ListPro's ordered lists let you list items in order. This is very useful for tasks that need to be done in a certain order. You can use this feature for any "how-to" types of lists. Combine order numbers with Notes for detailed instructions, or use them to be sure you don't forget an important step.
Note that while you might not display the order number on your list, all items do have an associated number (position). You can reorder items in a list when all list items are displayed, and no sorting or filters are in effect. Use the Remove Sorting pick on the View menu to remove sorting, and be sure that Show Only Flagged Items and Don't Show Checked Items are not checked. Use the Remove Filters pick on the View menu to remove all filters.
Categories let you classify your items. You'll often want to sort the items in your list in various ways -- categories let you do this. For example, you might keep your office supplies in several different cabinets in your office. You want the supplies on your list sorted by these locations, so that you can efficiently flag what you need. But then when you go to the office supply store, you'd like your list in the order you find the items in the store. Use Categories for one of these, and the original order for the other.
Sorting by categories lets you group items in very useful ways. Categories are saved per list, so each list can have the categories that will be most appropriate for that list.
ListPro's Notes let you add additional information to a list item. Use Notes for long instructions, or for details about an item. For example, on an office supply list, the note for a printer cartridge might contain the model number of the printer.
Remember that you can see the Note for any item even if you don't have Notes displayed in the list. Just double-tap the item, and the Item Properties window will appear. You can also use the Notes Pane to see an item's notes. Simply select Show Notes Pane from the View menu to display this pane.
ListPro's Amounts feature gives you a powerful numeric field. You can use Amounts to include any numeric information on items when you're setting up a list. The Amounts field lets you add up its information. Use Amounts for anything you might want to count: boxes you're shipping, dollars you're spending, bottles you're unpacking, ounces, cups, hours, minutes. At any time, you can display a total of the amounts you've entered. In addition, the sum of the amounts of all items currently being displayed is shown in the Status Bar.
To make it more useful, you can set up your list to ask for the amounts when you're "running" your list (checking items or or flagging items for inclusion in a Shopping or Two-Step List). For example, you can set up your list to ask you for an amount each time you check an item. This lets you easily track your spending while you're shopping, or time spent on each task of a project. Alternatively, you can set up your list to ask you for an amount each time you flag an item to be included on your Shopping (Two-Step) List. This lets you enter a quantity of items to be included on the final list. For example, when you flag "stamps", you're asked how many. Then, when you choose the Flag Tool to display your list, the number of stamps you need appears.
The Units field lets you total amounts by unit. This is useful if your amounts are in different units. For example, if you're using Amounts to track time on a project, you might sometimes enter minutes, and sometimes hours. If you use Units, your totals will make sense. Remember that you don't have to use the units to use Amounts.
The Priority field lets you assign a priority number to each item. Priorities have an advantage over order numbers because several items can have the same priority number. You can sort the list by Priority to look at them in order of their importance.