Link or embed files
Use a linked object or an embedded object to add all or part of a file created in
a Microsoft Office program, or in any program that supports linked and embedded objects, to
a file.
Create a new embedded object
- Click in the file where you want to place the embedded object.
- On the Insert menu, click Object.
- Click Create new.
- In the Object type box, click the type of object you want to create.
- To display the embedded object as an icon, select the Display as icon check box.
Note Only installed programs that support linked and embedded objects appear in the Object type box.
Create a linked object or embedded object from
part of an existing file
- Open the file that contains the information you want to
create a linked object or embedded object from, and then select the
information.
- On the Standard toolbar,
click Copy
or Cut
.
- Switch to the file where you want to place the information, and then click where you want the information to appear.
- On the Edit menu, click Paste Special.
- Do one of the following:
Create a linked object or embedded object from an
entire existing file
- Click in the file where you want to place the linked object
or embedded object.
- On the Insert menu, click Object.
- Click Create from file.
- In the File box, type the name of the file you want to create a linked object or embedded object from, or click Browse to select from a list.
- To create a linked object, select the Link check box.
An embedded object is created if you don't select the Link check box.
- To display the linked object or embedded object as an icon —
for example, if others are going to view the
file online — select the Display as icon check box.
Notes
- If you want to send an object in an e-mail message, meeting or task request, and
you want the recipients to be able to edit it, you need to
store the source file on a server.
- If you create a linked object from a Microsoft Office file, and you want others to be able to edit the linked or embedded object, the source file must be saved on a network server, the recipients of the message must have access to the network share the file is stored on, your network must support UNC addresses, and you must type the UNC address for the network share that has the file in the File box.
For example, in a message, click in the text box, then on the Insert menu, click Object. Then click Create from file, and in the File box, type the path for the file, such as \\Data\Spreadsheets\File.xls.
Note When you create an embedded object from an existing Microsoft Excel workbook, the entire workbook is inserted into your
file. The file displays only one worksheet at a time. To display a different worksheet, double-click the Microsoft Excel object, and then click a different worksheet.