Microsoft's SharePoint Team ServicesSome of the content in this topic may not be applicable to some languages.
Team Web sites are Web sites with added features to enable a group to share files, participate in discussions, and communicate all kinds of information. There are two kinds of team Web sites that you can work with from your Office programs.
Microsoft's SharePoint Team Services
You can create a Web site based on SharePoint Team Services from within your Office program or from a Web browser. You can have a fully working Web site in minutes, even if you don't know anything about HTML coding. SharePoint Team Services automatically creates and maintains the site navigation links for you. For example, if you add a discussion board to the site, the server adds a link to it on the home page.
SharePoint team Web site features
Document libraries Provide a way to share documents with others. When you add a document to a library, it is added to the document list on the team Web site. You can also include a template for any documents added to the library.
Discussion boards Provide an efficient way to discuss issues important to the whole team.
Web document discussions Track and save comments to documents without actually modifying the document itself. The document appears within the users' Web browser, and a special toolbar provides options for adding comments.
Announcements Display the latest news on the home page. You can specify when and for how long announcements appear.
Team events Alert Web site members about upcoming events.
Surveys Provide a forum for Web site members to express their opinions about important issues.
Shared favorites Enable team members to share links to Web sites of interest.
Custom lists Create custom lists for any purpose.
Subscriptions Subscribe to documents and folders so that you'll be notified by e-mail whenever there is a change.
Integrated with Office XP programs Open, edit, and save shared files directly in Office XP programs. You can even create a new team Web site from within Office XP programs.
Easy customization by using FrontPage Create a custom team Web site by using Microsoft FrontPage.
About creating a SharePoint team Web site
You can create a SharePoint team Web site directly from your Office XP programs. Before you create a team Web site, you should have the following information:
SharePoint team Web site roles
Browser View pages, documents, and Web document discussions.
Discussion Participant View the team Web site and contribute to Web document discussions.
Author View pages, contribute to Web document discussions, and add or modify pages, documents, or tasks.
Advanced Author Create content, contribute to Web document discussions, change themes and borders, and recalculate hyperlinks.
Content Manager Perform even more advanced authoring tasks including managing subscriptions, lists, and Web document discussions.
Administrator Modify all server content and manage server settings and accounts.
Microsoft SharePoint Portal Server
SharePoint Portal Server helps teams manage documents through the entire creation, revision, and approval process. Users can add searchable metadata to documents, and select automated e-mail routing for document approval. SharePoint Portal Server also offers flexible control over who has access to the information. Team members use their Web browsers for document management tasks and to use search functions.
SharePoint Portal Server features
Version control Track changes made to a document and prevent users from accidentally overwriting documents. The check out process prevents others from changing a document until it's checked in. SharePoint Portal Server stores each version, however, so older versions of the document can be reviewed, if necessary.
Document profiles Add searchable information about a document, such as author and title. You can add custom properties like account number or project manager to capture additional information that would make it easier to organize and find documents in your organization.
Document publishing Make documents available for users to search or view. SharePoint Portal Server supports both private and public views, or versions, of documents. You can generate as many drafts as necessary before publishing a version of a document.
Approval routing Ensure that a document is adequately reviewed before being published. When an author chooses to publish a document, publication can be delayed while the document is routed to one or more people for review. Approvers receive e-mail notification when a document requires review.
Web document discussions Track and save comments to documents without actually modifying the document itself. The document appears within the users' Web browser, and a special toolbar provides options for adding comments.
Indexing and search services Search for information regardless of its location or format.
Subscriptions Subscribe to documents so that you'll be notified by e-mail whenever there is a change.
About SharePoint Portal Server site security
The role that you are assigned to determines what types of access you are allowed when working with a site.
Reader View folders and documents in the team Web site. In enhanced folders, view folders and public documents.
Author View folders and documents; add, modify, and delete folders and documents; submit documents for publishing.
Coordinator Modify all content, change the look and feel of the site, and manage server settings and accounts.
Approver Review, edit, approve, or reject documents that are submitted for approval. An Approver can be a reader, author, or coordinator.
Roles are assigned for each folder and you can have different roles in different folders. On individual documents, SharePoint Portal Server offers the option of denying access to users.