notes to Project Tasks
Plan tasks using drag and drop
Assign tasks to other users
Show slack, overdue tasks & other data
Track task completions & monitor progress
Link project tasks to other OfficeTalk data
Mail tasks to users.
Contact Management
Workgroup-wide or Personal Contacts
Import comma delimited, tab delimited & Lotus Organiser address files
Conflict checking on imported companies
Conflict checking for companies
Multiple addresses by Company
Multiple Contacts by address
E-Mail addresses for Companies/Contacts
Home addresses for contacts
View by Company or Contact plus Directory views
Fast search & retrieval of Companies or Contacts
Automatic dialling via modem
Make and Break Chain for Company Addresses
Create Groups and filter on them
Attach Companies or Contacts to multiple groups
Export mail merge and other files
Keep notes for companies and contacts
Record Conversations for detailed Contact history
Create threads between conversations
Create follow up tasks for other users from Conversations
Link to any current Windows Wordprocessor
Create and hold public and private document templates
Create personalised documents automatically from templates
Automatically keep record of documents sent
Automatically archive sent documents by contact
Automatically create and record mail merges
Attach documents or other files to Conversations
Copy and Paste Conversation information
Copy & Paste Contact details
Comprehensive search facilities
Resizeable Windows
Links to other OfficeTalk data
Flexible printing including Filofax style
Electronic Mail
Send and Reply with CC and BCC addressing to users and groups
Optional Read acknowledgement
Routing with optional sign off
Attach any file to a Mail message
Archive received Mail to Folders
Optional Notification of Urgent Mail
Public Bulletin Boards
Resizeable Windows
Copy attached documents
Search incoming and outgoing mail and bulletin boards
Archive & tracking of sent mail
Task delegation by E Mail
Integration with Meeting Management & Project facilities
Mail out using Microsoft Mail (MAPI) and CC Mail (VIM) address books
Link Mail to other OfficeTalk data
Ability to check for new mail
Link to Internet Mail
Link to CompuServe Mail
Instant messaging
"Flying Post it" instant messaging
Pop up “instantly” over any Windows application
Simple, While You Were Out, Respond,
Yes/No templates
Snooze and Mail "Post it" facility
Ability to check for new notifications
Supervisor Mode
Create Public Projects
Create Private Projects
Create Classifications
Create Resources
Create Standard Workgroup Day
Create users & control access rights
Create public holidays
Organise Workgroup backup
Validate Database
General Features
3 Sizes of Toolbar plus tabs
Sub Toolbars for each screen
All toolbars floating & dockable
Sub Toolbars with right mouse button
Automatic Login Name and Password
Hotkey Support
Start-up Preferences
Ability to search the database
Work Off-line
Transfer OfficeTalk data to individual computers for off-line working
Download a user's diary, mail and personal & private planners
Optional Downloading of other users' diaries, plus resources, contacts, conversations and projects
Conflict Checking on reconnection to main database
Index Automatic Document Creation, Archiving and Mail Merges