Create a new view page in a SharePoint-based web site

  1. On the File menu, point to New, and click Page or Web.
  2. In the New Page or Web task pane, under New from template, click Page Templates.
  3. Do one of the following:

    Create a view of a list or survey

    1. Double-click List View Page Wizard.
    2. In the Choose a list box, select the list or survey, and type a name for the view in the Specify a name for the view page box.

    Create a view of a document library

    1. Double-click Document Library View Page Wizard.
    2. In the Choose a document library box, select the document library, and type a name for the view in the Specify a name for this view page box.
  4. Click OK.

    The page is added to the list folder List folder, survey folder Survey folder, or document library folder Document library folder.

  5. Do one or both of the following optional procedures.

    Set the new view to be the default view

    1. In Folders View, right click the list folder List folder, survey folder Survey folder, or document library folder Document library folder, and then click Properties.
    2. Click the Supporting Files tab, and in the Default view page box, select the page you created with the wizard.

    Customize the new view

    1. In Page view, in the Normal pane, double-click the view of the list or document library.
    2. In the List View Properties or Document Library View Properties dialog box, do one or more of the following:

    Show, hide, or change the order of fields

    1. Click Fields.

    2. Do one of the following:

      • To show fields, in the Available fields box, click the fields you want to display, and then click Add.

      • To hide fields, in the Displayed fields box, click the fields you do not want to display, and then click Remove.

      • To reorder the fields, in the Displayed fields box, click a field, and then click Move Up or Move Down.

    Display items in a particular order

    1. Click Sort.

    2. In the Available fields box, click the field you want to use to sort the items, and then click Add.

    3. If you want to sort items further, in the Available fields box, click the field that determines the secondary sort, and then click Add.

    4. To change the sort order (ascending or descending), in the Sort order box, click the field, and then click Change sort.

    Display a selection of items

    1. Click Filter.

    2. In the Filter criteria dialog box, click Add.

    3. In the Field Name box, click the field you want to use to filter the items.

    4. In the Comparison box, click a phrase that sets up a criterion for the filter.

    5. In the Value box, enter a value for the field you selected in step 3.

    6. If you want to filter items further, in the And/Or box, click And or Or, then click OK, and then repeat steps 2 through 5 to accomplish the following:

      • To narrow the filter to items that must fit more than one criteria, click And.

      • To widen the filter to items that fit any single criterion, click Or.

    7. To display a message when no items meet the criteria, click OK, then click Options, and then in the Text to display if no matching items are found box, type your message.

    Specify how many items are displayed per page

    1. Click Options.

    2. Do one of the following:

      • To limit the total number of items in the view, click Display all items together and limit the total number to, and then type the maximum number of items you want to display.

      • To display a batch of items at a time, click Display items in sets of this size, and then type the number of items you want to include in each batch.

        The view automatically adds a link bar that enables site visitors to go to the next batch of items. They can use the Back button in their Web browser to go to the previous batch of items.

    Display a message if the view is empty

    1. Click Options.

    2. In the Text to display if no matching items are found box, type your message.

    Display a command bar that enables site visitors to add items to the list or document library

    1. Click Options.

    2. In the Toolbar type box, do one of the following:

      • To display all available commands for the list or document library, click Full toolbar.

      • To display a heading that consists of a hyperlink to the list or document library and a command for adding new items, click Summary toolbar.

      • To display no commands, click None.