Set options for sending an e-mail message
These options are available when you have an e-mail message open and you are using Microsoft Outlook.
Importance and sensitivity level
Change the importance level
- To mark as very important, click Importance: High
.
- To mark as not important, click Importance: Low
.
Set a message flag
Flagging a message adds a flag icon to it. You can use the flags to remind yourself to follow up on an issue or to indicate a request for someone else. You can also use flags to set a reminder for the message.
- Click Message Flag
. - In the Flag to box, click the flag you want, or type your own.
- Enter a date and time in the Due by boxes.
Mark a message as private, personal, or confidential
- In the message, click Options
. - In the Sensitivity box, click the option you want.
Note Marking a message Private prevents the message from being modified after you send it.
Security level
Add security to messages
-
In the message, click Options
.
-
Under Security, click Security Settings.
-
Set the desired options.
For Help on an option, click the question mark
, and then click the option.
Track messages and replies
Receive notification when a message is read or delivered
-
In the message, click Options
.
-
Under Voting and tracking options, select the Request a delivery receipt for this message or Request a read receipt for this message check box.
Add voting buttons to an e-mail message
This feature requires Microsoft Exchange.
- In the message, click Options
. - Select the Use voting buttons check box, and then click the voting button names you want to use in the box.
To create your own voting button names, delete the default button names, and then type any text you want. Separate the button names with semicolons.
- Under Delivery options, select the Save sent message to check box. To select a folder other than the Sent Items folder, click Browse.
Save a copy of this message to a folder other than Sent Items
- In the message, click Options
.
- Under Delivery options, select the Save sent message to check box.
-
Click Browse, and then click the folder you want.
Assign a message to a category
A category is a keyword or phrase that helps you keep track of items so you can easily find, sort, filter, or group them.
- In the message, click Options
.
- Click Categories.
- In the Available categories list, select the check boxes next to the categories you want, and then click OK.
Delivery options
Make a message unavailable after a specified date
- In the message, click Options
.
- Under Delivery options, select the Expires after check box, and then enter the expiration date you want.
Delay delivery of the message
- In the message, click Options
.
- Under Delivery options, select the Do not deliver before check box, and then enter the delivery date and time you want.