OO____________________________________________________________________________OOOO!O O $O %O #O ) O  O  O  OR E A L W O R L D " O O O  OI N T R O D U C E S  O  O O OO____________________________________________________________________________OOOOSPOtOD O4-IN-1 BASIC ACCOUNTING O SOD*O Ŀ *O Ŀ* O * O * O 4-IN-1 BASIC ACCOUNTING * O * OĿ *O S2O 2O Ŀ 2O Ŀ 2O Ŀ 2O Ŀ 2 O 2 O 2 O 4-IN-1 BASIC ACCOUNTING 2 O 2 O Ŀ 2O 2O Ŀ 2O 2O S8 O 8 O Ŀ 8 O Ŀ 8 O Ŀ 8 O Ŀ 8 O Ŀ 8 O Ŀ 8 O 8 O 8 O 4-IN-1 BASIC ACCOUNTING 8 O 8 O Ŀ 8 O 8 O Ŀ 8 O 8 O Ŀ 8 O 8 O S)WELCOME TO THE 4-IN-1 INTERACTIVE DEMOF To progress through the demo, the user simply follows the automatic=  prompts, such as "Press SPACE to continue" or "Select #2".D  You can interrupt the demo at any time by pressing the ESC key in  response to a prompt  or whenever the , program is awaiting input. The Pg Up; key allows you to review up to 20 previous frames, while the Pg Dn> key advances you one frame at a time. Some frames are madeA up of smaller frames called "windows". Windows are counted as frames when you Pg  Up and Pg-$ Dn. Thus, some frames may seem incomplete6 until you reach the beginning of the window series.SPMPM PMPM PM PMPM PMWHAT IS ACCOUNTING?5<7?  //____&`:D //\&`  / 'f  (` -  <  G  / #( \/\/  ` #(______ ).\ *(____ #. (& DISORGANIZED8FOR ORGANIZEDBUSINESS DOCUMENTS-> % SORTED8INFORMATION IN(INVOICES, VOUCHERS $ RECORDED8THE FORM OFCHECKS, CASH REGISTER # SUMMARIZED 8FINANCIAL TAPES) 8STATEMENTSSP  f     @  " 556<77 8?:: ;CDD < < = F G G   " 9  :N  --->S ----->S ------->S --------->S   -->S ---->S ------>S --------->SWHAT IS ACCOUNTS RECEIVABLE?) >>>>>>>>>>' *>>>>>>>>>   7:= !SELLS GOODS BUSINESS 7BUSINESS A :B   RECEIVES CASH 7 : = <<<<<<<<<<<$ $$$$ * <<<<<<<<<1MONEY A BUSINESS IS OWED FOR SELLING GOODS ANDSERVICES ON CREDIT REPRESENT+ ACCOUNTS RECEIVABLES9:N4@!# %(    BUSINESS A  SWHAT IS ACCOUNTS PAYABLE?) >>>>>>>>>>' *>>>>>>>>>   7:= !SELLS GOODS BUSINESS 7BUSINESS A :B  "PAYS CASH 7 : = <<<<<<<<<<<$ $$$$ * <<<<<<<<A BUSINESS PAYS ITS EMPLOYEES CASH IN EXCHANGE FOR THE WORK@THEY=PERFORM. WRITING CHECKS AND RECORDING WAGES ARE A PART OF ? PAYROLL.S9:N23   349AJ@@ACWHAT IS GENERAL LEDGER?  Ŀ  Ŀ    Ĵ  Ŀ5GENERAL LEDGER  Ŀ  Ŀ    4 Cxxx      4 Cxxx  ij -------------- 4 Cxxx Ĵ       C         Ax,xxx     1GENERAL LEDGER IS THE SUMMARIZATION OF ALL THEBUSINESS TRANSACTIONS INTO- ONE1PLACES9 :N         0H2FWHAT DOES 4-IN-1 DO? Track A/R from <-$$-- 8 BUSINESS B Track A/P to --$$-> 8 COMPANY C Pays employees -----> 8 : <  > Summarizes in 8 Ŀ  General Ledger -----> 8  :  < 8  4-in-1.tracks the information you need to run your) business efficiently, productively and3 PROFITABLY.S9 :N      "N "N W H Y 4 - I N - 1 ? "N N 4-in-1 < combines the accounting functions of Accounts Receivable,: Accounts Payable, General Ledger and Payroll all in one simple, complete package N 4-in-1 9maintains the flexibility, reliability and consistency7found in RealWorld's more powerful high-end packages N 4-in-1 :is easy to use with an automatic installation procedureand on-line HELP messages N 4-in-1 <is backed by RealWorld's assurance of quality and supportS6NP8NP78N$RealWorld 4-in-1 Basic AccountingCXYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursements2. Process general journal$*16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance%MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM 5. Print financial statements MMMMMMMMMMMMMMMMMMM 3PAYROLL:MMMD6. Compress G/L transactions 18. Maintain employee data MMMMMMMMMMMMMMMMMMMMMMMMMM *19. Process payroll ACCOUNTS RECEIVABLE MMMMMMMMMMMMM$ *20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memos #MMMMMMMMMMMMMMMMMMMMMMMMMMMM 9. Process cash receipts MMMMMMMMMMMMMMMMMMMMMMMM 3OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payable)Please select function (or press END):) __!0Press F10 for help at any timeS+. +.  . % !4-in-1's main menu is easy to use, 9. + .  . $ !easy to learn and offers the user 8. + .  . !  $HELP !! whenever needed 1. +. S<.$RealWorld 4-in-1 Basic AccountingCXYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursements2. Process general journal$*16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance(MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM 5. Print financial statements MMMMMMMMMMMMMMMMMMM 3PAYROLL:MMMD6. Compress G/L transactions 18. Maintain employee data MMMMMMMMMMMMMMMMMMMMMMMMMMMMM *19. Process payroll ACCOUNTS RECEIVABLE MMMMMMMMMMMMMM$ *20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memos! #MMMMMMMMMMMMMMMMMMMMMMMMMMMMMM 9. Process cash receipts MMMMMMMMMMMMMMMMMMMMMMMM 3OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payable)Please select function (or press END):) __!0Press F10 for help at any timeS!0Press F10 for help at any timeS!0Press F10 for help at any timeSMS MS MS P L E A S E S E L E C T MS Press ESC to ENDL 5 L 5 L 5 1. SYSTEM OVERVIEW 4. GENERAL LEDGER L 5 L 5 L5 L5 2. ACCOUNTS RECEIVABLE 5. PAYROLL L5 L5 L5 L5 3. ACCOUNTS PAYABLE 6. OTHER FUNCTIONS L5 L5 SMS' '5 L 5K5KL5' '5 M5k1k2k3k4k5k6 !"  1. SYSTEM OVERVIEWS 2. ACCOUNTS RECEIVABLES# 3. ACCOUNTS PAYABLE SM - 4. GENERAL LEDGERSv- 5. PAYROLLS- 6. OTHER FUNCTIONSS)N MAJOR ACCOUNTS RECEIVABLE FEATURES N  > Allows maintenance of the customer data, including printing' of customer lists and mailing labelsS:N <N ;<N('&%$ N  C Handles processing of sales, credit/debit memos, finance chargesC and cash receipts, including printing a deposit slip. Also, hasB "recurring sale" capability for sales which repeat periodicallyS%N  6 Prints invoices or allows manually written invoicesS&N  ? Allows customer accounts to be viewed or printed, and prints customer statementsS'N  C Prints an Aged Accounts Receivable Summary, showing aged amounts due from each customerS(QRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursementsK2. Process general journal 16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance:5. Print financial statements PAYROLLD6. Compress G/L transactions 18. Maintain employee data *19. Process payroll ACCOUNTS RECEIVABLE$ *20. Print employee history report 7. Maintain customer data% *21. Quarter end payroll procedures# 8. Process sales and DR/CR memos 9. Process cash receipts 3OTHER FUNCTIONS&10. View or print customer accounts%*22. Record checking acct transfers'11. Aged accounts receivable summary(*23. Process checking acct adjustments 12. Print customer statements#*24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan payment13. Maintain vendor data*27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeS*)$ O8. Process sales and DR/CR memos 5q This A/R function allows the user to record 5q sales, debit and credit memos, finance charges, 5q and print invoices S5q+2q q Select t#8%q to perform this function 2q Sk8+RProcess sales and DR/CR memos XYZ COMPANYPlease select"_1. Add transactions 2. Change transactions 3. Delete transactions! 4. Print transaction edit list5. Print invoices6. Post transactions7. Process recurring salesS-,Bܔ*TuFHuĘ ' "  The first     step is to  f I  select from  I T  the Process   l  Sales menu  lG how we want - the trans-  action handled   S-      Select   #1    to  ADD a  transaction  Sk1. e select"1 #mmmmmmmmmmmmmmmmmmmmmmmmmmmm1. Add transactionsS/RProcess sales and DR/CR memos XYZ COMPANYAdd transactions1. Customer2. Trans type3. Trans date 4. Document # 5. Amount 6. Reference 7. Pmnt with sale ?<Enter full or partial name, or press F1 for next customerS432 2100ARIEL ENTERPRISES 555 N. GRAND BLVD.7LOS ANGELES, CA 90005S10Answer Y or No, or press F1 for next customerRight customer ?mmnY*MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMmMS2= q Customer numbers are not used. Just enter in any part = q of the customer's name and the computer will find it, or = q press F1 to step one-by-one through the customer file SCq32. Trans type S SaleKS=sale C=credit memo D=debit memo F=finance charge B=balance forwardS4B q Five transaction types are allowed: S=Sale C=Credit memo B q D=Debit memo F=Finance charge B=Balance forward. A balance B q forward transaction is used for loading customer data files B q when getting started with 4-in-1. SHq5 07/17/85S764 4. Document #0Leave blank if you wish to prepare an invoiceS7%q If you want 4-in-1 to prepare an %q invoice, leave this field blank 0Leave blank if you wish to prepare an invoiceS7q;:987 4. Document #S9 100.00S: N !Debit A/R ? .N 2DR account # @4010-000 2Sales - product AS; K 2.!Process general journal} < qIf you use an accrual basis A/R, the distribution portionB} >q of the screen appears. Amounts can now be distributed to *>q up to ten different G/L accounts. F 6.!Compress G/L transactionsSCq<<; 3 Acct # -------Description------- Distrib amt. 4010-000 Sales - product A 100.00Amount to distribute:..00S@?>=;Do you wish to prepare an invoice for this transaction ?:YS>'q 4-in-1 makes it easy to enter 'q transactions by making use of the 'q F1 key for default entries. A !qdefault entry is a value auto-%qmatically selected by the program.S8q?&'DEFAULT TO TRANS TYPE "S"&)'DEFAULT TO SAME DATE AS PREVIOUS TRANS &$ 'DEFAULT TO INCREMENT DOC # BY ONES@RSales processing XYZ COMPANYEnter invoice information Customer: ARIEL ENTERPRISES 'Ship to:0n1.  555 N. GRAND BLVD.0n2.  LOS ANGELES, CA 900050n3. 0n4. Comment: 5. P.O. #+9. Misc chgs 6. Ship via *10. Tax 7. Terms *11. Freight 8. Ship dateCOriginal invoice amount: Invoice amount remaining:3Press F1 to default to customer name and addressSAA7q The fields on this screen are for invoice printing 7q only. If you do not need a field printed on the 7q invoice, just skip it. S BqCBA Line "number: 1. Descr-1 2. Descr-2 3. Descr-3 4. AmountOriginal invoice amount:.00'Invoice amount remaining:B.00RPress ENTER to add line, enter line number to change, or press F1 for next lineSC8Ommm L INVOICE LrMMM> S A M P L E G M> G L SOLD SHIP L TO: TO: L 8O8O 8OL  Line Item $ Amt.00 L  L  L  L L Sale amount 00.00 L L Misc. charges .00 L Sales tax .00 L Freight .00 L Total 00.00 L 8OMMMMMMSLKK % %4 4; ;K >@@CCF>FDQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursementsK2. Process general journal 16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance:5. Print financial statements PAYROLLD6. Compress G/L transactions 18. Maintain employee data *19. Process payroll ACCOUNTS RECEIVABLE$ *20. Print employee history report 7. Maintain customer data% *21. Quarter end payroll procedures# 8. Process sales and DR/CR memos 9. Process cash receipts 3OTHER FUNCTIONS&10. View or print customer accounts%*22. Record checking acct transfers'11. Aged accounts receivable summary(*23. Process checking acct adjustments 12. Print customer statements#*24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan payment13. Maintain vendor data*27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeSFE O12. Print customer statements-q Use this function to print statements of -q account for customers S9qFq Select t#12q to follow this process -q Sk2GRPrint customer statements XYZ COMPANY Please enter:1. Statement date 2. Starting customer 3. Ending customer4. Stmnt freqs to print5. Print references ?SKJIH +07/22/85SI 2. Starting customer *"First" 3. Ending customer *"Last"4. Stmnt freqs to print5. Print references ?4  2q Using the Starting and Ending customer fields,= 2q statements can be printed for one customer or  2q a range of customers =4 S =qJ *ARIEL ENTERPRISES *ARIEL ENTERPRISESSK+M+NSLQ XYZ COMPANY P 1234 GRand Way P P.O. Box 43291 P Little Town, TX 43291 P Telephone: 798-708-2344 P P 21st Century Enterprise P P.O. Box 4545 21st Century EnterpriseP  670 Mason St. P  San Francisco, CA 94108 P  P  07/08/85 07/08/85 P  P P P05/14/85 BF BAL-RW 11,909.64 11,090.64 BAL-FW BF 11,909.64 P05/30/85 I 1256 345.23 12,254.87 1256 I 345.23 P06/05/85 I 100.00 12,354.87 I 100.00 P06/05/85 P 000001 25.00 12,329.87 000001 P 25.00CRP P 12,219.87 12,329.87 P P SN$q MAJOR ACCOUNTS PAYABLE FEATURES q  ? Allows maintenance of the vendor data, including printing of" vendor lists and mailing labelsS7q@7q@89qQPON q  ? Handles processing of bills payable and disbursements. Also= has "recurring disbursements" capability for disbursements which repeat periodicallySOq  @ Prints disbursement checks, or allows manually-written checksSPq  1 Allows vendor accounts to be viewed or printedSQq  > Prints an Aged Payable Summary, showing aged amounts due to each vendorSRQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGER 1. Maintain chart of accounts*15. Process disbursements2. Process general journal$*16. View or print vendor accounts3. View G/L account activity$*17. Aged accounts payable summary4. Print trial balance:5. Print financial statements PAYROLLD6. Compress G/L transactions 18. Maintain employee data *19. Process payrollE ACCOUNTS RECEIVABLE 20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan payment13. Maintain vendor data*27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeSTS*O15. Process disbursements#)q This Accounts Payable function #)q allows the user to record #)q disbursement transactions and #)q print checks S(I qT*q Select ;t#15 *t 3q to perform "*q this function "*q Sk5URProcess disbursements XYZ COMPANYPlease select"_1. Add transactions 2. Change transactions 3. Delete transactions! 4. Print transaction edit list5. Print disbursement checks6. Post transactions$7. Process recurring transactionsSWV8O   The first   step is to   select from   the Process   disbursements  menu how we  want this  transaction  handled  8OSW      Select   #1    to  ADD  a  transaction  Sk1X e select"11. Add transactionsSYRProcess disbursements XYZ COMPANYAdd transactions 1. Payee________________________2. Transaction type3. Bill prev entered ?4. Transaction date 5. Check # 6. Reference 7. Amount paid 8. Discount taken 9. Checking account #:Enter full or partial name, or press F1 for next vendorS]\[ \[Z,Acme Office Supplies 456 N. Broadway7Los Angeles, Ca. 92104S[-Answer Y or N, or press F1 for next vendorRight vendor ? Y*mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmS\(!q Vendor numbers are not used. Just (!q enter in any part of the vendor's !q "tname#&q and the computer will find it, ( !q or press the F1 key to step one-by- ( !q one through the vendor file. S F q]C Computer checkS`^_ _^FC = computer check H = hand-written check O = other disbursementsS_-"q 4-in-1 will prompt the user for the -"q transaction type  "q  #tC+ $q=if you want 4-in-1 to print a check  "q  #tH+ $q=if a check was already written by hand  "q  #tO+ $q=for some other type of disbursement - "q such as cash or credit card S!L q`@Bill date 08/01/85 Invoice # 1 Bill amt 50.00Transaction date 08/08/85 Check # N/A Reference Amount paid 50.00 Discount taken .00 Checking account # 1 Cash - account #14 Acct # -------Description------- Distrib amt. 1600-000 Office equip & furniture 50.00Amount to distribute:..00Sbaa 7q  7q 4-in-1 makes it  7q easy to enter  7q transactions by  7q making use of 7q the F1 key for 7q default entries 7q S6Iqb 5 DEFAULT 5strib amt5.00Sfedc 5 DEFAULTSd 5 DEFAULTSe : DEFAULTSfRDisbursements processing XYZ COMPANYEnter check information Payee:Acme Office Supplies456 N. BroadwayLos Angeles, Ca. 92104Check amount:50.00 Discount:(.00 8Total CR:B50.00R -------------------------------------------------------------------------------N INVOICE # INV-DATE INV-AMOUNT CASH-PAID DISC-TAKEN INV-AMT-CRI 1 08/01/85 50.00 50.00 .00 50.00R-------------------------------------------------------------------------------Check amt remaining:.00-Discount remaining:A.00Sihhgg0q 0q Next, default entries can help you enter 0q the check stub information 0q 0q S @qhE     DEFAULT DEFAULT5DEFAULT DEFAULT DEFAULT DEFAULTSi0q 0q But default entries can be overridden at 0q any time and multiple invoices can be 0q handled with one check 0q S @qjQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGER 1. Maintain chart of accounts*15. Process disbursements2. Process general journal$*16. View or print vendor accounts3. View G/L account activity$*17. Aged accounts payable summary4. Print trial balance:5. Print financial statements PAYROLLD6. Compress G/L transactions 18. Maintain employee data *19. Process payrollE ACCOUNTS RECEIVABLE 20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook ACCOUNTS PAYABLE*26. Calculate a loan payment13. Maintain vendor data*27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeSlk$*O16. View or print vendor accounts,#q Selection 16 puts vendor account ,#q activity at your fingertips ,#q , #q S"L ql,#q #q Select ;t #16 Cq ,#q Sk6mRView or print vendor accounts XYZ COMPANY Please select #_ 1. View vendor accounts 2. Print vendor accountsSon0q You can bring vendor account activity up on 0q the screen for a quick check, or print it 0q out for a hard copy SBqo/q q Select $t#1&q to view an account /q Sk1p se select #n1 1. View vendor accountsSqRView vendor accounts XYZ COMPANY Vendor: ________________________ (Contact: (Phone #:(First date: (Comment:Start date:M Date Type Doc # Reference Amount Balance:Enter full or partial name, or press F1 for next vendorStsrr0 q Vendor numbers are not used. Enter any part0 q of the vendor name and 4-in-1 will find it 0 q for you. Or you can press the F1 key to 0 q step one-by-one through the vendor file S :qs Vendor: Acme Office Supplies mmmmmmmm (Contact:4Bob Roberts 456 N. Broadway (Phone #:4213-364-8475 Los Angeles, Ca. 92104(First date: 405/14/85Start date:  "Earliest"O 05/02/85 Bill 100 500.00 500.00O 05/14/85 Balance BALANCE FORWARD .00 500.00EEnd of account - press F2 for totals, or press END for new accountSt q q Press the %tF2'q key for totals q S 7qf60ut mm Vendor totals Beginning balance 1.00Total bills payable .500.00Total disbursements1.00Total discounts1.00'------------- .500.00Press END for new accountS%n MAJOR GENERAL LEDGER FEATURES n  ? Interfaces to 4-in-1's Accounts Receivable, Accounts Payable and Payroll functionsS9n 9n :;nzyxw n  B Allows maintenance of the chart of accounts, including printing lists of G/L accountsSxn  ; Handles processing of "general journal" G/L transactions= (transactions not generated by A/R, A/P or P/R). Also has> recurring transaction capability for G/L transactions which  repeat each accounting periodSyn  ; Allows G/L account activity to be viewed or printed, and" prints the Trial Balance reportSzn  B Prints financial statements, which may be formatted by the userS{QRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGER 1. Maintain chart of accounts*15. Process disbursements2. Process general journal$*16. View or print vendor accounts3. View G/L account activity$*17. Aged accounts payable summary4. Print trial balance 5. Print financial statements 3PAYROLL6. Compress G/L transactions*18. Maintain employee data *19. Process payrollE ACCOUNTS RECEIVABLE 20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook@ ACCOUNTS PAYABLE 26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeS}| O1. Maintain chart of accounts.q In General Ledger, function #1 is used .q to add, change, delete and print accounts .q in the chart of accounts S.q}q Select t#1q to follow chart -q of accounts maintenance -q Sk1~RMaintain chart of accounts XYZ COMPANYPlease select"_1. Add accounts 2. Change accounts 3. Delete accounts4. Print out accountsS     Select  #1       to add an   account   S k1 e select!n 11. Add accountsSRMaintain chart of accounts XYZ COMPANYAdd accounts1. Account #2. Description 3. Fin statement type 4. Paren control code5. Compression codeS+1010-,q 4-in-1 uses a 4-digit  ,q main account number . . .S+F q +1010-000 ,q and an 4toptional =q3-digit  ,q subaccount number S+F q +1010-000+Cash0- account #1 +BS! ,q Which financial statement ! ,q does this account apply to? ,q .tB/q = Balance sheet ,q .tP/q = Profit and Loss !,q S+ Jq +CS!,q This code determines when !,q parenthesis are printed on !,q financial statements: ,q .tD/q = enclose when a debit ,q .tC/q = enclose when a credit S+ Jq5. Compression code+D7 q General ledger transactions can be compressed 7 q to save disk space and the user will be prompted 7 q for the compression code -N = no compression D = date P = periodS ?qQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGER 1. Maintain chart of accounts*15. Process disbursements2. Process general journal$*16. View or print vendor accounts3. View G/L account activity$*17. Aged accounts payable summary4. Print trial balance 5. Print financial statements 3PAYROLL6. Compress G/L transactions*18. Maintain employee data *19. Process payrollE ACCOUNTS RECEIVABLE 20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook@ ACCOUNTS PAYABLE 26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payable-Please select function (or press END): !0Press F10 for help at any timeSO2. Process general journal)q General Journal transactions are )q handled quickly and easily in 4-in-1 S*qq Select t#2 'q )q Sk2RProcess general journal XYZ COMPANYPlease select"_1. Add transactions 2. Change transactions 3. Delete transactions! 4. Print transaction edit list5. Post transactions$6. Process recurring transactionsS   The first step   is to select   from the Process   general journal   menu how we want  the transaction  handled  S   Select      #1      to ADD a   transaction  Sk1 e select"n11. Add transactionsSRProcss general journal XYZ COMPANYAdd transactions---Current period---,--Accounting periods--06/01/85 to 06/30/85+1 - 01/01/85 to 01/31/85+2 - 02/01/85 to 02/28/85 +3 - 03/01/85 to 03/31/85 +4 - 04/01/85 to 04/30/85 +5 - 05/01/85 to 05/31/85 +6 - 06/01/85 to 06/30/85 +7 - 07/01/85 to 07/31/85+8 - 08/01/85 to 08/31/85+9 - 09/01/85 to 09/30/85*10 - 10/01/85 to 10/31/85*11 - 11/01/85 to 11/30/85*12 - 12/01/85 to 12/31/85#Any change to current period ? NS # q # q 12 or 13 accounting periods # q # q can be used in 4-in-1 and # q #q are defined by the user #q #q #q S$q# q # q When you choose to ADD a # q transaction, this screen # q appears. Now, you can # q change the accounting #q period if you need to enter #q transactions for previous or #q future periods. #q S q qTo change the current period, qjust enter the number of the qnew current period from the qlist of periods displayed. q q SRProcess general journal XYZ COMPANYRAdd transactions Current period: 06/01/85 to 06/30/85 1. Account # 2. Trans date0 3. Debit amount Credit amount 4. Reference Running balance:S1010-000 Cash - account #1 06/14/85 100.00 )Credit amountS) q The amount of the transaction can be )q entered as a debit or a credit. To )q move back and forth between the two )q fields, press ENTER (  ). S AqA13 8100.00SA13 100.00S Running balance: #100.005 q The "Running Balance" is the total of all debits 5 q and credits for all general journal transactions 5 q entered, but not yet posted. S ?q5 q A running balance of zero means the debits 5 q and credits are in balance 5 q SQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGER 1. Maintain chart of accounts*15. Process disbursements2. Process general journal$*16. View or print vendor accounts3. View G/L account activity$*17. Aged accounts payable summary4. Print trial balance 5. Print financial statements 3PAYROLL6. Compress G/L transactions*18. Maintain employee data *19. Process payrollE ACCOUNTS RECEIVABLE 20. Print employee history reportL 7. Maintain customer data 21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook@ ACCOUNTS PAYABLE 26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeS  O5. Print financial statements* q If you are using one of the sample * q chart of accounts offered during the * q 4-in-1 installation procedure, the * q Profit and Loss and Balance Sheet * q statements are already designed and *q set up for you S+q) q qSelect  t#5 q to view one of the pre- ) qdefined Balance Sheets included in ) qthe system ) q )q Sk5R R Your Company Name Here R Balance Sheet R R As of 06/30/85 R R ASSETS R R CURRENT ASSETS R  R Cash - account #1 $ 20,490.00 R Cash - account #2 7,890.00 R  Cash $ 28,380.00 R  R Other receivables $ .00 R R -------------- R TOTAL CURRENT ASSETS $ 28,380.00 R R R R R SR R R EQUIPMENT, AT COST R ROffice equip & furniture $ 5,400.00 RBuildings 36,000.00 RLand 15,000.00 R Total equipment at cost $ 56,400.00 R R Accum depreciation - 1600 $ (45.00) R Accum depreciation - 1630 (150.00) R  Total accum depreciation $ (195.00) R  -------------- R  Net equipment total $ 56,205.00 R R INTANGIBLES (amortized at cost) R R Total intangibles $ .00 R R -------------- R R TOTAL ASSETS $ 84,585.00 R SR LIABILITIES AND STOCKHOLDERS' EQUITY R R CURRENT LIABILITIES R RAccounts Payable $ 23,814.00 R R TOTAL CURRENT LIABILITIES $ 23,814.00 R R LONG TERM DEBT R  R  Total long term debt $ .00 R  ------------- R  TOTAL LIABILITIES $ 23,814.00 R  R STOCKHOLDERS EQUITY R RPaid-in capital $ 60,000.00 RRetained earnings 771.00 R ------------- R Total stockholders' equity $ 60,771.00 R ------------- R R TOTAL LIAB AND EQUITY $ 84,585.00 R ============= SG MAJOR PAYROLL FEATURES G  > Allows maintenance of the employee data, including printing of employee lists and labelsS3G 45t 3O 45O G  A Handles processing of payroll transactions, including printing; a Payroll Register. (4-in-1 does not actually calculate7 payroll amounts. This must be done outside 4-in-1.)SG  : Prints payroll check, or allows manually-written checksSG  < Prints the Employee History Report, the Quarterly Payroll8 Report, the Non-employee Compensation Report (for IRS form 1099), and W-2 formsSQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursementsK2. Process general journal 16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance 5. Print financial statements 3PAYROLL6. Compress G/L transactions*18. Maintain employee data *19. Process payroll ACCOUNTS RECEIVABLE$ *20. Print employee history report 7. Maintain customer data% *21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook@ ACCOUNTS PAYABLE 26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeS  *O19. Process payroll# +q # +q 4-in 1 records payroll # +q #+q transactions and prints #+q #+q checks #+q S* Kq# +q It should be noted that 4-in-1 # +q does not calculate payroll # +q amounts. 4-in-1 records your #+q payroll information so that #+q payroll reports, such as W-2's #+q and quarterly reports, can be #+q printed. S* Kq" +q " +q  +q Select  6t#19  :qto follow "+q the payroll procedure "+q "+q "+q Sk9Process payrollDXYZ COMPANYPlease select _1. Add transactions 2. Change transactions 3. Delete transactions! 4. Print transaction edit list5. Print payroll checks6. Post transactionsS   The first   step is to   select from   the Process   Payroll menu  how we want  the trans-  action handled S     Select   #1    to ADD   a  transaction    Sk1 e select!n11. Add transactionsSRProcess payroll XYZ COMPANYAdd transactions 1. Employee 2. Trans type 3. Check date *13. Tip cr 4. Check amt *14. EIC 5. Reference *15. FWT 6. Gross pay *16. FICA 7. Txbl grs *17. FUI 8. FICA grs *18. SUI 9. FUI grs *19. SWT 10. SUI grs *20. OST 11. OST grs *21. CWT 12. Tips*22. Othr dedSDelaney, Katherine A.4Soc sec #: 470-68-0697C Computer check 06/12/85 *13. Tip cr8.00 300.00 *14. EIC8.00 *15. FWT875.00 400.00 *16. FICA810.00 400.00 *17. FUI 8.00 400.00 *18. SUI 8.00 400.00 *19. SWT 8.00 400.00 *20. OST 8.00 400.00 *21. CWT 8.00.00*22. Othr ded815.00S9 q The information here is used when printing a payroll 9 q check and to update an employee's payroll file S Cq Type Acct #)-------Description------- Distrib amt W6000-000 Officers salaries 4400.00! D 2200-000 Accrued expenses915.00Wage to distribute:.00'Deduction to distribute:@.00S/ q Then the amounts can be distributed to the / q appropriate General Ledger accounts S 9q/ q Even though 4-in-1 does not calculate / q the payroll, once a payroll transaction / q has been entered for an employee, as / q long as there are no changes, that same / q payroll transaction can be used from / q week to week by just changing the check / q number and date. / q S 9qQRealWorld 4-in-1 Basic Accounting XYZ COMPANY GENERAL LEDGERC1. Maintain chart of accounts 15. Process disbursementsK2. Process general journal 16. View or print vendor accountsK3. View G/L account activity 17. Aged accounts payable summary4. Print trial balance 5. Print financial statements 3PAYROLL6. Compress G/L transactions*18. Maintain employee data *19. Process payroll ACCOUNTS RECEIVABLE$ *20. Print employee history report 7. Maintain customer data% *21. Quarter end payroll procedures# 8. Process sales and DR/CR memosB 9. Process cash receipts OTHER FUNCTIONSM10. View or print customer accounts 22. Record checking acct transfersP11. Aged accounts receivable summary 23. Process checking acct adjustmentsK12. Print customer statements 24. Reconcile a checking account*25. Print a checkbook@ ACCOUNTS PAYABLE 26. Calculate a loan paymentD13. Maintain vendor data 27. Close accounting year14. Process bills payableOPlease select function (or press END): Press F10 for help at any timeS% *O21. Quarter end payroll procedures$*q The information stored in the $*q employee's history file is used $*q in the quarter end procedures S) Kq*q Select \ / CHECKING \ 4/ 8BANK ?\ / ACCOUNT \ 3/ 6STATMENT @\/______________\2/______________\ĿS7O9 3@$$%%P P CALCULATE A LOAN PAYMENT  q 6  q p.00 q 6  q 6 1. Description P - +*%, 2. Principal P Ŀ Ŀ -  +  +*% , 3. Interest rate P  Ŀ ͵ P  - 4. Payments per year P  1 2 3 ͵ -  ͵ X  +*% , 5. Number of payments P ͵ - 4 5 6 +*%, 6. Payment amount P ͵ P P 7 8 9 P ͵ P OO . P SN(t )*$*t Enter any three of these four &(t fields and 4-in-1 calculates &(t the fourth field for you S'KtRCalculate a loan payment XYZ COMPANY1. Description*2. Principal * 3. Interest rate 4. Payments per year * 5. Number of payments*6. Payment amount7Set one "*" amount to zero for automatic calculationS-q For instance, calculating the repayment -q amount when the principal, interest and -q length of the loan are known S;q+Loan +42,500.00 +13.250 +12 +240+.00S +505.51STotal repayment +121,322.40Total interest +78,822.40,Do you want to print a payment schedule ?*m+nN,mmmmmmmmmmmSRCalculate a loan payment XYZ COMPANY1. Description*2. Principal * 3. Interest rate 4. Payments per year * 5. Number of payments*6. Payment amount7Set one "*" amount to zero for automatic calculationS-q Or if you know the principal, length and -q repayment amount, but you want to know -q what the interest rate will be S;q+Loan +42,500.00 +.000 +12 +240 +505.51S +13.250STotal repayment +121,322.40Total interest +78,822.40,Do you want to print a payment schedule ?*m+nN,mmmmmmmmmmmS &'N  4-IN-1 &'N ACCOUNTS RECEIVABLE  &'N  INCORPORATES   FOUR  &'N  AREAS &'N ACCOUNTS PAYABLE   & 'N   OF ACCOUNTING     & 'N &'N GENERAL LEDGER &'N &'N &'N &'N PAYROLL &'N S &JN&J N& JN&JNR0 R0 50 2pCONGLOMERATE, INCC0 R0 50 2p C0 50 2p C0 50 2p C0 50 2p C0 50 2p C0 5 0  2p  C0 5 0  2p  C0 5 0  2p  C0  0  : > 2  !0  2p  C0  0  : > 2  > "0  2p  C0 0 ` corner store 0 : >"0 2p C0 0 ` :!>#0 2p C0 0 ` 0 :*: 0 2p C0 0 ` ` 0 *0 2p C0 0 `  ` 0 *0 2p C0 - *$+ A$ C   $  $ )$** + 4$ 6*    * $  * $ -!*   K$L*  :*   9 J* L S  ``01Cp45p89p<=p@Ap45p89p<=p@Ap45 p89 p<= p@A p4 5 p8 9 p< = p@ A p@ A p< = p8 9 p4 5 p45p89p<=p@Ap@Ap<=p89p45p" 04-IN-1 CAN BE USED IN A 4SMALL  0BUSINESS S( 0 BUT 4-IN-1 CAN ALSO BE USED 0 IN A 4 LARGE &0BUSINESS( 0 ( 0 ( 0 ( 0 S( 04-IN-1 IS FOR THE BUSINESS THAT ( 0NEEDS A SOLID ACCOUNTING PACKAGE ( 0WITHOUT USING COMPLEX METHODS ( 0 ( 0 S!LOOK AT THE FEATURES THAT MAKE '4-IN-1.EASY TO USE:, Fully automated installation procedure#  Use of a HELP key at any time@  Use of recurring transactions in ALL the modules - such asC sales to the same customer, payroll checks to the same employees& or recurring rent or utility checks; Function key to find customers, vendors, employees or account records? All printouts are uniquely numbered to provide a complete audit trailSNNN93WITH 4-IN-1'S FULLY AUTOMATED INSTALL PROCEDURE,-YOU CAN HAVE YOUR ACCOUNTING SYSTEM UP AND$RUNNING IN JUST A COUPLE OF HOURS-THE SOFTWARE IS EASILY LOADED TO YOUR HARD;DISKOR FLOPPY SYSTEM/  INFORMATION NEEDED TO TAILOR THE SOFTWARE TO,  YOUR HARDWARE AND ACCOUNTING REQUIREMENTS  IS MANAGED FOR YOU/ YOU CAN CHOOSE FROM THREE PRE-DEFINED CHARTS4OF ACCOUNT - ALL OF WHICH CAN BE MODIFIED AS YOURSYSTEM REQUIRES"-or-,YOU CAN SET UP YOUR OWN CHART OF ACCOUNTSS MNKL IJ! LOOK AT THE FEATURES THAT MAKE '4-IN-1 . UNIQUE:A  Choice of cash or accrual accounting in Accounts Receivable and Accounts Payable5   Up to three checking accounts can be maintained;  Reports can be printed out or displayed to the screen and interrupted at any time<  The user can calculate a loan payment and print out an amortization scheduleS  N N N4RN RN RN RN H A R D W A R E R E Q U I R E M E N T S RN RN RN RN  AN IBM OR IBM COMPATIBLE N ~ 4N  N  ~ 4 N  VERSION 2 OR 3 MS-DOS  N  ~ 4 N OR PC-DOS R N R N  128K RAM FOR DOS 2.n R N 192K FOR 3.n RN RN  AN 80-COLUMN PRINTER RN RN RN RN RN RN RN S:N" N N &N#N NN+4-IN-1 BASIC ACCOUNTING& *LET IT INCREASE   %  !  $ / \ / ! / &  *PRODUCTIVITY 6M \ / "\/ %  +MMMMMMMMMMMM \ / !  $  ' \/! %/  \  /  $/ *PROFITABILITY7M \  /  \/ +MMMMMMMMMMMMM \ /!  \____/%/ \ /$/ *EFFICIENCY4M\ /"\/ +MMMMMMMMMM=\/ SO       (ES