Invite users to a web site

Use these steps to quickly invite a group of users to your site and create accounts for them. This feature is available on webs hosted by web servers running SharePoint Team Services from Microsoft and FrontPage Server Extensions 2002 only.

1. On Tools menu, point to Server, and then click Administration Home.
2. On the Site Administration page, under Users and Roles, click Send an invitation.
3. Type the e-mail addresses of the users that you would like to invite to the site. Add one e-mail account per line. You can also add multiple users by entering a network domain name (Microsoft Windows networks only). When you're finished, click Next.
4. Verify that the information for each account is correct.
   • In the E-mail Address column, verify the e-mail address.
   • In the Account Name column, specify the name of the new user accounts. If the user is part of a network domain, you can add that name to the account name. For example, mydomain\user1.
   • In the Full Name column, type the name that will appear when the user posts documents to document libraries, participates in discussion boards, and uses other site features.
5. Click Next.
6. Type the greeting that will be sent as an e-mail message to the people that you want to invite to the web site.
7. Click the drop-down list below the message you typed, and then select the role for all the users that you are inviting to the site.
8. Click Finish.

Notes

• You will be assigning the same role to all users; however, you can customize each account's settings after it is created.
• If none of the default roles seem appropriate for a group of users, create a custom role first and then complete the steps above to create the accounts and invite the users to the site.
• If you don't see the Send an invitation option, you are probably in a subweb that uses the user account and roles settings of a higher-level web site of the server or virtual server. To work with accounts and roles, either go to the top-level web site, or set up unique permissions for this subweb. See your network administrator or Internet service provider (ISP) for more information.