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Add, change, or remove personal information data

Add or change information within a personal information set

1. On the Edit menu, click Personal Information.
2. Under Select a personal information set to edit, click the personal information set you want to change.
3. Under Personal information for this set, type your new text in the appropriate boxes.
4. To remove information from the personal information set, delete the text in the appropriate boxes.
5. You can change text, associate a logo, or add a color scheme to the personal information set.
6. Click Update.

   When you click Update, all personal information components in your publication are updated from the selected personal information set. If you change the content of one or more personal information components directly in your publication, and then click Update, you will overwrite the changes you made to your publication.

Remove personal information

There are two ways to remove personal information from a publication. Remove it from the current publication, or remove it from both the current publication and from any future publication to which the personal information set is applied.

To remove personal information from the current publication, clear the information contained in the component or delete the component itself. In either case, the personal information set remains unchanged and can be used in future publications.

To remove personal information from the current publication and all future publications to which that personal information set is applied, delete the information from the Personal Information dialog box. When you delete information from a personal information set, Microsoft Publisher-designed publications that you select from the Catalog might still contain these personal information components, but the components will be empty. You can delete these components from the publication.

Do one of the following:

Clear a personal information component

1. In the publication, click the personal information component you want to change.
2. Select the information in the component.
3. Press DELETE.

   The information deleted from the personal information component is deleted from all instances of the component in the current publication. For example, if your address appears three times in your publication, all three instances are deleted.

   To restore the information to the other personal information components, immediately click Undo on the Edit menu. This restores the text to the other components, and turns off synchronization between these personal information components.

Delete a personal information component from a publication

1. In the publication, click the personal information component you want to delete.
2. Press CTRL+SHIFT+X.

   You must delete each instance of a personal information component separately. For example, if your address appears three times in your publication, you must delete all three instances.

Note   The personal information component is deleted from this publication only. The personal information set remains unchanged.

Remove information from a personal information set

1. On the Edit menu, click Personal Information.
2. Under Select a personal information set to edit, click the personal information set you want to change.
3. Under Personal information for this set, delete the information that you want to remove.
4. Click Update.

   When you click Update, all personal information components in your publication are updated from the selected personal information set. If you change the content of one or more personal information components directly in your publication, and then click Update, you will overwrite the changes you made to your publication.