Change the order in which entries from a data source are merged

1. On the Tools menu, point to Mail Merge, and then point to Mail Merge Wizard.
2. In the Select Recipients task pane, click Edit recipients.
3. Do one of the following:

Sort by a single criterion, such as City

• Click the column heading you want to sort by. For example, Last Name or City.

Sort by multiple criteria, such as City and Postal Code

1. Click an arrow next to a column heading, and then click Advanced.
2. Click the Sort tab.
3. In the Sort by this field box, click the field you want to sort by. For example, if you want to sort your mailing by company name, click Company Name.
4. Click Ascending or Descending to define the order in which the entries print. For example, click Ascending to have company names printed in this order: A Company, B Company, C Company...
5. To further define your sort, go to the next line of the dialog box, and repeat steps 3 and 4. For example, to sort by last name within a postal code, click Last.