About substituting for missing fonts

Sometimes a publication contains fonts that are neither on your computer nor embedded in the publication. When this happens, Microsoft Publisher temporarily substitutes similar fonts for the missing ones. You can make these substitutions permanent or select other fonts.

Although the substitute font may be similar to the original font, your publication will not look exactly as you intended — line breaks, column breaks, or page breaks may fall differently, which can affect the entire look and feel of the publication.

Why turn off font substitution?

If you are taking your publication to another computer or you're saving it as a Publisher (.pub) or Postscript (.ps or .eps) file to take to a commercial printing service, you should turn off font substitution.

The best way to ensure that fonts are not substituted is to embed the TrueType fonts you used with your file, or to verify that the other computer already has the same fonts installed that you used in your publication. If you use non-TrueType fonts, and you're taking your file to a commercial printing service, ask them if they have the fonts you used, or if they can purchase them.

How are embedded fonts different?

Rather than using the fonts on your computer, publications with embedded fonts use fonts that are stored as part of the publication's file. As a result, the publication can be displayed and printed even if the fonts are not on your computer. Not all fonts are licensed for embedding.